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Notice Summary

Title:
Ireland-Dublin: Irish Flood Integrated Communication System (IFICS)
Document Ref:
489766-2020
Document Type:
Contract Notice - Competitive procedure with negotiation
Published By:
Met Éireann, a line division of the Department of Housing, Local Government and
Date Published:
16 October 2020
Deadline Date:
13 November 2020
Document Source:
Framework/DPS:
Yes
Alert Profile:
Labels:
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Reviewed By
Our Specialist Team

Notice Abstract

Framework agreement for an Irish Flood Integrated Communication System (IFICS) which will allow the visualisation, production and dissemination of flood risk information for the Flood Forecast Centre at Met Éireann.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Met Éireann, a line division of the Department of Housing, Local Government and Heritage (DHLGH)

N/A

Glasnevin Hill

Dublin 9

D09 Y921

IE

Contact person: Claudia Kemna

Telephone: +353 18064200

E-mail: Claudia.Kemna@met.ie

NUTS: IE061

Internet address(es)

Main address: http://www.met.ie

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/255

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=175864&B=ETENDERS_SIMPLE


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=175864&B=ETENDERS_SIMPLE


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5) Main activity

Other: National meteorological service

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Irish Flood Integrated Communication System (IFICS)

Reference number: FFD-IFICS

II.1.2) Main CPV code

72000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Framework agreement for an Irish Flood Integrated Communication System (IFICS) which will allow the visualisation, production and dissemination of flood risk information for the Flood Forecast Centre at Met Éireann.

II.1.5) Estimated total value

Value excluding VAT: 650 000.00 EUR

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48300000

48329000

48800000

48825000

71351920

71354100

72212222

72212500

72320000

72422000

II.2.3) Place of performance

NUTS code:

IE061

IE

Main site or place of performance:

IRELAND.

II.2.4) Description of the procurement

Framework agreement for an Irish Flood Integrated Communication System (IFICS) which will allow the visualisation, production and dissemination of flood risk information for the Flood Forecast Centre at Met Éireann.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 650 000.00 EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84

This contract is subject to renewal: Yes

Description of renewals:

The max. duration of the framework agreement will be 7 years subject to satisfactory annual review of performance. The justification for a framework longer than the standard 4 years, is the complex nature of the services required and the consequent disruption to the day-to-day operations of the contracting authority in acquiring and implementing any new functionality envisaged under the framework.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The initial contract will be awarded to the successful tenderer shortly after the formal establishment of the framework agreement. The initial contract will be awarded to the successful tenderer for 3 years with the option of awarding extensions of one, 2 or 3 years during the life of the framework.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

• Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from http://www.etenders.gov.ie using RFT ID 178058.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated in procurement documents available to download from http://www.etenders.gov.ie using RFT ID 178058.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive procedure with negotiation

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with a single operator.

Justification for any framework agreement duration exceeding 4 years: The justification for a framework longer than the standard four (4) years, is the complex nature of the services required and the consequent disruption to the day-to-day operations of the Contracting Authority in acquiring and implementing any new functionality envisaged under the framework.

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 13/11/2020

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 03/12/2020

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic payment will be used

VI.3) Additional information

1) Interested parties must register their interest on the eTenders website (http://www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (http://www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) Suppliers must register their interest on the eTenders website (http://www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2 GB per document on eTenders.

Documents larger than this should be divided into smaller files prior to upload or zipped.

3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eusupply.com or telephone: 353 (0) 21 2439277 (9 a.m.-17.30 p.m. GMT).

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal http://www.etenders.gov.ie (RFT ID:178058) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on http://www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response.

5) This is the sole call for competition for this contract/framework.

6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

7) Contract award will be subject to the approval of the competent authorities.

8) It will be a condition of award that the successful tenderer is and remains tax compliant.

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information.

Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

12) At section II.2.9) we have indicated that 3 or 5 will be invited to tender, please note that the contracting authority reserves the right to invite at least 3 or 5 subject to that number qualifying.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Inns Quay

Dublin 7

IE

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The contract/framework is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.

VI.5) Date of dispatch of this notice

13/10/2020

Current Notes