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Reviewed By
Carol

Notice Summary

Title:
United Kingdom-Walsall: Cemetery and Crematorium Management System
Document Ref:
520584-2020
Document Type:
Contract Notice - Open Procedure
Published By:
Walsall Metropolitan Borough Council
Date Published:
30 October 2020
Deadline Date:
20 November 2020
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:
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Reviewed By
Carol

Notice Abstract

Walsall Council’s Bereavement Services Team are seeking to replace their existing cemetery and crematorium management software and standalone data sources with a more modern solution. The aims of this project are to increase back office efficiency, provide better core back office administration for burials and cremations including memorial, finance and statistics; provide an internet booking system for Funeral Directors The Council currently uses a semi-bespoke software system ‘CAS’ cemetery and crematorium administration system) to manage the daily flow for the cemeteries and crematorium activities, and seeks to replace this with a modern alternative which is fully compatible with the Council’s current IT Strategy.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Walsall Metropolitan Borough Council

The Civic Centre, Darwall Sreet

Walsall

WS1 1TP

UK

E-mail: procurement@walsall.gov.uk

NUTS: UKG38

Internet address(es)

Main address: http://www.walsall.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/walsallcouncil

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://in-tendhost.co.uk/walsallcouncil


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://in-tendhost.co.uk/walsallcouncil


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

WP3640 — Cemetery and Crematorium Management System

Reference number: WP3640

II.1.2) Main CPV code

72000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Walsall Council’s Bereavement Services Team are seeking to replace their existing cemetery and crematorium management software and standalone data sources with a more modern solution. The aims of this project are to increase back office efficiency, provide better core back office administration for burials and cremations including memorial, finance and statistics; provide an internet booking system for Funeral Directors The Council currently uses a semi-bespoke software system ‘CAS’ cemetery and crematorium administration system) to manage the daily flow for the cemeteries and crematorium activities, and seeks to replace this with a modern alternative which is fully compatible with the Council’s current IT Strategy.

II.1.5) Estimated total value

Value excluding VAT: 300 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

98371100

72600000

II.2.3) Place of performance

NUTS code:

UKG38

Main site or place of performance:

Walsall.

II.2.4) Description of the procurement

The Council wishes to procure a more modern cemetery and crematorium management software system for bereavement services consisting of:

• the supply and installation of a cloud based management system (SaaS);

• data migration;

• implementation services;

• training and support for staff;

• maintenance for the contract period.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2021

End: 31/12/2025

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for up to a further 48 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 20/11/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 20/11/2020

Local time: 12:00

Place:

Walsall

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

High court of Justice

The Strand

London

WC2A 2LL

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for review procedures: precise information on deadline(s) for review procedures: WMBC will incorporate a minimum 10 calendar day standstill period at the point information on entering into the agreement is published. Such additional information should be requested from the addressee found in I.1). If an appeal regarding entering into the agreement has not been successfully resolved the Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for such action had arisen). Where the agreement has not been entered into the court may order the setting aside of the decision to enter into the agreement or order WMBC to amend any document and may award damages. Following the correct implementation of a 10 day standstill period and publication of appropriate notices the court may only award damages once the agreement has been entered into.

VI.5) Date of dispatch of this notice

27/10/2020

Current Notes