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Notice Summary

Title:
United Kingdom-Newcastle upon Tyne: Heavy-duty motor vehicles
Document Ref:
423940-2020
Document Type:
Contract Notice - Open Procedure
Published By:
The Association of North East Councils Limited trading as the North East Procure
Date Published:
09 September 2020
Deadline Date:
09 October 2020
Document Source:
Framework/DPS:
Yes
Alert Profile:
Labels:
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Reviewed By
Our Specialist Team

Notice Abstract

The Association of North East Councils Ltd trading as the North East Procurement Organisation (‘NEPO’) invites tenders for organisations to participate in a 48 month Agreement (‘the Agreement’) for the supply of heavy goods vehicles (HGVs), including converted/unconverted chassis and drivetrain conversions on a purchase or lease basis. The Agreement will be used by NEPO and may also be used by all local authorities and other organisations located in the United Kingdom.The Agreement is available to all current and future members of the Procurement Partnership Ltd's (TPPL) buying club. A list of members of TPPL can be obtained from http://www.tppl.co.uk/about-us/our-members/The Agreement is also available to all members and associate members of the North East Procurement Organisation (NEPO). A list of members of NEPO is available here https://www.nepo.org/about and a full list of associate members is available here https://www.nepo.org/associate-membership/list

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

The Association of North East Councils Limited trading as the North East Procurement Organisation

05014821

Guildhall, Quayside

Newcastle upon Tyne

NE1 3AF

UK

Telephone: +44 1916380040

E-mail: fleet@nepo.org

NUTS: UKC22

Internet address(es)

Main address: https://www.nepo.org

I.1) Name and addresses

Darlington Borough Council

Town Hall, Feethams

Darlington

DL1 5QT

UK

E-mail: customerservices@darlington.gov.uk

NUTS: UKC

Internet address(es)

Main address: https://www.darlington.gov.uk

I.1) Name and addresses

Gateshead Metropolitan Borough Council

Civic Centre, Regent Terrace

Gateshead

NE8 1HH

UK

E-mail: customerservices@gateshead.gov.uk

NUTS: UKC

Internet address(es)

Main address: https://www.gateshead.gov.uk

I.1) Name and addresses

Hartlepool Borough Council

Civic Centre, Victoria Road

Hartlepool

TS24 8AY

UK

E-mail: customer.service@hartlepool.gov.uk

NUTS: UKC

Internet address(es)

Main address: https://www.hartlepool.gov.uk

I.1) Name and addresses

Newcastle City Council

Civic Centre, Barras Bridge

Newcastle upon Tyne

NE1 7RS

UK

E-mail: csc@newcastle.gov.uk

NUTS: UKC

Internet address(es)

Main address: https://www.newcastle.gov.uk

I.1) Name and addresses

North Tyneside Council

Quadrant, The Silverlink North, Cobalt Business Park

Silverlink

NE27 0BY

UK

E-mail: contact.us@northtyneside.gov.uk

NUTS: UKC

Internet address(es)

Main address: https://my.northtyneside.gov.uk

I.1) Name and addresses

Redcar and Cleveland Borough Council

Redcar and Cleveland House, Kirkleatham Street

Redcar

TS10 1RT

UK

E-mail: contactus@redcar-cleveland.gov.uk

NUTS: UKC

Internet address(es)

Main address: https://www.redcar-cleveland.gov.uk

I.1) Name and addresses

South Tyneside Council

Town Hall and Civic Offices

South Shields

NE33 2RL

UK

E-mail: customerhelp@southtyneside.gov.uk

NUTS: UKC

Internet address(es)

Main address: https://www.southtyneside.gov.uk

I.1) Name and addresses

Stockton-on-Tees Borough Council

Municipal Buildings, Church Road

Stockton-on-Tees

TS18 1LD

UK

E-mail: customer.comments@stockton.gov.uk

NUTS: UKC

Internet address(es)

Main address: https://www.stockton.gov.uk

I.1) Name and addresses

Sunderland City Council

Civic Centre, Burdon Road

Sunderland

SR2 7DN

UK

E-mail: enquiries@sunderland.gov.uk

NUTS: UKC

Internet address(es)

