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Notice Summary

Title:
United Kingdom-Northallerton: Framework Agreement for the Provision of Employee Benefits including Recognition and Discounts
Document Ref:
300436-2020
Document Type:
Contract Notice - Open Procedure
Published By:
North Yorkshire County Council
Date Published:
26 June 2020
Deadline Date:
23 July 2020
Document Source:
Framework/DPS:
Yes
Alert Profile:
Labels:

Notice Abstract

The authority wishes to award a framework agreement for the provision of employee benefits including recognition and discounts with salary sacrifice schemes (everybody benefits). The contract shall commence 1 December 2020 and shall be for a period of 3 years with an option to extend for a further period of up to 12 months. The potential maximum value permitted via this framework is GBP 50 000 000, this is to account for use by the authority and other customers. The authority intends to appoint a maximum of 1 (one) supplier per lot.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

North Yorkshire County Council

North Yorkshire County Council, County Hall

Northallerton

DL7 8AD

UK

Contact person: Miss Katie Longstaff

Telephone: +44 1609533450

E-mail: procurement@northyorks.gov.uk

NUTS: UK

Internet address(es)

Main address: http://www.northyorks.gov.uk/

Address of the buyer profile: http://www.northyorks.gov.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.yortender.co.uk/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.yortender.co.uk/


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Framework Agreement for the Provision of Employee Benefits including Recognition and Discounts with Salary Sacrifice Schemes (Everybody Benefits)

Reference number: DN483368

II.1.2) Main CPV code

98000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The authority wishes to award a framework agreement for the provision of employee benefits including recognition and discounts with salary sacrifice schemes (everybody benefits). The contract shall commence 1 December 2020 and shall be for a period of 3 years with an option to extend for a further period of up to 12 months. The potential maximum value permitted via this framework is GBP 50 000 000, this is to account for use by the authority and other customers. The authority intends to appoint a maximum of 1 (one) supplier per lot.

II.1.5) Estimated total value

Value excluding VAT: 50 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Provision of a Voluntary Benefits Website for Employee Discounts

II.2.2) Additional CPV code(s)

72000000

98000000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

Lot 1 is the provision of a voluntary benefits website for employee discounts. The supplier shall provide an innovative voluntary benefits website which delivers a wide range of offerings for discounted goods and services from both nationally and locally sourced suppliers.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical requirements / Weighting: 10

Quality criterion: Scheme Management / Weighting: 5

Quality criterion: Customisation / Weighting: 3

Quality criterion: Customers of Varying Sizes / Weighting: 3

Quality criterion: Product / Service Development / Weighting: 3

Quality criterion: Implementation / Weighting: 5

Quality criterion: Key Performance Indicators / Weighting: 2

Quality criterion: Scheme Participation / Weighting: 2

Quality criterion: Accessibility / Weighting: 7

Quality criterion: Range of Offers and Discounts / Weighting: 10

Quality criterion: Supplier Presentation / Weighting: 10

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

3-year initial term, followed by an opportunity to extend for up to 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Provision of a Green Car Salary Sacrifice Service

II.2.2) Additional CPV code(s)

34100000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

Lot 2 is the provision of a green car salary sacrifice service. The supplier shall provide the customer access to fuel efficient and low emission vehicles accessing discounted rates via a web based system, assisting in reducing the environmental impact of business travel and commuting.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical requirements / Weighting: 10

Quality criterion: Scheme Management / Weighting: 5

Quality criterion: Customisation / Weighting: 3

Quality criterion: Customers of Varying Sizes / Weighting: 3

Quality criterion: Product / Service Development / Weighting: 3

Quality criterion: Implementation / Weighting: 5

Quality criterion: Key Performance Indicators / Weighting: 2

Quality criterion: Scheme Participation / Weighting: 2

Quality criterion: Accessibility / Weighting: 7

Quality criterion: Range of Vehicles and Sustainability / Weighting: 5

Quality criterion: Insurance, Maintenance, Recovery and Disposal / Weighting: 3

Quality criterion: Delivery and Collection of Vehicles / Weighting: 2

Quality criterion: Supplier Presentation / Weighting: 10

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

3-year initial term, followed by an opportunity to extend for up to 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Provision of a Cycle to Work Salary Sacrifice Service

