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Reviewed By
Carol

Notice Summary

Title:
United Kingdom-Manchester: Repair and maintenance services
Document Ref:
511810-2020
Document Type:
Contract Notice - Open Procedure
Published By:
Manchester City Council on its own behalf and on behalf of Northwards Housing Lt
Date Published:
27 October 2020
Deadline Date:
23 November 2020
Document Source:
Framework/DPS:
Yes
Alert Profile:
Labels:
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Reviewed By
Carol

Notice Abstract

This contract consists of statutory and recommended servicing, responsive repairs, security, minor renewals, improvements and new adaptations to the Manchester City Council housing stock which is managed by Northwards Housing Ltd, including communal areas and garages, tenanted and void, arising from its general requirements and statutory and common law duties as landlord, as may be ordered from time to time.An emergency service is also required which includes having a call out facility 24 hours a day, 365 days a year.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Manchester City Council on its own behalf and on behalf of Northwards Housing Ltd

Level 3 Town Hall Extension

Manchester

M60 2LA

UK

Contact person: Mr Neil Davies

E-mail: n.davies@manchester.gov.uk

NUTS: UKD33

Internet address(es)

Main address: http://www.manchester.gov.uk

Address of the buyer profile: http://www.manchester.gov.uk

I.1) Name and addresses

Northwards Housing Ltd

Manchester

UK

E-mail: n.davies@manchester.gov.uk

NUTS: UKD3

Internet address(es)

Main address: http://www.northwardshousing.co.uk

I.2) Joint procurement

The contract involves joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.the-chest.org.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.the-chest.org.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

TC1072 Northwards Housing Managed Stock and Leasehold Properties and New Adaptations across all Manchester City Council Housing (2021-2024)

Reference number: DN500067

II.1.2) Main CPV code

50000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

This contract consists of statutory and recommended servicing, responsive repairs, security, minor renewals, improvements and new adaptations to the Manchester City Council housing stock which is managed by Northwards Housing Ltd, including communal areas and garages, tenanted and void, arising from its general requirements and statutory and common law duties as landlord, as may be ordered from time to time.

An emergency service is also required which includes having a call out facility 24 hours a day, 365 days a year.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

45211000

45232330

45233222

45259300

45260000

45312000

45320000

45332400

45333000

45342000

45410000

45421130

45432000

45440000

45451000

50116100

50324200

50531200

50700000

71314310

79931000

90650000

90911000

90913100

II.2.3) Place of performance

NUTS code:

UKD33

II.2.4) Description of the procurement

Manchester City Council and Northwards Housing Ltd (NHL) wish to engage a contractor/service provider to undertake repairs and maintenance services to Northwards Housing area managed stock and leaseholder properties. NHL is the company established to act as an Arm’s Length Management Organisation (ALMO) for Manchester City Council's housing in north Manchester and the procurement exercise is for both bodies as the Council is acting on its own behalf and on behalf of NHL. The framework contract will comprise recommended and statutory servicing, day to day repairs and maintenance including void property and minor works repairs, execution of general building works, emergency call outs and an out of hours service, including the following: all aspects of repairs and maintenance services to domestic dwellings and communal areas including: gas appliance maintenance services; repair and maintenance services for central heating; repairs and maintenance of building installations including typical works listed here but, not limited to:

— asbestos surveying, sampling, reporting, removal and encapsulation;

— plumbing installation and repairs including above and below ground drainage and rainwater goods;

— plastering and dry lining;

— joinery and carpentry installation and repairs;

— bricklaying, pointing and associated lintels, flashings cavity tray installs, etc.;

— roofing and roof-line repairs;

— chimney demolition, renewals and repairs; gas fitting installations and repairs;

— electrical installation and repairs;

— groundworks and concrete foundations work;

— concrete flooring and paving;

— asphalt tanking, flooring and paving;

— tarmac paving repairs;

— fencing installation and repair — concrete, steel and timber;

— internal insulation installation;

— external wall insulation and render repair works;

— external re-decoration;

— internal re-decoration;

— PVCu and composite doors and window installation and repairs;

— double and single glazing;

— metalwork including aluminium window system repairs;

— scaffolding and working at height tasks;

— occasional demolitions of chimneys, roofs, garages, sheds and walls and occasional propping and structural repairs of various types.

There is also multi-trade work to install and maintain fire precautions installations which involves work to improve and repair fire stopping and compartmentation elements throughout the NHL housing stock.

