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Notice Summary

Title:
United Kingdom-London: Medical software package
Document Ref:
277934-2020
Document Type:
Contract Notice - Open Procedure
Published By:
NHS Supply Chain Operated by DHL Supply Chain Ltd acting as agent of Supply Chai
Date Published:
15 June 2020
Deadline Date:
27 July 2020
Document Source:
Framework/DPS:
Yes
Alert Profile:
Labels:

Notice Abstract

NHS Supply Chain seeks to establish a non-exclusive framework agreement for supply to the NHS Supply Chain customer base via the Direct Route. NHS Supply Chain intends to launch a national framework agreement for the provision of medical IT software solutions for example departmental IT solutions such as radiology, pathology, cardiology, endoscopy, mammography, electronic patient records and sharing solutions, within an NHS hospital, NHS community and/or social care environment. Also included is the provision of medical IT hardware. This includes but is not limited to servers, monitors and workstations. More details can be found within Appendix 3 framework agreement specification.It is anticipated that in the first 24 months of the framework agreement the value of purchases will be circa GBP 282 717 625.93 however this is approximate only. The figures for the total estimated value are based on that initial expenditure and include a forecast for growth.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

NHS Supply Chain Operated by DHL Supply Chain Ltd acting as agent of Supply Chain Coordination Ltd (SCCL)

c/o Skipton House, 80 London Road

London

SE1 6LH

UK

Contact person: Colette Clegg

Telephone: +44 1133854871

E-mail: colette.clegg@supplychain.nhs.uk

Fax: +44 1924328744

NUTS: UKI4

Internet address(es)

Main address: https://www.gov.uk/government/organisations/department-of-health

Address of the buyer profile: https://www.gov.uk/government/organisations/department-of-health/about/procurement

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://procurement.supplychain.nhs.uk/ISS/


Additional information can be obtained from another address:

DHL Supply Chain Ltd

Foxbridge Way

Normanton

WF6 1TL

UK

Contact person: Colette Clegg

Telephone: +44 1133854871

E-mail: colette.clegg@supplychain.nhs.uk

Fax: +44 1924328744

NUTS: UKE4

Internet address(es)

Main address: https://www.gov.uk/government/organisations/department-of-health

Address of the buyer profile: https://www.gov.uk/government/organisations/department-of-health/about/procurement

Tenders or requests to participate must be sent electronically to:

http://procurement.supplychain.nhs.uk/ISS/


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

http://procurement.supplychain.nhs.uk/ISS/


I.4) Type of the contracting authority

National or federal agency/office

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Medical IT

II.1.2) Main CPV code

48180000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

NHS Supply Chain seeks to establish a non-exclusive framework agreement for supply to the NHS Supply Chain customer base via the Direct Route. NHS Supply Chain intends to launch a national framework agreement for the provision of medical IT software solutions for example departmental IT solutions such as radiology, pathology, cardiology, endoscopy, mammography, electronic patient records and sharing solutions, within an NHS hospital, NHS community and/or social care environment. Also included is the provision of medical IT hardware. This includes but is not limited to servers, monitors and workstations. More details can be found within Appendix 3 framework agreement specification.

It is anticipated that in the first 24 months of the framework agreement the value of purchases will be circa GBP 282 717 625.93 however this is approximate only. The figures for the total estimated value are based on that initial expenditure and include a forecast for growth.

II.1.5) Estimated total value

Value excluding VAT: 591 323 781.31 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum 2 lots

II.2) Description

Lot No: 1

II.2.1) Title

Medical IT Software Solutions

II.2.2) Additional CPV code(s)

33197000

48100000

48170000

48200000

48211000

48220000

48300000

48310000

48311000

48600000

48311100

48613000

48314000

48700000

48320000

48780000

48330000

48783000

48400000

48800000

48422000

48810000

48482000

72224000

72212170

72212482

72227000

72212512

72230000

72212517

72246000

72212783

72250000

72212900

72252000

72212931

72260000

72212932

72262000

72212983

72266000

72220000

72268000

72221000

72300000

48814000

48500000

48814100

48512000

48814200

72212180

48517000

48814400

72212211

48900000

72212220

48931000

72212300

48983000

72212311

72000000

72212314

72100000

72212325

72200000

72212330

72211000

72212422

72212100

72212430

II.2.3) Place of performance

NUTS code:

UK

Main site or place of performance:

Various locations in the UK.