II.2.2) Additional CPV code(s)

34430000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

Lot 3 is the provision of a cycle to work salary sacrifice service. The supplier shall enable the customer’s employees the ability to order a new bicycle and accessories, via a web based system.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical requirements / Weighting: 10

Quality criterion: Scheme Management / Weighting: 5

Quality criterion: Customisation / Weighting: 3

Quality criterion: Customers of Varying Sizes / Weighting: 3

Quality criterion: Product / Service Development / Weighting: 3

Quality criterion: Implementation / Weighting: 5

Quality criterion: Key Performance Indicators / Weighting: 2

Quality criterion: Scheme Participation / Weighting: 2

Quality criterion: Accessibility / Weighting: 7

Quality criterion: Range of Retailers / Weighting: 10

Quality criterion: Employee Journey / Weighting: 10

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

3-year initial term, followed by an opportunity to extend for up to 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Provision of a Home Technology Salary Deduction Service

II.2.2) Additional CPV code(s)

30000000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

Lot 4 is the provision of a home technology salary deduction service. The supplier shall enable the customer’s employees the ability to order new home technology, including items that have a positive impact on the environment and help to reduce carbon emissions, via a web based system.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical Requirements / Weighting: 10

Quality criterion: Scheme Management / Weighting: 5

Quality criterion: Customisation / Weighting: 3

Quality criterion: Customers of Varying Sizes / Weighting: 3

Quality criterion: Product / Service Development / Weighting: 3

Quality criterion: Implementation / Weighting: 5

Quality criterion: Key Performance Indicators / Weighting: 2

Quality criterion: Scheme Participation / Weighting: 2

Quality criterion: Accessibility / Weighting: 7

Quality criterion: Range of Products and Manufacturers / Weighting: 10

Quality criterion: Quality, Safety and Service Standards / Weighting: 4

Quality criterion: Employee Journey / Weighting: 6

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

3 year initial term, followed by an opportunity to extend for up to 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Provision of a Childcare Voucher Salary Sacrifice Service

II.2.2) Additional CPV code(s)

98000000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

Lot 5 is the provision of a childcare voucher salary sacrifice service. The supplier shall enable customers the ability for existing members of a childcare voucher scheme to order childcare vouchers online, which are deductible under salary sacrifice rules and payable to a registered childcare provider on a monthly basis. This shall be facilitated via a web based system.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical requirements / Weighting: 10

Quality criterion: Scheme management / Weighting: 5

Quality criterion: Customisation / Weighting: 3

Quality criterion: Customers of varying sizes / Weighting: 3

Quality criterion: Product/service development / Weighting: 3

Quality criterion: Implementation / Weighting: 5

Quality criterion: Key performance indicators / Weighting: 2

Quality criterion: Scheme participation / Weighting: 2

Quality criterion: Accessibility / Weighting: 7

Price / Weighting:  60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

3-year initial term, followed by an opportunity to extend for up to 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 6

II.2.1) Title

Provision of a Health Care Cash Plan Scheme

II.2.2) Additional CPV code(s)

66512200

85100000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

Lot 6 is the provision of a health care cash plan scheme. The supplier shall enable the customer’s employees the ability to order health cash plans, both online and offline via a web based system.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical requirements / Weighting: 10

Quality criterion: Scheme Management / Weighting: 5

Quality criterion: Customisation / Weighting: 3

Quality criterion: Customers of Varying Sizes / Weighting: 3

Quality criterion: Product / Service Development / Weighting: 3

Quality criterion: Implementation / Weighting: 5

Quality criterion: Key Performance Indicators / Weighting: 2

Quality criterion: Scheme Participation / Weighting: 2

Quality criterion: Accessibility / Weighting: 7

Quality criterion: Range of Services and Plans / Weighting: 11

Quality criterion: Application Process / Weighting: 9

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

3-year initial term, followed by an opportunity to extend for up to 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 7

