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Notice Summary

Title:
United Kingdom-Huddersfield: Construction-related Consultancy Services
Document Ref:
320314-2020
Document Type:
Contract Notice - Open Procedure
Published By:
The Council of the Borough of Kirklees
Date Published:
08 July 2020
Deadline Date:
06 August 2020
Document Source:
Framework/DPS:
Yes
Alert Profile:
Labels:
Tenders Direct Team photo
Reviewed By
Our Specialist Team

Notice Abstract

Kirklees Council are seeking experienced and suitably qualified consultants to participate in a framework for the provision of construction-related consultancy services.The framework has been divided into 14 lots which each have specific requirements to meet the Council’s Construction-related Consultancy needs:Lot 1: Development Financial Viability Appraisals,Lot 2: Topographical and GPR Surveys,Lot 3: Right to Buy Valuations,Lot 4: Asset Valuations,Lot 5: Asset Auctions,Lot 6: General Property Consultancy Advice,Lot 7: Right to Buy Structural Surveys,Lot 8: Structural Investigations to Domestic Properties,Lot 9: Structural Investigations to Boundary Walls,Lot 10: Site Investigations,Lot 11: Measured Building Surveys,Lot 12: Energy Surveys and Audits,Lot 13: CCTV Drainage Surveys,Lot 14: Fire Risk Assessments.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

The Council of the Borough of Kirklees

High Street, West Yorkshire

Huddersfield

HD1 2NF

UK

Contact person: Michael Grieve

Telephone: +44 1484221000

E-mail: michael.grieve@kirklees.gov.uk

NUTS: UKE44

Internet address(es)

Main address: http://www.kirklees.gov.uk

Address of the buyer profile: https://www.yortender.co.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.yortender.co.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Framework for the Provision of Construction-related Consultancy Services

Reference number: KMCPRP-139

II.1.2) Main CPV code

71530000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Kirklees Council are seeking experienced and suitably qualified consultants to participate in a framework for the provision of construction-related consultancy services.

The framework has been divided into 14 lots which each have specific requirements to meet the Council’s Construction-related Consultancy needs:

Lot 1: Development Financial Viability Appraisals,

Lot 2: Topographical and GPR Surveys,

Lot 3: Right to Buy Valuations,

Lot 4: Asset Valuations,

Lot 5: Asset Auctions,

Lot 6: General Property Consultancy Advice,

Lot 7: Right to Buy Structural Surveys,

Lot 8: Structural Investigations to Domestic Properties,

Lot 9: Structural Investigations to Boundary Walls,

Lot 10: Site Investigations,

Lot 11: Measured Building Surveys,

Lot 12: Energy Surveys and Audits,

Lot 13: CCTV Drainage Surveys,

Lot 14: Fire Risk Assessments.

II.1.5) Estimated total value

Value excluding VAT: 3 448 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Development Financial Viability Appraisals

II.2.2) Additional CPV code(s)

71315200

71530000

71355000

71324000

II.2.3) Place of performance

NUTS code:

UKE44

Main site or place of performance:

Kirklees.

II.2.4) Description of the procurement

Analysis of the financial viability of a proposed development in accordance with the most up to date national planning policy guidance relating to assessment of financial viability of development schemes, the RICS financial viability in planning: conduct and reporting first Edition, May 2019 and Kirklees Councils’ own viability guidance notes all as updated from time to time. All the elements of the financial appraisal must be fully justified with up to date and directly relevant comparable market evidence, ignoring outliers.

Provision of development viability appraisal advice relating to submitted planning applications or pre-application planning enquiries for new development proposals comprising single or mixed used schemes across the full range of uses classes as described in the planning use class order as updated from time to time. Assess the viability of the proposed development and its ability to support a range of national and local policy and other negotiated requirements including, but not limited to:

Affordable housing and/or affordable housing financial contributions;

Education contributions;

Public open space and/or financial contributions; and

Other identified policy requirements with cost factors particular to the form of the proposed development.

Together with detailed financial sensitivity analysis of the appraisals justifying consideration and recommendation of alternative approaches, where a development cannot support full policy contribution.

The key outcome will be a robust analysis of the financial viability of the development and the ability of the development to support a range of cost related policy and other requirements. Successful securing of planning permission and development pipeline supported by a transparent and robustly evidenced assessment of the viability of the development.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 240 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Topographical and GPR Surveys

II.2.2) Additional CPV code(s)

71530000

71351810

II.2.3) Place of performance

NUTS code:

UKE44

Main site or place of performance:

Kirklees

II.2.4) Description of the procurement

Provision of topographical surveys and GPR surveys to be submitted in the format requested by the council in electronic form.

