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Notice Summary

Title:
United Kingdom-Bristol: Procurement of Headsets and Associated Spares
Document Ref:
285214-2020
Document Type:
Contract Notice - Restricted Procedure
Published By:
Ministry of Defence, Air Support, C17 Command Support and Airborne Equipment Pro
Date Published:
18 June 2020
Deadline Date:
22 July 2020
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

MOD's Defence Equipment and Support (DE&S) is notifying the market of a potential forthcoming procurement of 250 David Clark One-XH Headsets for use on the C17 Aircraft, and an enabling facility to purchase further headsets and associated spares over a 3-year period. The headsets must comply with the attached specification at schedule 9, and spares are to be provided in accordance with the attached terms and conditions and Annex B to the contract. The contractor will be responsible for delivery of these Headsets to RAF Brize Norton and they must be supplied with a minimum warranty of 5 years to cover manufacturing failures. The requirement falls under Public Contracts Regulations (PCR) 2015 and so all ITT and PQQ Documentation will be published simultaneously. The Cyber risk level of this requirement is N/A as defined in Def Stan 05-138.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Ministry of Defence, Air Support, C17 Command Support and Airborne Equipment Project Team (CSAE PT)

Walnut 2b, NH1, MOD Abbey Wood

Bristol

BS34 8JH

UK

Contact person: Miss Samantha Wall

Telephone: +44 3067981949

E-mail: Samantha.wall444@mod.gov.uk

NUTS: UKJ14

Internet address(es)

Main address: https://www.contracts.mod.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.contracts.mod.uk/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5) Main activity

Defence

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Procurement of Headsets and Associated Spares

Reference number: C17CSAE/700721368

II.1.2) Main CPV code

34741000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

MOD's Defence Equipment and Support (DE&S) is notifying the market of a potential forthcoming procurement of 250 David Clark One-XH Headsets for use on the C17 Aircraft, and an enabling facility to purchase further headsets and associated spares over a 3-year period. The headsets must comply with the attached specification at schedule 9, and spares are to be provided in accordance with the attached terms and conditions and Annex B to the contract. The contractor will be responsible for delivery of these Headsets to RAF Brize Norton and they must be supplied with a minimum warranty of 5 years to cover manufacturing failures. The requirement falls under Public Contracts Regulations (PCR) 2015 and so all ITT and PQQ Documentation will be published simultaneously. The Cyber risk level of this requirement is N/A as defined in Def Stan 05-138.

II.1.5) Estimated total value

Value excluding VAT: 420 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKJ14

Main site or place of performance:

Oxfordshire.

II.2.4) Description of the procurement

MOD's Defence Equipment and Support (DE&S) is notifying the market of a potential forthcoming procurement of 250 David Clark One-XH Headsets for use on the C17 Aircraft, and an enabling facility to purchase further headsets and associated spares over a 3-year period. The headsets must comply with the attached specification at schedule 9, and spares are to be provided in accordance with the attached terms and conditions and Annex B to the contract. The contractor will be responsible for delivery of these Headsets to RAF Brize Norton and they must be supplied with a minimum warranty of 5 years to cover manufacturing failures. The requirement falls under Public Contracts Regulations (PCR) 2015 and so all ITT and PQQ documentation will be published simultaneously. The Cyber risk level of this requirement is N/A as defined in Def Stan 05-138.

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on https://www.contracts.mod.uk/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your response manager and add the following access code: 5UC958PA7T. Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is 22 July 2020 10.00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ's) or the User Guides or contact the MOD DCO Helpdesk by emailing - support@contracts.mod.uk or call 0800 282 324.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 420 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6

Objective criteria for choosing the limited number of candidates:

See PQQ selection criteria in attached documentation.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The attached PQQ supplier selection criteria explains the down-selection process and criteria for the associated pre-qualification questionnaire. Ref 5UC958PA7T.

The attached Annex B to the ITT explains the tender evaluation process and criteria and should be read in conjunction with the DEFFORM 47.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Selection criteria as stated in the procurement documents.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 22/07/2020

Local time: 10:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 29/07/2020

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and http://www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your response manager and add the following access code: 5UC958PA7T.

Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the access code via DCO as the opening and closing date is visible within the opportunity.

Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ's) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.

Go reference: GO-2020616-DCB-16739475

VI.4) Procedures for review

VI.4.1) Review body

Ministry of Defence, Air Support, C17 Command Support and Airborne Equipment Project Team (CSAE PT)

Walnut 2b, NH1, MOD Abbey Wood

Bristol

BS34 8JH

UK

Telephone: +44 3067981949

E-mail: Samantha.wall444@mod.gov.uk

Internet address(es)

URL: https://www.contracts.mod.uk/

VI.4.2) Body responsible for mediation procedures

Ministry of Defence, Air Support, C17 Command Support and Airborne Equipment Project Team (CSAE PT)

Bristol

BS34 8JH

UK

Telephone: +44 3067981949

E-mail: Samantha.wall444@mod.gov.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

PQQ submissions are to be received by the authority no later than 10 a.m. on 22 July 2020

Invitation to tender submitted to successful tenderers by 10 a.m. on 29 July 2020

Tenders to be received by the authority no later than 10 a.m. on 1 September 2020

Tender evaluation process to be performed between 7 September 2020 and 9 September 2020

Award decision to be made by 10 a.m. on 16 September 2020

VI.4.4) Service from which information about the review procedure may be obtained

Ministry of Defence, Air Support, C17 Command Support and Airborne Equipment Project Team (CSAE PT)

Walnut 2b, NH1, MOD Abbey Wood

Bristol

BS34 8JH

UK

Telephone: +44 3067981949

E-mail: Samantha.wall444@mod.gov.uk

VI.5) Date of dispatch of this notice

16/06/2020

Current Notes