Main address: https://www.sunderland.gov.uk

I.1) Name and addresses

Middlesbrough Borough Council

Civic Centre, Albert Road

MIddlesbrough

TS1 9FX

UK

E-mail: contactcentre@middlesbrough.gov.uk

NUTS: UKC

Internet address(es)

Main address: https://www.middlesbrough.gov.uk

I.1) Name and addresses

Northumberland County Council

County Hall

Morpeth

NE61 2EF

UK

E-mail: financeprocurement@northumberland.gov.uk

NUTS: UKC

Internet address(es)

Main address: https://www.northumberland.gov.uk/

I.1) Name and addresses

Durham County Council

County Hall

Durham

DH1 5UL

UK

E-mail: help@durham.gov.uk

NUTS: UKC

Internet address(es)

Main address: http://www.durham.gov.uk

I.2) Joint procurement

The contract involves joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://procontract.due-north.com/Opportunities


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://procontract.due-north.com/Opportunities


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

NEPO224 and TPPL Heavy Goods Vehicle Framework

Reference number: NEPO224

II.1.2) Main CPV code

34140000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

The Association of North East Councils Ltd trading as the North East Procurement Organisation (‘NEPO’) invites tenders for organisations to participate in a 48 month Agreement (‘the Agreement’) for the supply of heavy goods vehicles (HGVs), including converted/unconverted chassis and drivetrain conversions on a purchase or lease basis. The Agreement will be used by NEPO and may also be used by all local authorities and other organisations located in the United Kingdom.

The Agreement is available to all current and future members of the Procurement Partnership Ltd's (TPPL) buying club. A list of members of TPPL can be obtained from http://www.tppl.co.uk/about-us/our-members/

The Agreement is also available to all members and associate members of the North East Procurement Organisation (NEPO). A list of members of NEPO is available here https://www.nepo.org/about and a full list of associate members is available here https://www.nepo.org/associate-membership/list

II.1.5) Estimated total value

Value excluding VAT: 400 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

OEM Chassis 12.5 t-44 t including Spare Parts and Maintenance Contracts

II.2.2) Additional CPV code(s)

34139000

34130000

34140000

II.2.3) Place of performance

NUTS code:

UK

Main site or place of performance:

UNITED KINGDOM.

II.2.4) Description of the procurement

Vehicle chassis 12.5 t-44 t including spare parts and maintenance contracts. Chassis supplied to be both converted and unconverted operating on petrol, diesel, hybrid, electric, LPG (liquid petroleum gas), hydrogen and bio fuels. This lot is for the purchase of either unconverted chassis or converted chassis from the original equipment manufacturer (OEM), who can supply direct or via any of their franchise dealerships.

Chassis to be supplied under this lot include day and sleeper cabs of various wheelbases that are acceptable for conversion with body types including but not limited to: tippers, dropside, flat, beavertail, curtain-side, box, Luton, refuse collection, bin lifts and recycling bodies, gritter, snowplough and auger spreaders, tanker, gully emptier, aerial platforms, hook loader, waste containers and any other demountable body systems that may be required, jetter, cranes, mobile library and offices, vehicle and plant recovery, street lighting and highway maintenance bodies and any other body type an member may require. The lot will also include the options to offer spare parts and maintenance contract services.

If a converted vehicle is required under this lot, the convertor may either be nominated by the member or the OEM will use their preferred convertor. For clarity, purchases from this lot will be made from OEMs of chassis (unconverted/converted) that have been appointed to the framework in this lot.

Within lot 1, members can nominate their preferred convertor(s) for use by the successful OEM manufacturers/franchise dealer when supplying converted vehicle chassis. In these circumstances, the OEM manufacturer or OEM nominated franchise dealership is liable for the vehicle(s) ordered until delivered and signed for by the member. For clarity, for all purchases made within lot 1 the invoice and contractual relationship remains between the member and the successful OEM manufacturer or the OEM nominated franchise dealership.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 150 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Vehicle types and associated services that may not be easily identifiable as part of this tender document can be specified by individual Eligible Bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant Lot(s).

Lot No: 2

II.2.1) Title

Vehicle Conversions up to 44 t including Spare Parts and Maintenance Contracts

II.2.2) Additional CPV code(s)

34140000

34130000

34139000

II.2.3) Place of performance

NUTS code:

UK

Main site or place of performance:

UNITED KINGDOM.

