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Notice Summary

Title:
United Kingdom-Coleraine: End Point Technology for Greater Belfast Development
Document Ref:
340764-2020
Document Type:
Contract Notice - Open Procedure
Published By:
University of Ulster
Date Published:
20 July 2020
Deadline Date:
24 August 2020
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

This procurement exercise is associated with the supply, installation and commissioning of audio-visual end point technologies within the Greater Belfast Campus Development project. The two new buildings which are directly opposite the existing campus contain approximately 230 flexible spaces ranging from 4-6-person meeting rooms, various teaching and social spaces to large 250 and 350-seater Lecture Theatres. Optional spaces are included which will be dependent on budget such as Digital Signage and technology solutions for ‘specialist spaces’ which include Bloomberg Room, Academy Training Kitchen, Gallery and Exhibition Space and Students Union.The University, via this procurement exercise, intends to put in place a contract for the procurement, installation and commissioning of a range of enabling technologies, based on established technology specifications for each of the designated spaces outlined above.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

University of Ulster

NIC100166

Block X Room X031, Cromore Road

Coleraine

BT52 1SA

UK

Telephone: +44 2870124515

E-mail: a.todd@ulster.ac.uk

NUTS: UKN06

Internet address(es)

Main address: http://www.ulster.ac.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://e-sourcingni.bravosolution.co.uk/web/login.shtml


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://e-sourcingni.bravosolution.co.uk/web/login.shtml


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

End Point Technology for Greater Belfast Development

Reference number: project_25583

II.1.2) Main CPV code

32000000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

This procurement exercise is associated with the supply, installation and commissioning of audio-visual end point technologies within the Greater Belfast Campus Development project. The two new buildings which are directly opposite the existing campus contain approximately 230 flexible spaces ranging from 4-6-person meeting rooms, various teaching and social spaces to large 250 and 350-seater Lecture Theatres. Optional spaces are included which will be dependent on budget such as Digital Signage and technology solutions for ‘specialist spaces’ which include Bloomberg Room, Academy Training Kitchen, Gallery and Exhibition Space and Students Union.

The University, via this procurement exercise, intends to put in place a contract for the procurement, installation and commissioning of a range of enabling technologies, based on established technology specifications for each of the designated spaces outlined above.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

32211000

32223000

32230000

32321200

32321300

32323000

32323100

32323200

32323300

32323400

32333000

32342400

32342410

32342411

32342412

39133000

II.2.3) Place of performance

NUTS code:

UKN06

Main site or place of performance:

Belfast Campus.

II.2.4) Description of the procurement

This procurement exercise is associated with the supply, installation and commissioning of audio-visual end point technologies within the Greater Belfast Campus Development project. The two new buildings which are directly opposite the existing campus contain approximately 230 flexible spaces ranging from 4-6-person meeting rooms, various teaching and social spaces to large 250 and 350-seater Lecture Theatres. Optional spaces are included which will be dependent on budget such as Digital Signage and technology solutions for ‘specialist spaces’ which include Bloomberg Room, Academy Training Kitchen, Gallery and Exhibition Space and Students Union.

The University, via this procurement exercise, intends to put in place a contract for the procurement, installation and commissioning of a range of enabling technologies, based on established technology specifications for each of the designated spaces outlined above. The estimated completion dates for handover of the buildings are Qtr. 1 2021 — Qtr. 2 2021. The current delivery schedule has allocated approximately four (4) weeks for mobilisation with the following indicative timelines for the installation, configuration, commissioning and user acceptance testing and training within each section of the build are as follows:

• Block BD – 06 January 2021 to 12 March 2021

• Block BC – 06 January 2021 to 21 May 2021.

The University reserves the right, at its absolute discretion, to modify these timelines at any time and for any reason with the preferred tenderer at post contract award stage.

Note: The current project delivery method will involve end point technology installation and commissioning to occur in parallel with the main contractor works on a floor by floor basis as the main contractor completes a floor. The current plan involves completing Block BD using a top down approach and Block BC bottom up. The detailed delivery plan will be shared with the Provider post tender award stage.

This opportunity has been divided into three (3) sections. The rationale for each section is based on spaces with common teaching wall infrastructure, end point technology and control design. Sections are based on size, layout, function and academic requirements dictated by the learning and teaching strategy. This approach should assist the completion of the Commercial Submission. The three (3) sections are:

Section 1: Small teaching and meeting rooms

Section 2: Standard teaching rooms and specialist spaces

Section 3: Lecture theatres, specialist and ad-hoc spaces.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 3 200 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 6

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The equipment defined for this contract has a prefix which indicates whether it is a core or optional requirement, wherein the definition of each equipment type requirement is summarised below.

Core requirement (indicated by the letters CR)

The equipment that have a prefix CR represent list of equipment that the University deem essential for delivery of the contract and will form part of the final agreed list of equipment and installation requirements post contract award.

Optional requirement (indicated by the letters OR)

The equipment that have a prefix OR represent list of equipment that the University deem optional for delivery of the contract and may form part of the final agreed list of equipment and installation requirements post contract award. Tenderers must note that the tender includes a number of optional requirements as discussions are ongoing regarding end point technology and budget constraints therefore a revised list of equipment and installation work may be exercised post contract award that includes the costed options.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated in the procurement documents.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2019/S 249-617557

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 24/08/2020

Local time: 15:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 24/08/2020

Local time: 15:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The University held a supplier briefing day on Tuesday 21 January 2020 to outline the university’s end point technology requirements for the Greater Belfast Development project. The presentation from the supplier briefing day shall be made available alongside the procurement documents for tenderers information.

Tenderers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the economic operator in connection with taking part in this procurement process, regardless of whether such costs arise as a consequence, directly or indirectly, of any amendments made to the procurement documents by the University at any time. No legally binding contract shall arise (and an economic operator shall have no legitimate expectation that a contract will be entered into) until such time as entry into the contract has been confirmed by the University.

Tenderers should note that all dates, time periods and figures in relation to values and volumes specified in this notice and the procurement documents are approximate only and the University reserves the right to change any or all of them.

VI.4) Procedures for review

VI.4.1) Review body

High Court of Justice in Northern Ireland

Royal Courts of Justice, Chichester Street

Belfast

BT1 3JY

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).

VI.5) Date of dispatch of this notice

15/07/2020

Current Notes