The key outcome shall be the provision of up-to-date CAD based topographic and GPR information to inform the design process.

Key Services

Provision of topographical surveys for a given project in CAD format.

Underground services tracing and plotting / as-built utility surveys, information to be provided electronically in CAD format.

Incorporation of adjacent properties and/or highways/rights of way.

Overlaying with land registry data.

Liaise with other consultants from time to time in a collaborative manner in order to develop scheme and detailed designs.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 700 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Right to Buy Valuations

II.2.2) Additional CPV code(s)

71315200

71530000

70331000

70000000

II.2.3) Place of performance

NUTS code:

UKE44

II.2.4) Description of the procurement

Provision of Professional valuation services in association with the Right to Buy process for all qualifying residential properties owned by the Council.

Disposal of Council residential dwellings that qualify under the Right to Buy Scheme reflecting professional market valuations in accordance with RICS guidelines and codes of practice in order to be able to apply qualifying deductions and dispose under the scheme providing capital receipts to the Council.

The valuation work should be undertaken by a RICS registered professional surveyor experienced in the valuation of residential property.

To visit and inspect every property to undertake the report and not rely upon desk top surveys.

To provide a Valuation Report in accordance with instructions from the Council and in an agreed format in accordance with the code of practice to include - address, description, photograph of property opinion of value, date of inspection and date of valuation.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Asset Valuations

II.2.2) Additional CPV code(s)

70332000

70331000

71315200

71530000

70300000

70000000

70120000

70123100

II.2.3) Place of performance

NUTS code:

UKE44

Main site or place of performance:

Kirklees

II.2.4) Description of the procurement

The Council operates a five year rolling programme for the valuation of its land and property assets, which comprise property, plant and equipment (PPE), surplus and investment assets and a very small amount of social housing. Each year approximately one fifth of the assets will need to be valued and this will comprise a mix of PPE, surplus, investment and social housing properties. In addition, valuations will be required for assets subject to major alteration or impairment and new assets.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 100 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Asset Auctions

II.2.2) Additional CPV code(s)

79957000

79342400

70322000

70122000

70122100

70320000

71315200

71530000

70300000

70000000

70123000

70123100

II.2.3) Place of performance

NUTS code:

UKE44

Main site or place of performance:

Kirklees

II.2.4) Description of the procurement

Provision of Auction/Sales facility for land and properties owned by the Council by a recognised professional company providing a recognised and established commercial auction function.

Disposal of Council land and/or property in a timely and professional manner, maximising capital receipt and/or community benefit.

Undertake land and/or property auction commissions on the range of Council-owned / occupied assets within its portfolio.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 100 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 6

II.2.1) Title

General Property Consultancy Advice

II.2.2) Additional CPV code(s)

70300000

70000000

II.2.3) Place of performance

NUTS code:

UKE44

Main site or place of performance:

Kirklees

II.2.4) Description of the procurement

Provision of a range of professional services to include (but not exhaustive) Land and Property Agency, Estate Management, Valuation, General services relating to all land and property assets owned by the Council or being considered for purchase including residential properties where required and to include provision of Planning /Listed Building Consent advice pertaining to valuation of land and properties.

Professional consultancy provision advice and support in the effective management of the Council’s Land and Property Assets Estate as required from time to time by the Council in order to assist in the professional management of the estate.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 7

II.2.1) Title

Right to Buy Structural Surveys

II.2.2) Additional CPV code(s)

71312000

71315200

71530000

II.2.3) Place of performance

NUTS code:

UKE44

Main site or place of performance:

Kirklees

II.2.4) Description of the procurement

Right to Buy allows most council tenants to buy their council home at a discount. The Council has to comply with the ‘Landlord’s notice of purchase’ conditions under Section 125 of the Housing Act 1985 (HA85). This includes the time frame that the Landlord has to respond when the Council admit a RTB application. Once a RTB application is admitted, the RTB team request a valuation. If the property is a flat or maisonette then the team also request a Structural survey. The consultant shall not be required to provide a valuation of the property and will just be requested to provide the Structural Survey in line with the Specification..