II.2.4) Description of the procurement

Vehicle conversions up to 44 t. This lot is for the purchase of converted chassis from the convertors appointed to the framework. Members can if they choose to, nominate a preferred chassis for conversion. Alternatively, where the Member owns an existing chassis, they can pay for the body only for the purpose of mounting on an existing chassis. Convertors can make available for sale ex-demonstration vehicles to members within this lot.

Body type conversions to include but not limited to: tippers, dropside, flat, beavertail, curtain-side, box, Luton, refuse collection, bin lifts and recycling bodies, gritter, snowplough and auger spreaders, tanker, gully emptier, aerial platforms, hook loader, waste containers and any other demountable body systems that may be required, jetter, cranes, mobile library and offices, vehicle and plant recovery, street lighting and highway maintenance bodies and any other body type an members may require. The lot will also include the options to offer spare parts and maintenance contract services.

Within lot 2, members can nominate their preferred chassis for use by the successful vehicle convertor when supplying body type conversions. In these circumstances, the vehicle convertor is liable for the vehicle(s) ordered until delivered and signed for by the Member. For clarity, for all purchases made within lot 2 the invoice and contractual relationship remains between the Member and the successful vehicle convertor.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 250 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Vehicle types and associated services that may not be easily identifiable as part of this tender document can be specified by individual eligible bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant lot(s).

Lot No: 3

II.2.1) Title

Contract Hire of Heavy Goods Vehicles, 12.5t and above

II.2.2) Additional CPV code(s)

34140000

34130000

II.2.3) Place of performance

NUTS code:

UK

Main site or place of performance:

UNITED KINGDOM.

II.2.4) Description of the procurement

Contract hire of heavy goods vehicles and includes for vehicles operating on petrol, diesel, hybrid, electric, LPG (liquid petroleum gas), hydrogen and bio fuel. Types of HGVs to be hired includes, but is not limited to the full range of vehicle categories and sizes covered in Lots 1 and 2 but also any other heavy goods, specialist and municipal vehicles exceeding 12.5 tonnes.

Within lot 3, members can nominate through mini-competition their preferred ancillary service providers, including maintenance provision. Vehicles hired under lot 3 may require extras to be fitted to the vehicles, including, tracking devices, Bluetooth kits, tool boxes and livery. These will be identified through mini-competitions and may result in some marks/holes upon the vehicles dependent on the nature of the extras to be fitted by the member.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 15 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Vehicle types and associated services that may not be easily identifiable as part of this tender document can be specified by individual eligible bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant lot(s).

Lot No: 4

II.2.1) Title

Contract Hire of Buses, 5-75 Seats (Including Accessible Vehicles)

II.2.2) Additional CPV code(s)

34115200

34120000

II.2.3) Place of performance

NUTS code:

UK

Main site or place of performance:

UNITED KINGDOM.

II.2.4) Description of the procurement

Contract Hire of minibuses, coaches, double-decked and articulated buses with 5-75 seats (including accessible vehicles) and includes for vehicles operating on petrol, diesel, hybrid, electric, LPG (liquid petroleum gas), hydrogen and bio fuel. Vehicles may be coach-built, OEM standard or van-based conversions.

Within lot 4, members can nominate through mini-competition their preferred ancillary service providers, including maintenance provision. Vehicles hired under lot 4 may require extras to be fitted to the vehicles, including, tracking devices, Bluetooth kits, tool boxes and livery. These will be identified through mini-competitions and may result in some marks/holes upon the vehicles dependent on the nature of the extras to be fitted by the member.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 15 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Vehicle types and associated services that may not be easily identifiable as part of this tender document can be specified by individual eligible bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant lot(s).

Lot No: 5

II.2.1) Title

Electric or Hydrogen Drivetrain Conversions

II.2.2) Additional CPV code(s)

50117000

II.2.3) Place of performance

NUTS code:

UK

Main site or place of performance:

UNITED KINGDOM.

II.2.4) Description of the procurement

Electric or hydrogen vehicle drivetrain conversion systems, to include range-extended solutions. This lot is for the supply and fit of electric or hydrogen drivetrain solutions to repower internal combustion engine vehicles.

