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Notice Summary

Title:
United Kingdom-Belfast: ID 3034297 DoF — LPS — Integration Partner
Document Ref:
408206-2020
Document Type:
Contract Notice - Competitive procedure with negotiation
Published By:
Department of Finance
Date Published:
31 August 2020
Deadline Date:
30 September 2020
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:
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Reviewed By
Our Specialist Team

Notice Abstract

The Department of Finance’s Land and Property Services is seeking to procure a supplier who can work with LPS to deliver digitally integrated solutions, systems and outcomes to enable LPS to meet its strategic goals and underpin the objectives of both the NOVA Programme and wider LPS business needs. The Department of Finance’s Land and Property Services (LPS) is seeking to procure a supplier who can work with LPS to deliver digitally integrated solutions, systems and outcomes to enable LPS to meet its strategic goals and underpin the objectives of both the NOVA Programme and wider LPS business needs. The minimum service requirements have been broken down into the following broad areas:(a) enterprise architecture services including implementation of an integration strategy and target architecture for LPS and its major stakeholders;(b) design, build and implementation of a robust enterprise application integration platform which enables solution interoperability, systems integration and API management;(c) ensuring that the technical ecosystem for LPS aligns with NICS Enterprise Architecture principles and which adopts shared and reusable integration components from the wider NICS technical ecosystem where feasible (e.g. API management, Identity Hub);(d) implementation of a master data management model within LPS including the integration of unique geospatial identifiers into all LPS data sets where possible;(e) data management services (e.g. data architecture, modelling, analytics, quality health checks, cleansing and migration);(f) software development and support services (e.g. application development, APIs, online forms, portals, testing, release management and spatial development including Geographic Information Systems (GIS));(g) third party application support and maintenance services (e.g. legacy ICT systems out of contract);(h) spatial support services (e.g. geospatial data analysis, spatial application development and spatial technical consultancy);(i) business support services (e.g. pre procurement support, service design, process design, business analysis, change management, service improvement and solution deployment support); and(j) strategic advice and guidance (e.g. strategy development, emerging technologies, innovation, benchmarking and supplier management support).

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Department of Finance

Land and Property Services, Lanyon Plaza, 7 Lanyon Place, Town Parks

Belfast

BT1 3LP

UK

Contact person: StrategicDeliveryCPDfinance-ni.gov.uk

E-mail: StrategicDelivery.CPD@finance-ni.gov.uk

NUTS: UK

Internet address(es)

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etendersni.gov.uk/epps


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etendersni.gov.uk/epps


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

ID 3034297 DoF — LPS — Integration Partner

Reference number: ID 3034297

II.1.2) Main CPV code

72000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Department of Finance’s Land and Property Services is seeking to procure a supplier who can work with LPS to deliver digitally integrated solutions, systems and outcomes to enable LPS to meet its strategic goals and underpin the objectives of both the NOVA Programme and wider LPS business needs. The Department of Finance’s Land and Property Services (LPS) is seeking to procure a supplier who can work with LPS to deliver digitally integrated solutions, systems and outcomes to enable LPS to meet its strategic goals and underpin the objectives of both the NOVA Programme and wider LPS business needs. The minimum service requirements have been broken down into the following broad areas:

(a) enterprise architecture services including implementation of an integration strategy and target architecture for LPS and its major stakeholders;

(b) design, build and implementation of a robust enterprise application integration platform which enables solution interoperability, systems integration and API management;

(c) ensuring that the technical ecosystem for LPS aligns with NICS Enterprise Architecture principles and which adopts shared and reusable integration components from the wider NICS technical ecosystem where feasible (e.g. API management, Identity Hub);

(d) implementation of a master data management model within LPS including the integration of unique geospatial identifiers into all LPS data sets where possible;

(e) data management services (e.g. data architecture, modelling, analytics, quality health checks, cleansing and migration);

(f) software development and support services (e.g. application development, APIs, online forms, portals, testing, release management and spatial development including Geographic Information Systems (GIS));

(g) third party application support and maintenance services (e.g. legacy ICT systems out of contract);

(h) spatial support services (e.g. geospatial data analysis, spatial application development and spatial technical consultancy);

(i) business support services (e.g. pre procurement support, service design, process design, business analysis, change management, service improvement and solution deployment support); and

(j) strategic advice and guidance (e.g. strategy development, emerging technologies, innovation, benchmarking and supplier management support).

