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Notice Summary

Title:
United Kingdom-Oxford: Software Solution for Electronic Quality Management System (eQMS)
Document Ref:
391219-2020
Document Type:
Contract Notice - Restricted Procedure
Published By:
Vaccine Manufacturing and Innovation Centre UK Ltd
Date Published:
19 August 2020
Deadline Date:
01 September 2020
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:
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Reviewed By
Our Specialist Team

Notice Abstract

The Vaccine Manufacturing and Innovation Centre (VMIC) is seeking an eQMS IT system, for its quality assurance function. The contract term required is 3 years with an option to extend for a further 2 x 12-month periods.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Vaccine Manufacturing and Innovation Centre UK Ltd

11125126

John Eccles House, Robert Robinson Avenue

Oxford

OX4 4GP

UK

Contact person: Sally Hopkin

E-mail: Tenders@vmicuk.com

NUTS: UKJ14

Internet address(es)

Main address: https://www.vmicuk.com/tenders

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.vmicuk.com/tenders


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Other: A requirement of the funder

I.5) Main activity

Other: Vaccine Manufacture

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Software Solution for Electronic Quality Management System (eQMS)

Reference number: VMIC202019

II.1.2) Main CPV code

72500000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Vaccine Manufacturing and Innovation Centre (VMIC) is seeking an eQMS IT system, for its quality assurance function. The contract term required is 3 years with an option to extend for a further 2 x 12-month periods.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48000000

48100000

II.2.3) Place of performance

NUTS code:

UKJ14

II.2.4) Description of the procurement

The Vaccine Manufacturing and Innovation Centre (VMIC) is being established to promote, develop and accelerate the growth of the UK vaccine industry. This will be achieved through collaboration with the academic sector and SMEs, which are rich in new vaccine technologies, where VMIC provides expertise in process development and manufacturing in the form of expert staff and a state-of-the-art manufacturing facility. VMIC will bridge the gap between research and expertise in development and manufacturing so that new vaccine products can enter clinical development, which is a value driver in terms of attracting funding for further development, partnering with the pharmaceutical industry for development to launch and contract manufacturing.

VMIC will also enhance UK preparedness and response capabilities for producing vaccines against emerging infectious diseases by allowing the UK government to use the facility and staff during an outbreak identified as a public health emergency of international concern. VMIC is a partner in the programme to manufacture the Oxford Covid-19 vaccine.

VMIC UK is seeking an eQMS IT system, for its Quality Assurance function, which meets the requirements as set out in the tender documents. This system is within scope for regulatory compliance as it forms part of the VMIC GMP manufacturing capability. As part of the supply of this system, suppliers will be expected to support VMIC’s validation of the system. The delivery of the system must also include other elements as set out in the tender documents.

The contract term required is 3 years with an option to extend for a further 2 x 12-month periods.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

Objective criteria for choosing the limited number of candidates:

As set out in the tender documents.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Candidates will be assessed in accordance with the Public Contracts Regulations 2015 (as amended), on the basis of information provided in response to the procurement documents. The procurement documents can be accessed at: https://www.vmicuk.com/tenders

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure - Accelerated procedure

Justification:

VMIC need to respond to the Covid-19 consequences immediately because of public health risks.

VMIC are reacting to a current situation that is a genuine emergency, to manufacture 70 million doses of a vaccine to cover the pandemic in as early as possible 2021. To meet this production target, the programme to achieve operation of the VMIC facility has been accelerated and therefore the procurement of the eQMS solution needs to be accelerated rapidly.

The Covid-19 situation is so novel that the consequences are not something VMIC should have predicted, and has changed the timescales of the project significantly.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 01/09/2020

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 07/09/2020

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

VMIC considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

To participate in this procurement candidates must send an expression of interest to Tenders@vmicuk.com. All correspondence and expressions of interest relating to this procurement must be made through this address.

VMIC expressly reserves the right:

(i) not to award any or the whole contract as a result of the procurement process related to the publication of this notice; and

(ii) to make whatever changes it may see fit to the content and structure of the procurement;

(iii) to procure some or all of their needs and requirements covered by this notice outside of this procurement exercise and resulting agreement.

In no circumstances will VMIC be liable for any costs or losses incurred by the candidates.

Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of the candidate.

VI.4) Procedures for review

VI.4.1) Review body

Vaccine Manufacturing and Innovation Centre UK Ltd (VMIC)

John Eccles House, Robert Robinson Avenue

Oxford

OX4 4GP

UK

E-mail: Tenders@vmicuk.com

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

In accordance with regulation 86 and 87 of the Public Contracts Regulations 2015, VMIC will incorporate a minimum 10 calendar days standstill period starting from the day when contract award is notified to the bidders. Unsuccessful bidders will be provided with a de-brief of the award decision at the start of the standstill period including details of their bid in relation to the winning bid(s) comprising:

— the reasons for the decision;

— the characteristics and relative advantages of the successful tender(s);

— the score and name of the economic operator(s) to be awarded the contract.

Bidders have the right to appeal provided for within the Public Contract Regulations 2015. Any such proceedings must be brought before the High Court of England and Wales.

VI.5) Date of dispatch of this notice

14/08/2020

Current Notes