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Notice Summary

Title:
United Kingdom-Milton Keynes: ePortfolio Solution
Document Ref:
360549-2020
Document Type:
Contract Notice - Open Procedure
Published By:
The Open University
Date Published:
30 July 2020
Deadline Date:
21 September 2020
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:
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Reviewed By
Our Specialist Team

Notice Abstract

The Open University (OU) are tendering for a streamlined, customisable, cost effective, SaaS ePortfolio system for supporting its higher (Levels 4&5) and degree (Levels 6&7) apprenticeship programmes to be delivered as a software as a service (Saas)/cloud based solution, including support and maintenance. The solution may be rolled out further across the OU as the OU sees fit.The contract is for an initial period of 5 years and may be extended by the OU for further periods up to a maximum of 10 years in total at its discretion.We also require support and technical expertise to help implement the solution.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

The Open University

Walton Hall

Milton Keynes

MK7 6BP

UK

Contact person: Procurement Manager

E-mail: finance-tenders@open.ac.uk

NUTS: UKJ12

Internet address(es)

Main address: http://www.open.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/openuniversity/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://in-tendhost.co.uk/openuniversity/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://in-tendhost.co.uk/openuniversity/


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Tender for an ePortfolio Solution

Reference number: OUPA10592

II.1.2) Main CPV code

48000000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

The Open University (OU) are tendering for a streamlined, customisable, cost effective, SaaS ePortfolio system for supporting its higher (Levels 4&5) and degree (Levels 6&7) apprenticeship programmes to be delivered as a software as a service (Saas)/cloud based solution, including support and maintenance. The solution may be rolled out further across the OU as the OU sees fit.

The contract is for an initial period of 5 years and may be extended by the OU for further periods up to a maximum of 10 years in total at its discretion.

We also require support and technical expertise to help implement the solution.

II.1.5) Estimated total value

Value excluding VAT: 2 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48190000

72000000

II.2.3) Place of performance

NUTS code:

UKJ12

II.2.4) Description of the procurement

The Open University (OU) are tendering for a streamlined, customisable, cost effective, SaaS ePortfolio system for supporting its higher (Levels 4&5) and degree (Levels 6&7) apprenticeship programmes to be delivered as a software as a service (Saas)/cloud based solution, including support and maintenance. The solution may be rolled out further across the OU as the OU sees fit.

The contract is for an initial period of 5 years and may be extended by the OU for further periods up to a maximum of 10 years in total at its discretion.

We also require support and technical expertise to help implement the solution.

Apprentices require a modern, intuitive, easy to use and Moodle integrated ePortfolio system that will help them collect all their learning artefacts (Academic and Work based Learning) during their apprenticeship journey. Apprentices must be able to access their portfolio even after the completion of their apprenticeship. Apart from a digital collection of all their course related work, the system should also be able to capture the progressive learning journey of the apprentice.

We also wish to build upon the prior user experience of the apprentice, practice tutors and other users during the pilot phase of the ePortfolio system. To further improve on user experience, we are looking to provide a seamless and integrated learning experience for the apprentice by integrating our Virtual Learning Environment and the ePortfolio system.

To further improve on the service to apprentices, practice tutors and other users ideally, we require a solution that:

1) Can be customised to suit the varying requirements of each apprenticeship programme. For example, nursing has a different set of portfolio requirements compared to a management apprenticeship programme. An apprentice doing police constable degree apprenticeship would have a different set of portfolio requirements when compared to the portfolio requirements of a software engineer degree apprentice.

2) Has offline capability. By offline we mean ability for the apprentice to upload evidence to a local device in offline mode (when not connected to internet). Ability for practice tutors to be able to view the evidence uploaded by apprentices and provide feedback and comments on the evidence in offline mode. Ability to sync the content once the apprentice or practice tutor is connected to the online ePortfolio system.

3) Has privacy settings that can be customised at an apprentice level/apprentice cohort level.

4) Has the ability to handle multiple file types.

5) Can be used on a variety of devices.

6) Meets the latest web accessibility standards.

7) Allows for iterative feedback on evidence held within the apprentice’s portfolio.

8) Has comprehensive API design enabling effective and seamless integration with a number of OU systems.

The objective is to procure a streamlined, customisable, cost effective, SaaS ePortfolio system that can be adapted for use to support OU’s higher education apprenticeship programme. Users of the ePortfolio system include apprentices, practice tutors, the line managers and employers of the apprentices, administrators for the system and any external assessors (where required).

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 2 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120

This contract is subject to renewal: Yes

Description of renewals:

The contract is for an initial period of 5 years and may be extended by the OU for further periods up to a maximum of 10 years in total at its discretion.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The solution may be rolled out further across the OU subject to a successful pilot and further approvals becoming available.

License volumes may vary up or down over the term of the contract and additional modules offered or introduced by the supplier in the future may be purchased as part of this contract following the initial implementation. Any additional purchases relating to this solution will be made with the successful supplier under this contract to ensure technical compatibility, consistency and continuation of supplier support. There is no restriction on the spend value of additional purchases as this will be governed by the OU’s available budget. Any options are set out in the ITT.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As set out in the tender documentation.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2019/S 215-527635

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 21/09/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 21/09/2020

Local time: 12:05

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

The Open University

Walton Hall

Milton Keynes

MK7 6AA

UK

VI.4.2) Body responsible for mediation procedures

The Open University

Walton Hall

Milton Keynes

MK7 6AA

UK

VI.4.4) Service from which information about the review procedure may be obtained

The Open University

Walton Hall

Milton Keynes

MK7 6AA

UK

VI.5) Date of dispatch of this notice

29/07/2020

Current Notes