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Notice Summary

Title:
United Kingdom-London: Ceremonial and Event Management Services
Document Ref:
352993-2020
Document Type:
Prior information notice with call for competition
Published By:
Department for Digital, Culture, Media and Sport
Date Published:
27 July 2020
Deadline Date:
21 August 2020
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

The authority proposes to engage in a competitive process to appoint a contractor for the provision of public events and project management services in respect of a number of royal and state ceremonial events in London and Windsor, that are of national and international significance.The programme of events include but are not limited to:• National Service of Remembrance at the Cenotaph (Remembrance Sunday);• state visits to the UK by foreign heads of state,• flag flying for numerous events i.e. Trooping the Colour and Commonwealth Day,• a number of other major royal events,• other memorial occasions on an adhoc basis.Please be advised that the estimated value of this contract is estimated to be GBP 40 million - GBP 68 million which comprises a programme of planned events worth between GBP 1 million - GBP 2 million per annum and other unscheduled major events.

Notice Details

Prior information notice

This notice is a call for competition

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Department for Digital, Culture, Media and Sport

United Kingdom

100 Parliament Street

London

SW17 8SL

UK

Contact person: Margaret Christensen

Telephone: +44 2072112175

E-mail: commercial@dcms.gov.uk

NUTS: UK

Internet address(es)

Main address: https://www.gov.uk/government/organisations/department-for-digital-culture-media-sport

Address of the buyer profile: https://www.gov.uk/government/organisations/department-for-digital-culture-media-sport

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./86KE7YPB3S


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.delta-esourcing.com/tenders/UK-title/86KE7YPB3S


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Recreation, culture and religion

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Ceremonial and Event Management Services

Reference number: 101622

II.1.2) Main CPV code

79952000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The authority proposes to engage in a competitive process to appoint a contractor for the provision of public events and project management services in respect of a number of royal and state ceremonial events in London and Windsor, that are of national and international significance.

The programme of events include but are not limited to:

• National Service of Remembrance at the Cenotaph (Remembrance Sunday);

• state visits to the UK by foreign heads of state,

• flag flying for numerous events i.e. Trooping the Colour and Commonwealth Day,

• a number of other major royal events,

• other memorial occasions on an adhoc basis.

Please be advised that the estimated value of this contract is estimated to be GBP 40 million - GBP 68 million which comprises a programme of planned events worth between GBP 1 million - GBP 2 million per annum and other unscheduled major events.

II.1.5) Estimated total value

Value excluding VAT: 68 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

71242000

72224000

79421000

79421100

24955000

35821000

35821100

79710000

48952000

32000000

32344210

32344280

34928200

II.2.3) Place of performance

NUTS code:

UK

Main site or place of performance:

UNITED KINGDOM

II.2.4) Description of the procurement

DCMS is seeking a supplier that will provide a full turnkey event and project management service. The services that are required include but are not limited to the following:

• event planning, coordination and management,

• planning of works and delivery,

• project management,

• logistics management,

• event digital services – large screens for media broadcasting,

• supply chain management (sourcing, and managing suppliers/sub-contractor, negotiating costs, delivery arrangement, payment collection and processing),

• financial management and reporting,

• reinstatement works,

• storage of temporary structures and event items,

• provision and installation of public address system,

• provision and deployment of portable radios,

• provision and management of public toilets,

• provision of stewards and support staff,

• provision of flags and flagpoles,

• provision of temporary media structures and enclosures,

• installation of event items and other temporary structures.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 68 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

II.2.11) Information about options

Options: Yes

Description of options:

Optional extension(s) up to 48 months are available under the contract in increments of 24 months.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Selection criteria as stated in the procurement documents (see the Selection Questionnaire Instructions).

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Selection criteria as stated in the procurement documents.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Selection criteria as stated in the procurement documents.

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive procedure with negotiation

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of expressions of interest

Date: 21/08/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.5) Scheduled date for start of award procedures

30/04/2021

Section VI: Complementary information

VI.3) Additional information

The services are in scope of schedule 3 of the Public Contract Regulations 2015 and so subject to the light touch regime. The procedure to be followed will be similar to the competitive procedure with negotiation described in regulation 29.

It is envisaged that the competitive process will take place in successive stages to reduce the number of bidders, by applying the selection/award criteria stated in the procurement documents, ideally to no more than 3, with whom we will conclude final negotiations.

The authority reserves the right to award the contract on the basis of tenders without conducting negotiations.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./86KE7YPB3S

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/86KE7YPB3S

GO Reference: GO-2020722-PRO-16871045

VI.4) Procedures for review

VI.4.1) Review body

Royal Courts of Justice

London

WC1A 2LL

UK

VI.4.2) Body responsible for mediation procedures

Royal Courts of Justice

London

WC1A 2LL

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly.

VI.5) Date of dispatch of this notice

22/07/2020

Current Notes