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Notice Summary

Title:
Ireland-Galway: Timetable System and Ongoing Development and Maintenance
Document Ref:
327016-2020
Document Type:
Contract Notice - Competitive procedure with negotiation
Published By:
Galway Mayo Institute of Technology
Date Published:
13 July 2020
Deadline Date:
10 August 2020
Document Source:
Framework/DPS:
Yes
Alert Profile:
Labels:

Notice Abstract

Establishment of a single party framework agreement for provision of a timetable system and ongoing development and maintenance. There are three lots:Lot 1: Classroom Timetable Scheduling;Lot 2: Exam Scheduler;Lot 3: Publication and Communication functionality.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Galway Mayo Institute of Technology

N/A

Dublin Road

Galway

IE

Contact person: Hilary Molloy

Telephone: +353 91742735

E-mail: hilary.molloy@gmit.ie

NUTS: IE042

Internet address(es)

Main address: http://www.gmit.ie

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1160

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=170206&B=ETENDERS_SIMPLE


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=170206&B=ETENDERS_SIMPLE


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Other: Education

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Establishment of a Single Party Framework Agreement for Provision of a Timetable System and Ongoing Development and Maintenance. There are Three Lots

II.1.2) Main CPV code

72212332

 

II.1.3) Type of contract

Services

II.1.4) Short description

Establishment of a single party framework agreement for provision of a timetable system and ongoing development and maintenance. There are three lots:

Lot 1: Classroom Timetable Scheduling;

Lot 2: Exam Scheduler;

Lot 3: Publication and Communication functionality.

II.1.5) Estimated total value

Value excluding VAT: 900 000.00 EUR

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Classroom Timetable Scheduling

II.2.2) Additional CPV code(s)

22120000

30199790

33192210

72212332

II.2.3) Place of performance

NUTS code:

IE042

II.2.4) Description of the procurement

Lot 1: Classroom Timetable Scheduling

A centralised class timetable system is required for all undergraduate and postgraduate programmes across all campuses. The system should have the ability to schedule resources such as rooms, students, staff collectively.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

The framework agreement(s) will initially be for four (4) years, with the option to extend for a further two (2), two-year periods, up to a maximum of eight (8) years subject to satisfactory performance, business needs and budgetary constraints.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 3

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Exam Scheduler

II.2.2) Additional CPV code(s)

22120000

30199790

33192210

72212332

II.2.3) Place of performance

NUTS code:

IE042

II.2.4) Description of the procurement

Lot 2: Exam scheduler

A centralised examination system is required to facilitate the scheduling of examinations. It should be able to schedule room, students, invigilators collectively.

The system should balance a students’ exam timetables. It should make best use of physical resources, rooms, staff and invigilating across multiple campuses.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

The framework agreement(s) will initially be for four (4) years, with the option to extend for a further two (2), 2-year periods, up to a maximum of eight (8) years subject to satisfactory performance, business needs and budgetary constraints.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 3

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Publication and Communication Functionality

II.2.2) Additional CPV code(s)

22120000

30199790

33192210

72212332

II.2.3) Place of performance

NUTS code:

IE042

II.2.4) Description of the procurement

Lot 3: Publication and Communication Functionality

A publishing system is required to publish on the web the class and examination timetable system data. (Lot 1 and lot 2 above). The publication must comply with accessibility standards.

The system must be able to integrate with separate class/examination systems.

The system must have the ability to sync outputs to a personal calendar.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

The framework agreement(s) will initially be for four (4) years, with the option to extend for a further two (2), 2-year periods, up to a maximum of eight (8) years subject to satisfactory performance, business needs and budgetary constraints.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 3

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive procedure with negotiation

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with a single operator.

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 10/08/2020

Local time: 15:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

High Court

Inns Quay

Dublin 7

IE

Telephone: +353 18886000

E-mail: highcourtcentraloffice@courts.ie

VI.5) Date of dispatch of this notice

09/07/2020

Current Notes