II.1.5) Estimated total value

Value excluding VAT: 25 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

72227000

72228000

79400000

72212400

38221000

72212100

72320000

72268000

72230000

48800000

48810000

48000000

72000000

72250000

72222300

72316000

79990000

72220000

72500000

72322000

72317000

72224100

72400000

72212200

72212211

72212220

72212482

72212517

72212600

72212610

72212732

72212900

II.2.3) Place of performance

NUTS code:

UKN

II.2.4) Description of the procurement

The Department of Finance’s Land and Property Services is seeking to procure a supplier who can work with LPS to deliver digitally integrated solutions, systems and outcomes to enable LPS to meet its strategic goals and underpin the objectives of both the NOVA Programme and wider LPS business needs. The Department of Finance’s Land and Property Services (LPS) is seeking to procure a supplier who can work with LPS to deliver digitally integrated solutions, systems and outcomes to enable LPS to meet its strategic goals and underpin the objectives of both the NOVA Programme and wider LPS business needs. The minimum service requirements have been broken down into the following broad areas:

(a) enterprise architecture services including implementation of an integration strategy and target architecture for LPS and its major stakeholders;

(b) design, build and implementation of a robust enterprise application integration platform which enables solution interoperability, systems integration and API management;

(c) ensuring that the technical ecosystem for LPS aligns with NICS Enterprise Architecture principles and which adopts shared and reusable integration components from the wider NICS technical ecosystem where feasible (e.g. API management, Identity Hub);

(d) implementation of a master data management model within LPS including the integration of unique geospatial identifiers into all LPS data sets where possible;

(e) data management services (e.g. data architecture, modelling, analytics, quality health checks, cleansing and migration);

(f) software development and support services (e.g. application development, APIs, online forms, portals, testing, release management and spatial development including Geographic Information Systems (GIS));

(g) third party application support and maintenance services (e.g. legacy ICT systems out of contract);

(h) spatial support services (e.g. geospatial data analysis, spatial application development and spatial technical consultancy);

(i) business support services (e.g. pre procurement support, service design, process design, business analysis, change management, service improvement and solution deployment support); and

(j) strategic advice and guidance (e.g. strategy development, emerging technologies, innovation, benchmarking and supplier management support).

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 25 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

The contract will have an option to extend (subject to the terms of the contract and the performance of the successful economic operator) for 24 months and a second option to extend for a further 24 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The contract will have an option to extend (subject to the terms of the contract and the performance of the successful economic operator) for 24 months and a second option to extend for a further 24 months.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The contracting authority reserves the right to award the contract following submission of initial tender responses and the right to down-select economic operators following each round of negotiations.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Candidates will be assessed in accordance with Regulation 58 of the Public Contract Regulations 2015 as set out in the information memorandum and selection questionnaire. A selection process will also be used to identify economic operators, who having submitted a response to the selection questionnaire, sufficiently demonstrate to the Department’s satisfaction the appropriate technical and professional ability, economic, financial and legal standing to meet the requirements of the contract.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

The appointment to the contract will be subject to the preferred supplier demonstrating that the minimum requirements specified in the selection questionnaire continue to be met and that there being no material adverse change to the standing of the supplier. The appointment will also be subject to all other necessary due diligence being carried out by the authority. Contract performance will be subject to the conditions specified in the contract, which may include social and environmental. clauses in order to promote equality of opportunity and sustainable development. Further details are set out at section VI.3) below and furthermore in the information memorandum.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive procedure with negotiation

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 30/09/2020

Local time: 15:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 28/01/2021

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The contracting authority reserves the right:

— to hold additional rounds of negotiations with economic operators;

— to require the submission of any further or additional information or tender submissions;

— to award the contract following the submission of initial tenders;

— to award the contract following conclusion of the first round of negotiation sessions; and/or

— to down-select economic operators following each round of negotiations.

For the avoidance of doubt, final tenders will not be subject to any negotiation with the contracting authority (however, they may be subject to clarification, if required, at the contracting authority’s absolute discretion).

The contracting authority reserves the right:

— to reject any or all SQ or tender responses and to cancel or withdraw the procurement process at any stage;

— to award a contract without prior notice;

— to change the basis of, the procedure and the timescales set out or referred to in the procurement documents;

— to require an economic operator to clarify its SQ or tender response in writing and/or provide additional information;

— to terminate the procurement process; and/or

— to amend the terms and conditions of the SQ or tender evaluation process or negotiation process.

• The contracting authority does not bind itself to accept the lowest or any tender.

• Economic operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the economic operator in connection with taking part in this procurement process, regardless of whether such costs arise as a consequence, directly or indirectly, of any amendments made to the procurement documents by the contracting authority at any time. No legally binding contract shall arise (and an economic operator shall have no legitimate expectation that a contract will be entered into) until such time as entry into the contract has been confirmed by the contracting authority. Economic operators should note that all dates, time periods and figures in relation to values and volumes specified in this notice and the procurement documents are approximate only and the contracting authority reserves the right to change any or all of them. The figure indicated in II.1.5) represents an estimated contract value GBP 25 million. This is a maximum figure that reflects the potential scale of the contract and takes into account such changes to the scope/and or scale which may result from future operational requirements. The pricing strategy applied and the setting of cost/profit margins are a commercial decision for economic operators when submitting a bid for this competition. In addition, neither CPD nor the contracting authority can provide any guarantee as to the level of business under this contract. The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of unsatisfactory performance and the contract may be terminated. The issue of a notice of unsatisfactory performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland. Procurement Policy for a period of 12 months from the date of issue of the notice. This contract will not be awarded in lots as a single supplier is required.

VI.4) Procedures for review

VI.4.1) Review body

The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015

Belfast

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.5) Date of dispatch of this notice

26/08/2020

Current Notes