II.2.4) Description of the procurement

This lot is for software solutions that are created for a medical environment, including:

• advanced visualisation software,

• A&E department information system,

• cardiovascular information systems (CVIS),

• dermatology departmental information system,

• endoscopy departmental information system,

• genetics departmental information system,

• ICU department information system,

• maternity department information systems,

• mortuary department information systems,

• neurology departmental information system,

• pharmacy departmental information system,

• RIS (Radiology Information System),

• theatres department information system,

• wards departmental information system,

• artificial intelligence,

• Cath labs image management,

• ECG image management,

• electrophysiology image management,

• haemodynamic image management,

• dental image management,

• endoscopy image management,

• medical photography visible light image management,

• neuro radiology image management solution,

• nuclear medicine image management,

• ophthalmology image management,

• ultrasound image management,

• cardiology PACS (Picture Archiving and Communication System),

• PACS — (Picture Archiving and Communications System),

• CAD software — computer aided detection,

• dose monitoring,

• EDM — Electronic document management,

• ePrescribing — Electronic prescription software,

• interoperability system (sharing solution),

• order comms software,

• LIMS — Laboratory information management system,

• VNA — Vendor neutral archiving,

• multi-disciplinary team meeting solutions,

• research solutions.

It is anticipated that in the initial term of 24 months of the framework agreement the value of purchases will be in the region of GBP 278 717 625.93 however this is approximate only. The figures for the total estimated value are based on that initial expenditure and include a forecast for growth.

NHS Supply Chain anticipates appointing all applicants who meet the minimum requirements which are set out in these tender documents and whose total score meets or exceeds a hurdle of at least 60 % at tender evaluation stage to this lot of the framework agreement.

II.2.5) Award criteria

Criteria below:

Quality criterion: Support / Weighting: 45

Quality criterion: Training / Weighting: 40

Quality criterion: Innovation / Weighting: 5

Price / Weighting:  10

II.2.6) Estimated value

Value excluding VAT: 583 323 781.31 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: Yes

Description of options:

The framework agreement will have an initial term of 24 months with an option to extend incrementally for up to a total period of 48 months.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

This lot is for software solutions that are created for a medical environment.

Lot No: 2

II.2.1) Title

Medical IT Complimentary Hardware

II.2.2) Additional CPV code(s)

33197000

II.2.3) Place of performance

NUTS code:

UK

Main site or place of performance:

Various locations in the UK.

II.2.4) Description of the procurement

This lot is for hardware that is to be used in conjunction with any software solution used in a medical environment, including

• monitors,

• workstations,

• servers.

It is anticipated that in the initial term of 24 months of the framework agreement the value of purchases will be in the region of GBP 4 000 000.00 however this is approximate only. The figures for the total estimated value are based on that initial expenditure and include a forecast for growth.

NHS Supply Chain anticipates appointing all applicants who meet the minimum requirements which are set out in these tender documents and whose total score meets or exceeds a hurdle of at least 50 % at tender evaluation stage to this lot of the framework agreement.

II.2.5) Award criteria

Criteria below:

Quality criterion: Supply / Weighting: 17

Quality criterion: Support / Weighting: 18

Quality criterion: Training / Weighting: 5

Quality criterion: Warranty and repairs / Weighting: 20

Price / Weighting:  40

II.2.6) Estimated value

Value excluding VAT: 8 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: Yes

Description of options:

The framework agreement will have an initial term of 24 months with an option to extend incrementally for up to a total period of 48 months.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

This lot is for hardware that is to be used in conjunction with any software solution used in a medical environment.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Applicants should refer to each II.2.4) of this contract notice for further details in respect of appointment to the individual lots across the framework agreement.

Applicants may bid for one or both lots and applicants should refer to the invitation to tender for more information in respect of this.

The term of contracts formed under the framework agreement may continue beyond the end of the term of the framework agreement itself.

The successful applicant(s) will be required to report all direct sales via the framework agreement and pay adirect management fee to NHS Supply Chain of 2.5 % of the order value excluding VAT.

NHS Supply Chain expects to provide successful Suppliers with the opportunity to offer additional savings to customers through the provision of discounted pricing, value added offerings and commitment initiatives. NHS Supply Chain will share savings information in order to assist its customers with making informed procurement decisions. NHS Supply Chain will share savings information in order to assist its customers with making informed procurement decisions. The framework agreement will be between NHS Supply Chain acting as an agent of the Supply Chain Coordination Ltd and the applicant, however:

1) NHS Supply Chain;

2) any NHS Trust;

3) any other NHS entity;

4) any government department, agency or other statutory body (for the avoidance of doubt including local authorities); and/or

5) any private sector entity active in the UK healthcare sector will be able to enter into a direct contract with the applicant for any of the goods under the framework.

Electronic ordering will be used and electronic invoicing will be accepted and electronic payment will be used. For the avoidance of doubt, and notwithstanding the estimate indicated at II.2.1), NHS Supply Chain does not guarantee any level of purchase through the framework and advises applicants that the framework shall be established on a non-exclusive basis. Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. NHS Supply Chain is not liable for any costs including any third party costs fees or expenses incurred by those expressing an interest, participating or tendering for this contract opportunity.