In addition, there is specialist commercial and multi-story mechanical and electrical engineering services including repairs and servicing of: lifts, gas, commercial heating systems, Switch 2 metered heating system, solar thermal heating, photo voltaic panel systems and inverters, ground source heating systems, air source heating systems, heat exchanger systems, commercial burglar alarms, door entry systems, automatic gates, panic alarm systems, fire alarm systems, air conditioning systems, TV aerials and satellite systems, legionella and water quality Testing, PAT testing, electrical inspection condition tests and reports, lightning protection, portable fire equipment, fire stopping, dry risers, fire alarm detection systems, auto operated ventilation systems, sprinkler systems, hearing loop systems.

The contract work also includes new adaptations installation work (excluding lifts/hoists) to potentially any of the Council’s HRA properties, three Housing PFIs and other managed properties. This work includes minor disabled adaptations works and occasional major works which could involve extending or altering existing building layouts.

The contract will involve approximately 12 312 council housing stock managed by NHL as at 31 March 2020 and a complete address list and breakdown by property types is contained within the Northwards managed property summary on the Chest. Repairs are also required for an additional 450 leaseholders as at 31 March 2020, a complete address list is contained within the Northwards Leaseholders List on the Chest. Property numbers within the scope of the contract may vary over the contract period. The contract may include extra properties, in the future, if the Council needs to add further residential units for new build, or at the end of other existing management agreements. Properties may be removed from the contract at any time through Right to Buy (RTB) sales, government required sales of empty homes and strategic disposals. Two tenant management organisations (Avro Hollows TMO and SHOUT TMO) who manage approximately 415 properties may, in addition, access and/or utilise the contract. A list of potential addresses is included on the Chest.

The initial contract period will be 3 years with possible options to extend thereafter for up to an additional 3 years. The anticipated services commencement date is 3 April 2021. Further information on the contract and the Council's and NHL's requirements are contained in the tender documents available on the Chest. The Council and NHL will order services and works under the framework contract by entering into one or a number of Public Sector Partnering Contracts with the contractor. No guarantee or warranty is given as to the precise (framework) contract value, this will depend on requirements and budget and the number of properties within the scope of the contract at any given time. The current service provider is a private sector limited company. It will be a condition of the bid and tender process that TUPE will apply to relevant employees of the current service provider and that the local government pension scheme membership of former council employees transferring under TUPE will be protected.

The successful tenderer will be required to actively participate in the economic and social regeneration of the locality and surroundings, of the place of delivery of the contract. Therefore selection and award criteria, specification requirements and contract performance conditions may relate in particular to social and environmental considerations.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 03/04/2021

End: 02/04/2024

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The contract may be extended beyond the initial 3-year contract term by further extension periods up to a maximum of an additional 3 years.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 23/11/2020

Local time: 11:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 23/11/2020

Local time: 11:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.3) Additional information

The Council is using the eBusiness portal known as the Chest. Applicants will need to register their details at the following link http://www.the-chest.org.uk Once registered, applicants will be emailed a log-in and password which will allow them to gain access to the documentation relating to this opportunity. Applicants will need to electronically submit their completed tender documents, including online questionnaire, via the online portal by 11 a.m. on 23 November 2020 as referred to in IV.2.2). Any clarification queries must also be submitted via the Chest website by the date referred to in the tender documentation.

The contract will be for 3 year(s), expected to commence 3 April 2021 with an option to extend for up to a further 3 years.

The successful supplier will be required to actively participate in the economic and social regeneration of the locality of, and surroundings of, the places of delivery of the contract. Therefore, selection and award criteria, specification requirements and contract performance conditions may relate in particular to social and environmental considerations as relevant to the subject matter of this project.

The Council reserves the right not to award the contract, as a result of this contract notice. The Council shall not be liable for any costs or expenses incurred by any organisation in responding to this notice or in tendering for the proposed contract/framework.

All submissions must be in English and any clarifications, discussions or negotiations which mat take place will be conducted in English. Tenders and supporting documents must be priced in pounds sterling and all payments under the proposed contract will be made in pounds sterling.

VI.4.3 – Review procedure

The Council will incorporate a minimum 10 calendar days standstill period from the point when information on the intention to award the contract is communicated to tenderers prior to entering into the contract. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contract Regulations 2015 provide for aggrieved parties who consider themselves to have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4) Procedures for review

VI.4.1) Review body

Manchester City Council

Manchester

UK

VI.5) Date of dispatch of this notice

22/10/2020

Current Notes