II.2.1) Title

Provision of a Recognition Scheme

II.2.2) Additional CPV code(s)

98000000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

Lot 7 is the provision of a recognition scheme.This provision will reflect each customer’s requirements, promoting core values to support employee engagement requirements, culture and innovation. The scheme shall recognise and celebrate employee contributions.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical requirements / Weighting: 10

Quality criterion: Scheme Management / Weighting: 5

Quality criterion: Customisation / Weighting: 3

Quality criterion: Customers of Varying Sizes / Weighting: 3

Quality criterion: Product / Service Development / Weighting: 3

Quality criterion: Implementation / Weighting: 5

Quality criterion: Key Performance Indicators / Weighting: 2

Quality criterion: Scheme Participation / Weighting: 2

Quality criterion: Accessibility / Weighting: 7

Quality criterion: Description of the Scheme / Weighting: 10

Quality criterion: Application of Mission, Vision and Values / Weighting: 4

Quality criterion: Communication Tools / Weighting: 6

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

3-year initial term, followed by an opportunity to extend for up to 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 8

II.2.1) Title

Provision of a Financial Wellbeing Scheme

II.2.2) Additional CPV code(s)

66000000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

Lot 8 is the provision of a financial wellbeing scheme. The supplier shall provide a scheme to enable, and assist, Employees in financial difficulty, via a web based system. Employees shall have the ability to access financial wellbeing information and education, including the ability to access fair loan facilities to save on interest costs.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical requirements / Weighting: 10

Quality criterion: Scheme Management / Weighting: 5

Quality criterion: Customisation / Weighting: 3

Quality criterion: Customers of Varying Sizes / Weighting: 3

Quality criterion: Product / Service Development / Weighting: 3

Quality criterion: Implementation / Weighting: 5

Quality criterion: Key Performance Indicators / Weighting: 2

Quality criterion: Scheme Participation / Weighting: 2

Quality criterion: Accessibility / Weighting: 7

Quality criterion: Scheme Administration Process / Weighting: 8

Quality criterion: Application Workflow / Weighting: 8

Quality criterion: Alternative Products / Weighting: 4

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

3-year initial term, followed by an opportunity to extend for up to 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 8

Justification for any framework agreement duration exceeding 4 years:

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 23/07/2020

Local time: 11:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 23/07/2020

Local time: 11:00

Place:

Procurement and Contract Management, North Yorkshire County Council, County Hall, Northallerton, DL7 8AD.

Information about authorised persons and opening procedure:

An independent member of the procurement and contract management section will verify the tenders through our e-tendering system (YORtender).

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The value provided in Section II.1.5) is only an estimate. The authority cannot guarantee to suppliers any business through this framework agreement.

To access the tender documents you must register your organisation details on the YORtender (ProContract) system at https://procontract.due-north.com/Login/ by creating a username, password and company profile.

To view details of this opportunity click on the find opportunities icon within the opportunities section. Select North Yorkshire County Council from the organisations drop down in the filter section and click Update. The Opportunity should then be displayed on the page. Alternatively use the Find Opportunities icon and

• change the All Data drop down to Reference Number in the search drop down;

• enter the contract ID: DN483368;

• click Go, and the details of this contract should be displayed.

Once you have selected the Opportunity by clicking on the project title, you will need to express your interest by clicking the Register Interest in this Opportunity button. This will then allow you to download any documentation required, complete and upload the documents to the system. This must be done in advance of the deadline date.

If you require further information, guidance or support using YORtender (ProContract) please visit the supplier help centre: https://supplierhelp.due-north.com/ If you have specific system issues please log a support call using the following link:

http://proactis.kayako.com/procontractv3/Core/Default/Index

Alternatively you can log your call by emailing ProContractSuppliers@proactis.com. For critical and time-sensitive issues (requiring resolution within 60 minutes) please call 0330 005 0352.