NHS Supply Chain recognises that there may be a need to review the framework agreement, during its term, to take into account changes in the medical IT market and to ensure that the NHS has continued access to the latest products, technologies and suppliers. Accordingly, if NHS Supply Chain opts to extend this framework agreement at the end of its initial 24 month term, NHS Supply Chain may take one or more of the following options as part of the extension process.

Option 1: Review and update the original specification; or

Option 2: Open the framework agreement up to new suppliers (in addition to originally-appointed suppliers).

Please refer to the ITT for further information.

NHS Supply Chain reserves the right to terminate the procurement process (or part of it), to change the basis of and the procedures for the procurement process at any time or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted. All communications must be made through NHS Supply Chain's eTendering portal at http://procurement.supplychain.nhs.uk/ISS/ using the message centre facility linked to this particular contract notice.

Please note that the maximum number of suppliers as set out in IV.1.3) is an estimate only.

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

The framework agreement includes obligations with respect to environmental issues and a requirement for successful suppliers to comply with the NHS Supply Chain code of conduct.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

IV.1.6) Information about electronic auction

An electronic auction will be used

Additional information about electronic auction:

Although an electronic auction will not be used to award all or part of the requirements of the framework agreement the use of eAuctions may be an option as part of any contracts awarded under the framework agreement.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2019/S 010-018110

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 27/07/2020

Local time: 15:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 7 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 28/07/2020

Local time: 09:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Submission of expression of interest and procurement specific information:

This procurement exercise will be conducted on the NHS Supply Chain eTendering portal at http://procurement.supplychain.nhs.uk/ISS/

Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:

Registration

1) use URL http://procurement.supplychain.nhs.uk/ISS/ to access the NHS Supply Chain procurement portal,

2) if not yet registered:

— click on the ‘Not Registered Yet’ link to access the registration page;

— complete the registration pages as guided by the mini guide found on the landing page.

Portal access

If registration has been completed

— Login with URL http://procurement.supplychain.nhs.uk/ISS/

— Click on the ‘Supplier Dashboard’ icon to open the list of new procurement events.

Expression of interest.

— View contract notice content by clicking on the ‘View Notice’ button for the procurement event. This opens a PDF document.

— Express an interest by clicking on the ‘Express Interest’ button.

— To start the response process after the expression of interest has been done, select the ‘My Active Opportunities’ option and click on the ‘Apply’ button.

— Select the procurement event from the list by clicking on the description.

— In the detail view click on the orange coloured ‘Framework Agreement’ button to start responding to the tender.

Header level requirements

— Applicants are required to read all framework header documents which can be accessed using the ‘NHS Scheader Documents’ button, which is located in the ‘Select Framework’ tab.

— Applicants are required to upload the documents requested using the ‘Supplier Header Documents’ button, which is located in the ‘Select Framework’ tab.

— Applicants are required to complete all mandatory questions, which can be accessed using the ‘Framework Questionnaire’ tab.

Lot level requirements

— A preview of the lot line details can be viewed using the ‘Lot Header’ tab, by selecting the Lot and using the ‘Lot Line Information’ button. In order to respond to a lot, applicants must select the relevant Lot and then use the ‘Express Intent’ button. This expression of intent does not place any obligation on the applicant to respond, the action unlocks the ability to respond.

— Complete price offers per line for the lot by completing the required fields for the lines the applicant wants to include in the bid using the ‘Lot Line Detail’ tab. There are a number of mandatory fields to complete on a product line basis; these are highlighted in yellow in the ‘Lot Line Detail’ tab.

— Applicants are required to answer all mandatory lot specific questions found in the ‘Lot Evaluation Criteria’ tab.

— Applicants are then required to click on the ‘Terms and Conditions’ button in the ‘Submit Individual Lot Response(S)’ tab to view and accept the ISS Terms and Conditions.

— Accept the ISS ‘Terms and Conditions’ button to access this function.

— Submit lot response, by clicking on the ‘Submit Response to Selected Lot’ button in the ‘Submit individual Lot Response(S)’ tab to submit response for the Lot. Each lot must be submitted independently.

— Applicants are able to view their submission using the ‘Supplier Submission Report’ button, found in the ‘Submit Individual Lot Response(S)’ tab.

Please refer to section III.1.1) for additional information.

VI.4) Procedures for review

VI.4.1) Review body

Not applicable

Not applicable

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Appeals to be logged in accordance with the Public Contracts Regulations 2015 (as amended).

VI.5) Date of dispatch of this notice

10/06/2020

Current Notes