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Notice Summary

Title:
United Kingdom-Croydon: Technical Advisory Services Panel
Document Ref:
275476-2020
Document Type:
Contract Notice - Open Procedure
Published By:
Harris Federation
Date Published:
12 June 2020
Deadline Date:
10 July 2020
Document Source:
Framework/DPS:
Yes
Alert Profile:
Labels:
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Reviewed By
Our Specialist Team

Notice Abstract

The Federation wishes to form a technical advisory services panel which will run for 4 years from 1 December 2020. The panel will facilitate our needs to project manage capital building projects from a technical perspective. The panel will be formed of companies and named individuals. We anticipate the panel comprising of no more than five members but the Federation reserves the right to vary this.The Federation is expected to have GBP 4 m per year school condition allocation which it would expect to focus on around 5 large building projects, i.e. refurbishment and maintenance. It could include new roofs, boilers, electrical systems, reconfiguration of classrooms, or extensions to buildings.In addition to the school condition allocation, technical advisers may be called upon to support academies using their own budgets to undertake refurbishment work.Projects may be allocated to technical advisers either by Direct Award or by issuing a further competition to all technical advisers on the panel.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Harris Federation

4th Floor Norfolk House, Wellesley Road

Croydon

CR0 1LH

UK

Telephone: +44 2082537777

E-mail: procurement@harrisfederation.org.uk

Fax: +44 2082537778

NUTS: UK

Internet address(es)

Main address: http://www.harrisfederation.org.uk

Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA30809

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.mytenders.co.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://www.mytenders.co.uk


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

http://www.mytenders.co.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Technical Advisory Services Panel

II.1.2) Main CPV code

71541000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Federation wishes to form a technical advisory services panel which will run for 4 years from 1 December 2020. The panel will facilitate our needs to project manage capital building projects from a technical perspective. The panel will be formed of companies and named individuals. We anticipate the panel comprising of no more than five members but the Federation reserves the right to vary this.

The Federation is expected to have GBP 4 m per year school condition allocation which it would expect to focus on around 5 large building projects, i.e. refurbishment and maintenance. It could include new roofs, boilers, electrical systems, reconfiguration of classrooms, or extensions to buildings.

In addition to the school condition allocation, technical advisers may be called upon to support academies using their own budgets to undertake refurbishment work.

Projects may be allocated to technical advisers either by Direct Award or by issuing a further competition to all technical advisers on the panel.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

71315300

45453100

70332000

50000000

71220000

45214000

71356000

II.2.3) Place of performance

NUTS code:

UKI

II.2.4) Description of the procurement

Project management and technical advisory services are required to ensure the satisfactory and effective procurement and delivery of school building projects, utilising various different procurement vehicles including frameworks.

The Federation anticipates drawing up a panel of suitably experience/qualified technical advisors who it can call upon over the next 4 years on a call-off basis.

The technical advisory services will include project development through to completion of the building works and settlement of final account. The disciplines required are as follows, but not limited to:

— to prepare the scope of works or design brief;

— work up a programme to deliver the project by agreed dates with the federation project manager;

— develop detailed design;

— provide the Federation’s Procurement Team with a list of contractors (names and email contact details) who should be alerted to the project for bidding purposes;

— prepare draft tender documents including detailed evaluation criteria and liaise with the Federation’s Procurement Team to reach a final version which the Federation will publish on contracts Finder via its eTendering tool, myTenders; the opportunity will be advertised to the open market;

— respond to any project specific tender clarifications;

— evaluate all the tender bids, documenting your analysis, scoring and commentary against the evaluation criteria, providing a tender evaluation report and recommendation on which contractor(s) should be appointed and why and providing detailed feedback for those contractor(s) who were unsuccessful;

— following endorsement or agreement of the preferred contractor(s), draft a contract using an appropriate JCT format; the Federation’s Procurement Team will issue the contract;

— the technical advisor will be required to operate independently of the Federation’s Project Manager; the technical advisor will liaise and deal with the academy to deliver the programme of work on time and on budget to the academy and Federation’s satisfaction;

— building surveyor;

— cost management;

— risk management and analysis and develop and maintain a project risk register;

— town and country planning advisers;

— building control advisers;

— M&E engineering;

— structural and civil engineering;

— manage the works until handover;

— chair and minute meetings with client, school, stakeholders and contractors;

— the technical advisor will communicate regularly with the Federation and Academy updating regularly in writing and through onsite meetings;

— carry out regular site inspections during the works and provide progress updates to the Federation Project Manager;

— carry out monthly valuations and monthly predicated final accounts;

— final account preparations for approval by the Federation;

— issuing all contractual certification;

— prepare snagging lists and chair handover and commissioning meetings;

— end of defects period final inspection meetings;

— undertake principal designer duties;

— undertake HSE construction (Design and Management) Regulations 2015;

— clerk of work.

Other survey work — occasionally the Federation may have requirements for survey work to be undertaken and so costs for these should also be provided:

— building/area condition survey report,

— measured survey,

— roof survey,

— window survey,

— due diligence survey.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

All information is contained in the invitation to tender documents.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please see ITT documents.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

See ITT.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 5

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 10/07/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 10/07/2020

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

This procurement is being undertaken using the open OJEU Procedure and bidders are required to submit completed response documents and rate cards with their response.

Contracts awarded from this tender will be let under NEC 3 terms.

Note: to register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=219902.

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(MT Ref:219902)

VI.4) Procedures for review

VI.4.1) Review body

Public Procurement Review Service

Cabinet Office

London

UK

VI.5) Date of dispatch of this notice

10/06/2020

Current Notes