OJEU Framework Permissible Users

Local authority councils: county, unitary, district, borough, and metropolitan councils (parish and community councils are also permissible users)

England Scotland and Wales Local Councils — https://www.gov.uk/find-local-council

Northern Ireland Local Councils — https://www.nidirect.gov.uk/contacts/local-councils-in-northern-ireland

Educational establishments: nursery school, primary school, middle or high School, secondary school, academy,special school, pupil referral unit, further education college, university.

Schools in England https://www.gov.uk/government/publications/schools-in-england

Schools in Wales http://gov.wales/statistics-and-research/address-list-of-schools/?lang=en

Educational Establishments in England and Wales http://www.education.gov.uk/edubase/search.xhtml?clear=true

Schools in Scotland https://education.gov.scot/parentzone

Educational Establishments in Scotland http://www.gov.scot/Topics/Statistics/ScotXed/SchoolEducation/SchoolEstablishments

Schools and Educational Establishments in Northern Ireland https://www.education-ni.gov.uk/services/schools-plus

England Scotland and Wales Higher Education https://www.gov.uk/check-a-university-is-officially-recognised/overview

Northern Ireland Higher Education https://www.nidirect.gov.uk/articles/universities-and-colleges-northern-ireland

Education Trusts http://www.education.gov.uk/edubase/groups/search.xhtml?page=1

Police, fire and rescue, maritime and coastguard agency emergency services:

UK Police Forces https://www.police.uk/forces/

England Fire and Rescue Services http://www.fire.org.uk/fire-brigades.html

Scotland Fire and Rescue Services http://www.firescotland.gov.uk/your-area.aspx

Wales Fire and Rescue Services http://gov.wales/topics/people-and-communities/communities/safety/fire/localservices/?lang=en

Northern Ireland Fire and Rescue Services https://www.nifrs.org/areas-districts/

UK Maritime and Coastguard Agency https://www.gov.uk/government/organisations/maritime-and-coastguard-agency/about/access-and-opening

NHS bodies, the HSC (Northern Ireland) and ambulance services:

England NHS http://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx

Scotland NHS http://www.scot.nhs.uk/organisations/

Wales NHS http://www.wales.nhs.uk/nhswalesaboutus/structure

Northern Ireland HSC http://online.hscni.net/hospitals/health-and-social-care-trusts/

England Ambulance Service http://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx

Scotland Ambulance Service http://www.scottishambulance.com/footer/contactus.aspx

Wales Ambulance Service http://www.was-tr.wales.nhs.uk/Default.aspx?pageId=62&lan=en

Northern Ireland Ambulance Service http://www.nias.hscni.net/contact-us-2/contact-details/

Central government departments and their agencies:

England / UK Central Government https://www.gov.uk/government/organisations

Scotland Government https://beta.gov.scot/about/how-government-is-run/directorates/

Wales Government http://gov.wales/about/?lang=en

Northern Ireland Government https://www.northernireland.gov.uk/topics/your-executive/government-departments

Registered charities:

England and Wales Registered Charities http://apps.charitycommission.gov.uk/showcharity/registerofcharities/RegisterHomePage.aspx

Scotland Registered Charities http://www.oscr.org.uk/charities

Northern Ireland Registered Charities http://www.charitycommissionni.org.uk/charity-search/

VI.4) Procedures for review

VI.4.1) Review body

High Court of England and Wales

Strand, City of Westminster

London

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

North Yorkshire County Council shall in accordance with the Public Contracts (Amendment) Regulations 2015, incorporate a minimum 10 day standstill period commencing at the point that information on the intention to award the contract is sent to tenderers.

The Council shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision, and shall do so by notice in writing by the most rapid means of communication practicable.

Should additional information be required, please contact the person cited in paragraph I.1) of this form. If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations 2015 (SI 2015 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England and Wales).

Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the 10 day standstill period, if no further debriefing has been requested, the Court may only award damages once the contract has been entered into.’

VI.5) Date of dispatch of this notice

23/06/2020

Current Notes