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 8

II.2.1) Title

Structural Investigations to Domestic Properties

II.2.2) Additional CPV code(s)

71312000

71315200

71530000

II.2.3) Place of performance

NUTS code:

UKE44

II.2.4) Description of the procurement

Defect(s) identified on Kirklees Council domestic properties (individual domestic Premises) and structures are reported through to the Structural Engineers Section in Kirklees Council on an ad-hoc basis.

Depending on Kirklees Council in-house availability and resourcing, Consultants on the Framework will be required to organise and undertake structural surveys through Kirklees Council and/or the tenant to assess the level of defect(s), whether the structural stability and integrity of the property has been affected, identify the possible causes of the defects and recommend appropriate remedial works. This will then be reported back to Kirklees Council’s commissioning officer using the survey template below.

Further investigations may be required including opening-up areas, undertaking trial pits and CCTV drainage surveys etc. This will need to be organised, directed and inspected by consultants through either external organisations and/or internal Kirklees Council direct labour services. The works including placing orders will be placed by the relevant Kirklees Council commissioning officer.

The results of the investigations will then be further reported back to the Client including recommending appropriate remedial works. This may take the form of installing monitoring points and/or recommending remedial works.

Consultants may then be required to design and detail any recommended remedial works. There will be a requirement to provide quotes to undertake any designing and detailing work.

The tasks below shall be split into two options as per the cost summary. It is clarified that both cost options may not be completed on every commission.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 128 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 9

II.2.1) Title

Structural Investigations to Boundary Walls

II.2.2) Additional CPV code(s)

71315200

71530000

71312000

II.2.3) Place of performance

NUTS code:

UKE44

Main site or place of performance:

Kirklees

II.2.4) Description of the procurement

Defect(s) identified on boundary walls under Kirklees Council ownership are reported through to the Structural Engineers Section in Kirklees Council on an ad-hoc basis.

Depending on Kirklees Council in-house availability and resourcing, consultants on the frameworks will be required to organise and undertake structural surveys through the appropriate Kirklees Council service to assess the level of defect(s), whether the structural stability and integrity of the wall has been affected, identify the possible causes of the defects and recommend appropriate remedial works. This will then be reported back to Kirklees Council commissioning officer using the survey template below.

Further investigations may be required including opening-up areas of the wall, coring to determine the nature of the wall and retaining element, undertaking site investigations etc. This will need to be organised, directed and inspected by consultants through either external organisations and/or Council officers. The works including placing orders will be placed by the relevant Kirklees Council Framework Manager.

The results of the investigations will then be further reported back to the Client including recommending appropriate remedial works. This may take the form of installing monitoring points and/or recommending remedial works.

Consultants may then be required to design and detail any recommended remedial works.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 120 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 10

II.2.1) Title

Site Investigations

II.2.2) Additional CPV code(s)

71530000

71510000

90715220

71312000

II.2.3) Place of performance

NUTS code:

UKE44

II.2.4) Description of the procurement

In relation to sites that the Council are considering developing/selling, the requirements for the Lot will be to provide the design and the actioning of a site investigation, sampling, and testing, necessary to inform and provide contaminated, geotechnical and mining assessments as well as remediation strategies and foundation solutions based on a package of information supplied by the Council. The final report may form part of a Land Quality Statement for the site to be sold to a third party.

The package of information relating to the site under consideration will include where available statutory undertakers apparatus information, topographical and GPR surveys of the site, in-house historical and information pertaining to the proposed end use of the site.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 11

II.2.1) Title

Measured Building Surveys

II.2.2) Additional CPV code(s)

71315300

71251000

71250000

71355000

71315200

71530000

II.2.3) Place of performance

NUTS code:

UKE44

Main site or place of performance:

Kirklees

II.2.4) Description of the procurement

Undertake full or partial measured survey commissions on the range of Council-owned / occupied assets within its portfolio; including, but not necessarily limited to:

Whole site surveys; including identification of all boundaries and boundary treatments

Individual asset surveys; including identification of all room nomenclature and usage

Verification of dimensional information provided from existing records (within CAD drawings, condition surveys, disability access audits and so forth) to update records and confirm accuracy of information provided

Updating existing Fire and Asbestos plans; including but not necessarily limited to placing blocks, hatching, keys and symbols on plans, populating editable text attributes and minor plan and format changes

For each measured survey, submit a completed report and fully updated CAD and PDF format plan(s) and elevation(s).