Types of vehicles to be repowered includes but is not limited to, all HGVs (of any weight and chassis), light and medium commercial vehicles (from 3.5 t to 12.5 t) and buses (from 5-75 seats) including accessible and non-accessible, articulated and double decked. Services expected to be provided includes but is not limited to, design, conversion, warranty, servicing, maintenance and training.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 20 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Vehicle types and associated services that may not be easily identifiable as part of this tender document can be specified by individual eligible bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant lot(s).

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated in the procurement documents.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As stated in the procurement documents.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2020/S 098-236108

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 09/10/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 09/10/2020

Local time: 12:05

Place:

Gateshead Council Legal Services.

Information about authorised persons and opening procedure:

Authorised NEPO and TPPL officers, opening conducted via the Proactis tender system.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

48 months from publication of this contract notice.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

The Agreement is accessible by all local authorities in England, Scotland, Wales and Northern Ireland. The following links provide an opportunity to search for local authorities in England, Wales, Scotland and Northern Ireland. The Agreement may also be used by all other eligible bodies within the UK, including but not limited to the definable groups of contracting authorities in the links provided.

https://www.gov.uk/find-local-council

http://www.scottishlaw.org.uk/scotlaw/locgov.html

http://www.cosla.gov.uk/councils

http://gov.wales/topics/localgovernment/unitary-authorities/?lang=en

https://www.nidirect.gov.uk/contacts/local-councils-in-northern-ireland

https://www.gov.uk/government/organisations/department-for-education

https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies

http://www.schoolswebdirectory.co.uk/localauthorities.php

https://www.gov.uk/find-school-in-england

https://education.gov.scot/ParentZone

https://gov.wales/address-list-schools

http://apps.education-ni.gov.uk/appinstitutes/default.aspx

https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

https://aace.org.uk/uk-ambulance-service/

http://www.scottishambulance.com/TheService/organised.aspx

http://online.hscni.net/hospitals/health-and-social-care-trusts/

https://www.gov.uk/government/organisations

http://www.northernireland.gov.uk/gov.htm

https://www.communities-ni.gov.uk/contact

https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies

https://www.police.uk/forces/

https://www.police.uk/pu/contact-the-police/

http://www.psni.police.uk/index.htm

http://www.scotland.police.uk/

https://www.gov.uk/government/organisations/maritime-and-coastguard-agency

http://www.fireservice.co.uk/information/ukfrs

https://www.nationalfirechiefs.org.uk/Fire-and-Rescue-Services

http://www.nifrs.org/areas-districts/

http://www.firescotland.gov.uk/your-area.aspx

http://www.oscr.org.uk/

http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx

https://www.gov.uk/government/publications/current-registered-providers-of-social-housing

http://directory.scottishhousingregulator.gov.uk/Documents/Landlord%20Register.pdf

https://gov.wales/registered-social-landlords

https://www.nidirect.gov.uk/contacts/housing-associations

https://www.gov.uk/government/organisations/national-probation-service/about#divisional-areas

https://communityleisureuk.org/members/

The Agreement is available to all current and future members of the Procurement Partnership Ltd’s (TPPL) buying club. A list of members of TPPL can be obtained from http://www.tppl.co.uk/about-us/our-members/

The Agreement is also available to all members and associate members of the North East Procurement Organisation (NEPO). A list of members of NEPO is available here https://www.nepo.org/about and a full list of associate members is available here https://www.nepo.org/associate-membership/list

TPPL are acting as an agent alongside and on behalf of NEPO and will undertake individually or jointly all activities relating to this proposed Agreement including but not limited to management of this tender process, evaluation of submissions, management of the Agreement when awarded, delivery of mini-competitions, assistance with direct awards and collection of associated Agreement fees.

To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=523436005

Go reference: GO-202094-PRO-17032744

VI.4) Procedures for review

VI.4.1) Review body

The High Court

Royal Court of Justice, The Strand

London

WC2A 2LL

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

NEPO will incorporate a minimum 10 calendar days standstill period at the point information on the award of the framework agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award the framework agreement before it is executed/signed.

The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where an agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the framework agreement has been entered into the court has the options to award damages and/or to shorten or order the framework agreement ineffective.

VI.5) Date of dispatch of this notice

04/09/2020

Current Notes