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Notice Summary

Title:
United Kingdom-Manchester: End User Devices and Associated Peripherals
Document Ref:
352950-2020
Document Type:
Contract Notice - Open Procedure
Published By:
Manchester City Council
Date Published:
27 July 2020
Deadline Date:
21 August 2020
Document Source:
Framework/DPS:
Yes
Alert Profile:
Labels:

Notice Abstract

Manchester City Council is inviting tenders for an ‘End User Devices and Associated Peripherals’ framework.The Council, has approximately 7 300 staff located over 300 locations, with a mixed estate of approximately 15 000 hardware devices split between laptops, desktops, thin client terminals, tablets and mobile phones. The Council is looking to improve the user experience by appointing partner(s) for the provision of all IT end user devices (EUD), associated peripherals/equipment and supporting services in order to support and enhance the Council’s EUD strategy and service offering.The primary partner will assist the Council’s ICT team in the identification, procurement and provisioning of all EUD equipment for staff working within and for the Council. The Council wants to have a ‘one stop shop’ for all IT EUD equipment. This includes (but is not limited to): Desktop PC’s, laptops, tablets, unlocked mobile phones (smartphones, feature phones and ruggedised devices), 2-in-1 hybrid devices, cables, monitors keyboards and mice.The framework will be for a 2-year period with an option to extend for up to an additional 2 years commencing in October 2020.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Manchester City Council

Level 3, Town Hall Extention

Manchester

M60 2LA

UK

Contact person: Mr Colin Butterworth

E-mail: c.butterworth@manchester.gov.uk

NUTS: UKD3

Internet address(es)

Main address: http://www.manchester.gov.uk

Address of the buyer profile: http://www.manchester.gov.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.the-chest.org.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://www.the-chest.org.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

TC821 End User Devices and Associated Peripherals

Reference number: DN488718

II.1.2) Main CPV code

30000000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

Manchester City Council is inviting tenders for an ‘End User Devices and Associated Peripherals’ framework.

The Council, has approximately 7 300 staff located over 300 locations, with a mixed estate of approximately 15 000 hardware devices split between laptops, desktops, thin client terminals, tablets and mobile phones. The Council is looking to improve the user experience by appointing partner(s) for the provision of all IT end user devices (EUD), associated peripherals/equipment and supporting services in order to support and enhance the Council’s EUD strategy and service offering.

The primary partner will assist the Council’s ICT team in the identification, procurement and provisioning of all EUD equipment for staff working within and for the Council. The Council wants to have a ‘one stop shop’ for all IT EUD equipment. This includes (but is not limited to): Desktop PC’s, laptops, tablets, unlocked mobile phones (smartphones, feature phones and ruggedised devices), 2-in-1 hybrid devices, cables, monitors keyboards and mice.

The framework will be for a 2-year period with an option to extend for up to an additional 2 years commencing in October 2020.

II.1.5) Estimated total value

Value excluding VAT: 16 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKD3

II.2.4) Description of the procurement

Manchester City Council is inviting tenders for an ‘End User Devices and Associated Peripherals’ framework.

The Council, has approximately 7 300 staff located over 300 locations, with a mixed estate of approximately 15 000 hardware devices split between laptops, desktops, thin client terminals, tablets and mobile phones. The Council is looking to improve the user experience by appointing partner(s) for the provision of all IT end user devices (EUD), associated peripherals/equipment and supporting services in order to support and enhance the Council’s EUD strategy and service offering.

The primary partner will assist the Council’s ICT team in the identification, procurement and provisioning of all EUD equipment for staff working within and for the Council. The Council wants to have a ‘one stop shop’ for all IT EUD equipment. This includes (but is not limited to): Desktop PC’s, laptops, tablets, unlocked mobile phones (smartphones, feature phones and ruggedised devices), 2-in-1 hybrid devices, cables, monitors keyboards and mice.

The framework will be for a 2-year period with an option to extend for up to an additional 2 years commencing in October 2020.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 40

Quality criterion: Social and ethical value / Weighting: 20

Price / Weighting:  40

II.2.6) Estimated value

Value excluding VAT: 16 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The framework will be for a 2-year period with an option to extend for up to an additional 2 years commencing in October 2020. A decision to extend the framework beyond the initial 2 years will be taken in year 2 of the framework.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The Council is using the eBusiness portal known as the Chest. Applicants will need to register their details at the following link http://www.the-chest.org.uk Once registered, applicants will be emailed a log-in and password which will allow them to gain access to the documentation relating to this opportunity. Applicants will need to electronically submit their completed tender documents, including online questionnaire, via the on-line portal by 11 a.m. on 21 August 2020 as referred to in IV.2.2). Any clarification queries must also be submitted via the Chest website by the date referred to in the tender documentation.

The framework will be for 2 years, expected to commence October 2020 with an option to extend for up to an additional 2 years.

The successful supplier will be required to actively participate in the economic and social regeneration of the locality of and surroundings of, the place of delivery of the contract. Therefore, selection and award criteria, specification requirements and contract performance conditions may relate in particular to social and environmental considerations as relevant to the subject matter of this project.

The Council reserves the right not to award the framework, as a result of this contract notice. The Council shall not be liable for any costs or expenses incurred by any organisation in responding to this notice or in tendering for the proposed framework.

All submissions must be in English, with any clarifications or discussions conducted in English. Tenders and supporting documents must be priced in pounds sterling and all payments under the proposed contract will be made in pounds sterling.

Tenders should note that although quantities and descriptions in the tender are those used and required by Manchester City Council this framework is open to and may be used by (upon gaining permission by the Council) other association of Greater Manchester Authorities (AGMA) and its associate members and MANCHESTER partners — this includes the following Councils, Bolton, Stockport, Tameside, Oldham, Trafford, Rochdale, Bury, Salford, Wigan, Blackburn Darwen BC, Blackpool, Cheshire East, Warrington, Greater Manchester Fire and Rescue Authority, Greater Manchester Police Authority, Greater Manchester Waste Disposal Authority, Manchester Central Convention Complex, Commission for New Economy, Greater Manchester Passenger Transport Executive (TFGM),Transport for Greater Manchester, Greater Manchester Combined Authority and the Integrated Transport Authority. Public sector bodies with offices based with the Greater Manchester area may also use this framework.

The result of this tender may not be exclusive to one supplier and Manchester City Council reserves the right to place orders with more than one approved successful tenderer for the above said items or work required. This constitutes a framework agreement.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As set out in the published invitation to tender documents (including online questionnaires).

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 3

Justification for any framework agreement duration exceeding 4 years:

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 21/08/2020

Local time: 11:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 21/08/2020

Local time: 11:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

The framework will be for a 2-year period with an option to extend for up to an additional 2 years commencing in October 2020. A decision to extend the framework beyond the initial 2 years will be taken in year 2 of the framework.

VI.4) Procedures for review

VI.4.1) Review body

Manchester City Council

Manchester

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the framework is communicated to tenderers prior to entering into the framework. If an appeal regarding the award of a framework has not been successfully resolved, the Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.5) Date of dispatch of this notice

22/07/2020

Current Notes