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 40 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 12

II.2.1) Title

Energy Surveys and Audits

II.2.2) Additional CPV code(s)

71315200

71314300

71530000

II.2.3) Place of performance

NUTS code:

UKE44

Main site or place of performance:

Kirklees

II.2.4) Description of the procurement

Provision of Display Energy Certificates and accompanying Advisory Reports, production of new Advisory Reports and provision of Energy Performance Certificates

The key outcomes shall be the production of accurate Display Energy Certificates which inform on the individual asset’s energy performance and management and comply with current legislation; production of Advisory Reports that can be used by Business and Asset Managers to identify areas for improvement in the individual asset’s energy performance; and production of accurate Energy Performance Certificates which inform on the individual asset’s energy performance

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 13

II.2.1) Title

CCTV Drainage Surveys

II.2.2) Additional CPV code(s)

71321300

71311000

71315200

71530000

71800000

90490000

II.2.3) Place of performance

NUTS code:

UKE44

II.2.4) Description of the procurement

Obtain the necessary approvals to undertake and provide results of CCTV drainage surveys in AutoCAD format with supporting condition report and video(s)

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 120 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 14

II.2.1) Title

Fire Risk Assessments

II.2.2) Additional CPV code(s)

71530000

71315210

71317210

71313410

90711100

71315300

II.2.3) Place of performance

NUTS code:

UKE44

Main site or place of performance:

Kirklees

II.2.4) Description of the procurement

Undertake Fire Risk Assessment commissions on the range of Council-owned / occupied Sites/Locations/assets within its portfolio; including, but not necessarily limited to the carrying out and/or updating of existing Fire Risk Assessment surveys

For each Fire Risk Assessment survey, submit a completed report, fully updated CAD plan(s) and digital photographs of all pertinent defects and risks, labelled to include reference, location and nature of defect.

Undertake visual inspections of premises and including work at high level, in tanks rooms, ceiling voids and ducts (where accessible) but excluding extensive dismantling and testing. Submit and receive prior approval of method statements connected with any work required at high level or in confined spaces.

Liaise with the Council and its staff, service users, customers, tenants, clients and stakeholders to make arrangements to conduct surveys and carry out inspections required to obtain information to produce accurate Fire Risk Assessment surveys.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

In accordance with:

(i) Article 57 to 60 of Directive 2014/24/EU of the European Parliament and of the European Council; and

(ii) Regulations 57 to 60 of the Public Contracts 2015 (SI 2015/102) (the ‘Regulations’),which require or permit the contracting authority not to select or to treat as ineligible, economic operators,the contracting authority reserves the right to exclude any economic operator whom they deem to not satisfy any criteria outlined within the scoring matrices contained within the standard selection questionnaire(‘SQ’) within the tenderer submission document (i.e. Folder 2), which is available to download at: https://www.yortender.co.uk/procontract/supplier.nsf or is available at the address set out in sections I.1) and I.3) of this notice above.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Finance — See Section 4 of the SQ (available to download at: https://www.yortender.co.uk/procontract/supplier.nsf).

Economic operators must submit either:

(a) copy of the audited accounts for the most recent two (2) years if requested. If it cannot, then it must provide either;

(b) a statement of the turnover, profit and loss account/ income statement, balance sheet/statement of financial position and statement of cash flow for the most recent year of trading for this organisation;

(c) a statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position; or

(d) alternative means of demonstrating financial status if any of the above are not available (e.g. forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status).

Economic operators must also confirm whether or not they are part of a wider group (e.g. a subsidiary of a holding/parent company), and if so must provide confirmation of:

(a) the name of the organisation;

(b) the relationship to the economic operator completing the SQ; the organisation’s company accounts (if available) and confirmation on whether or not this organisation would be willing to provide a guarantee if necessary, and if not would the economic operator be able to obtain a guarantee elsewhere (e.g. from a bank).

Insurance — see section 8.1 of the SQ (available to download at: https://www.yortender.co.uk/procontract/supplier.nsf).

Economic operators are asked to self-certify whether they already have or can commit to obtain, prior to the commencement date of the contract, the levels of insurance cover indicated below:

(a) employer’s (compulsory) liability insurance GBP 10 000 000 (in relation to any one claim or series of claims);

(b) public liability insurance GBP 10 000 000 (in relation to any one claim or series of claims); and

(d) professional indemnity/negligence insurance GBP 1 000 000 (in relation to any one claim or series of claims).

Minimum level(s) of standards required:

Finance

See section 4 of the selection questionnaire (available to download at: https://www.yortender.co.uk/procontract/supplier.nsf).

