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Notice Summary

United Kingdom-Wolverhampton: Digital Register System (Attendance Monitoring)
Document Ref:
Document Type:
Contract Notice - Open Procedure
Published By:
University of Wolverhampton
Date Published:
05 October 2020
Deadline Date:
02 November 2020
Document Source:
Alert Profile:
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Reviewed By
Our Specialist Team

Notice Abstract

300 000.00.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

University of Wolverhampton

MX Building, Camp Street




Telephone: +44 1902321000



Internet address(es)

Main address:

Address of the buyer profile:

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity


Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Digital Register System (Attendance Monitoring)

Reference number: 20-42

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

300 000.00.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:


II.2.4) Description of the procurement

The University is looking to deliver a system that is capable of managing with the existing 22 000 full person equivalent (FPE) students as well as scale for increased usage in the future. The scope of this contract includes a cloud-hosted SaaS solution to facilitate the recording and monitoring of student’s attendance. From the user’s perspective, this will take the form of an app they will be invited to install on their own personal smart device (phone, tablet, etc.) or a browser-based application. The system is expected to be an off-the-shelf product, with a proven track record having been ‘tried and tested’ in UK HE institutions, and be fully functional and robust/reliable.

Procurement is expected to be concluded by the end of 2020. A period of design, implementation and testing/debugging will take place in Q1/Q2 2021. The contractor is expected to actively support this activity. Trialling with a suitable cohort of students will take place in Q2/Q3 2021, with the solution expected to be rolled out and fully live for all students across all campuses by the start of the 2021/22 academic year.

Due to the technical nature for this requirement, this contract will not be split into lots as this could seriously risk undermining the proper execution of the contract.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical / Weighting: 75 %

Price / Weighting:  25 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 16/12/2020

End: 15/12/2025

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Although not a funded project we have wording included to enable the contract to be utilised for funded projects if required.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 02/11/2020

Local time: 10:00

IV.2.4) Languages in which tenders or requests to participate may be submitted


IV.2.7) Conditions for opening of tenders

Date: 02/11/2020

Local time: 10:05

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

University of Wolverhampton



Internet address(es)


VI.4.2) Body responsible for mediation procedures

Offices of the Vice Chancellor

Wulfruna Street




Internet address(es)


VI.5) Date of dispatch of this notice


Current Notes