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Notice Summary

Title:
United Kingdom-Leeds: ERP Technology
Document Ref:
486695-2020
Document Type:
Contract Notice - Open Procedure
Published By:
West Yorkshire Combined Authority
Date Published:
14 October 2020
Deadline Date:
13 November 2020
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:
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Reviewed By
Our Specialist Team

Notice Abstract

The successful implementation within the CA is essential to change the organisation, culture and ways of working. The current finance, HR and payroll technology being used by the CA has been in place for many years. The CA’s activities have changed and are growing significantly. The CA needs to be able to offer significant value and support to its partners. The CA are looking for a modern, cloud-based future-proof ERP solution — a fully interoperable solution across the core functional areas with one or as few products as possible. It should drive operational efficiency in processes which have been reviewed as part of the planning for the ICS. The Invitation to Tender will be published 12 October 2020.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

West Yorkshire Combined Authority

LS1 2DE

Leeds

UK

E-mail: procurement@westyorks-ca.gov.uk

NUTS: UKE4

Internet address(es)

Main address: http://www.westyorks-ca.gov.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://in-tendhost.co.uk/westyorkshireca/aspx/Home


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

WYCA Integrated Corporate Systems — ERP Technology

Reference number: PROJECT NO. CA1345

II.1.2) Main CPV code

48451000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

The successful implementation within the CA is essential to change the organisation, culture and ways of working. The current finance, HR and payroll technology being used by the CA has been in place for many years. The CA’s activities have changed and are growing significantly. The CA needs to be able to offer significant value and support to its partners. The CA are looking for a modern, cloud-based future-proof ERP solution — a fully interoperable solution across the core functional areas with one or as few products as possible. It should drive operational efficiency in processes which have been reviewed as part of the planning for the ICS. The Invitation to Tender will be published 12 October 2020.

II.1.5) Estimated total value

Value excluding VAT: 2 500 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48451000

72212451

II.2.3) Place of performance

NUTS code:

UKE4

Main site or place of performance:

II.2.4) Description of the procurement

West Yorkshire Combined Authority is the driving force behind local partners’ collective efforts to make West Yorkshire and Leeds City Region known globally as a place where everyone can combine economic success with an outstanding quality of life. The integrated corporate systems (ICS) is part of West Yorkshire Combined Authority’s Corporate Technology Strategy (CTS). This high-profile project will transform how the entire organisation works by bringing step change improvements to finance, HR and payroll activities and the implementation of high quality management information. Technology offers opportunities for greater efficiencies, better communications and improved productivity. The successful implementation within the CA is essential to change the organisation, culture and ways of working. The current finance, HR and payroll technology being used by the CA has been in place for many years. The CA’s activities have changed and are growing significantly. The CA needs to be able to offer significant value and support to its partners. The CA are looking for a modern, cloud-based future-proof ERP solution — a fully interoperable solution across the core functional areas with one or as few products as possible. It should drive operational efficiency in processes which have been reviewed as part of the planning for the ICS. The new ICS should be an enabler for support to customers and partners now and in the future. The three key elements of the project are HR, payroll and finance. There is a desire to have an all in one single solution, although the CA will consider separate modules which will be integrated or one solution which comes pre-integrated. This procurement activity is wholly focused on the selection of the ERP technology to be provided and not an implementation partner. Once the ERP technology is selected further procurement activity will take place to select an implementation partner and support partner. The Invitation to Tender will be published 12 October 2020.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 2 500 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 132

This contract is subject to renewal: Yes

Description of renewals:

The contract period structure will be undertaken as follows: 3 + 2 + 2 + 2 + 2. This will be subject to internal approval and the Combined Authority reserve the right the abandon this procurement activity at any stage.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The contract period structure will be undertaken as follows: 3 + 2 + 2 + 2 + 2. This will be subject to internal approval and the Combined Authority reserve the right the abandon this procurement activity at any stage.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2020/S 193-467835

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 13/11/2020

Local time: 10:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 13/11/2020

Local time: 10:00

Place:

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

West Yorkshire Combined Authority

Leeds

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

VI.5) Date of dispatch of this notice

09/10/2020

Current Notes