The rationale applied will be economic operators being able to demonstrate an annual turnover of at least two (2) times the estimated annual value of each applicable lot (this requirement is only applicable to lots 1, 3, 7, 8, 9, 12 and 14) as outlined within the tender documents. This will be a cumulative value for applicants applying for multiple lots. Failure by an economic operator to supply either a copy of the audited accounts for the most recent two (2) years or any one of the document listed in (a) – (c) in section 4.1 of the SQ may also result in exclusion. Further, any answers which leads the contracting authority, acting reasonably, to conclude (considering the risk that the relevant answer suggests about the economic operator’s ability to properly perform the contract) that it would be inappropriate to select the economic operator on this occasion may result in exclusion. In addition, if an economic operator indicates in section 5 of the SQ that its parent or holding company is prepared to guarantee the performance of the economic operator’s company, the information provided in response to sections 5.1 to 5.3 will be used in the financial assessment of the economic operator.

Insurance – see 8.1 of the SQ (available to download at: https://www.yortender.co.uk/procontract/supplier.nsf).

Failure to indicate ‘Yes’ to any of the required insurances stated in section 8.1 will result in exclusion.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Relevant experience — economic operators are asked to provide examples of relevant experience for each lot they are applying against in accordance with the requirements set out within section 6 of the SQ (available to download at: https://www.yortender.co.uk/procontract/supplier.nsf).

Minimum level(s) of standards required:

Relevant experience — see section 6 of the SQ (available to download at: https://www.yortender.co.uk/procontract/supplier.nsf).

Pass — the candidate has provided either:

(a) At least one example of a previous contract that meets the minimum requirements set out in section 6 and demonstrates to the reasonable satisfaction of the contracting authority that the economic operator possesses the relevant general technical expertise and professional experience to be entrusted with a specific contract from the relevant lot of the framework.

Or

(b) A satisfactory reason as to why the economic operator is unable to provide any examples of previous contracts that are relevant to the contracting authority’s requirements under the contract and that meets the minimum requirements set out in section 6.3 of the SQ.

However, economic operators are asked to note that:

(c) If economic operators need to use more than one example to demonstrate that they possess the relevant general technical expertise and professional experience, they may do so up to a maximum of three (3) examples.

(d) The contracting authority reserves the right to confirm the accuracy of any information provided in response to section 6 of the SQ with any named customer contact(s). Any replies from any named customer contact(s)which lead the contracting authority, acting reasonably, to doubt any significant representations made in the economic operator’s responses to section 6 may result in exclusion.

Fail — the economic operator:

(a) Has failed to provide any examples of any previous contracts in response to section 6 of the SQ.

And

(b) Has failed to provide a satisfactory reason as to why they were unable to provide any examples.

(c) The examples given in response to section 6 of the SQ do not demonstrate to the reasonable satisfaction of the contracting authority that the economic operator possesses the relevant general technical expertise and professional experience to be entrusted with a specific contract from the relevant lot of the framework.

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 06/08/2020

Local time: 13:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 06/08/2020

Local time: 13:01

Place:

The Council of the Borough of Kirklees, Civic Centre III, Market Street, Huddersfield HD1 2EY.

Information about authorised persons and opening procedure:

At least one (1) representative from finance management, risk performance and IT and one (1) Corporate Procurement Officer will open and record the electronic quotations received by the appointed time at the same time.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The contracting authority considers that this framework agreement may be suitable for economic operators that are small or medium enterprises (‘SMEs’). However, any selection of economic operators will be based solely on the criteria set out for the procurement, and the framework agreement will be awarded to the most economically advantageous tenders on the basis of most economically advantageous tender.

The procurement documentation can be found at: https://www.YORtender.co.uk/procontract/supplier.nsf

VI.4) Procedures for review

VI.4.1) Review body

High Court of England and Wales

N/A

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The contracting authority will incorporate a minimum ten (10) calendar day standstill period at the point that information on the conclusion of the contract is communicated to the economic operator(s). This period allows any unsuccessful economic operator (s) to seek further debriefing from the contracting authority before the conclusion of the contract. Such additional information should be requested from the address at I.1) of this notice. If an appeal regarding the conclusion of the contract has not been successfully resolved, then the Public Contracts Regulations 2015(SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be stated within thirty (30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had risen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the contract has not been concluded, the Court may order the setting aside of the award decision order the contracting authority to amend any document and may award damages. If however the contract has been concluded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be ineffective.

VI.5) Date of dispatch of this notice

03/07/2020

Current Notes