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Notice Summary

Title:
United Kingdom-York: Surround Presentation Equipment and Software
Document Ref:
260647-2020
Document Type:
Contract Notice - Open Procedure
Published By:
University of York
Date Published:
04 June 2020
Deadline Date:
03 July 2020
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

Following a successful application for funding from the European Regional Development Fund (ERDF) for a new creative media lab, the University of York is seeking tenders for its audio visual (AV) requirements, specifically the supply of surround presentation (360 degree presentation of AV).

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

University of York

RC000679

Heslington

York

YO10 5DD

UK

Contact person: Rob Allan (Procurement Category Manager)

Telephone: +44 1904328214

E-mail: rob.allan@york.ac.uk

NUTS: UKE21

Internet address(es)

Main address: http://www.york.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/york/aspx/Home

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://in-tendhost.co.uk/york/aspx/Home


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://in-tendhost.co.uk/york/aspx/Home


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Surround Presentation Equipment and Software to Achieve 360 Degree Presentation

Reference number: UY/PROC/713

II.1.2) Main CPV code

32321200

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

Following a successful application for funding from the European Regional Development Fund (ERDF) for a new creative media lab, the University of York is seeking tenders for its audio visual (AV) requirements, specifically the supply of surround presentation (360 degree presentation of AV).

II.1.5) Estimated total value

Value excluding VAT: 165 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

32321200

32321300

32322000

32320000

32321100

32323300

32323400

32331300

32333400

32350000

38653400

92130000

92140000

II.2.3) Place of performance

NUTS code:

UKE21

II.2.4) Description of the procurement

In October 2018 XR Stories, an AHRC funded partnership between the University of York, Screen Yorkshire and the British Film Institute as part of the government’s industrial strategy was established to support the screen industries (film, TV, gaming and related interactive media) as they rise to the challenge and opportunity offered by new forms of interactive and immersive storytelling. XR Stories currently supports a portfolio of more than forty projects from across our region that represent business-led R&D partnerships with Yorkshire universities all working to explore the future of storytelling using these new and emerging media forms

The University of York will be further supporting R&D in immersive and interactive storytelling through an award of GBP 650 k from the Secretary of State for Housing, Communities and Local Government European Development Fund for the Creative Media Labs project as an extension of XR Stories, starting in July 2020.

Creative Media Labs will provide physical space, technical infrastructure and resources to support XR Stories from the centre of York. Creative Media Labs will have a particular focus on overcoming barriers to R&D and innovation in the creative screen industries sector, thereby enhancing the sector’s potential for innovation and ability to engage with the next generation of digital storytelling.

The project will see a new immersive and interactive media lab coming online for creative and cultural sector businesses and organisations from the wider Leeds City Region to access state-of-the-art equipment for R&D and innovation activities. This space will be supported by a key R&D team at the lab, aligned with our XR Stories staff, who will assist our regional creative and cultural businesses in addressing technical challenges and provide access funding once their ideas have been tested.

Following a successful application for funding from the European Regional Development Fund (ERDF) for a new creative media lab, the University of York is inviting tenders to provide, commission, install, and maintain for a period of 3 years, surround presentation equipment and associated software to enable 360 degree surround audio visual presentation within an existing University of York building.

Full details of the requirement, including the essential and desirable features of the equipment required can be found within the invitation to tender document available to download from https://in-tendhost.co.uk/york/aspx/Home. Ref: UY/PROC/713

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 165 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 17/07/2020

End: 30/09/2023

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: Yes

II.2.14) Additional information

Full details of the requirement including essential requirements and full evaluation criteria including weightings, are found within the ITT document available to download from the procurement portal: https://in-tendhost.co.uk/york/aspx/Home

The contract reference for this project is: UY/PROC/713

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to the tender documents.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Please refer to details within the invitation to tender documents.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 03/07/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 03/07/2020

Local time: 12:00

Place:

University of York Procurement Office (Electronic via InTend portal)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

Royal Courts of Justice

Strand

London

WC2A 2LL

UK

Telephone: +44 2079476000

VI.4.2) Body responsible for mediation procedures

University or York

Heslington

York

YO10 5DD

UK

Telephone: +44 1904320000

Internet address(es)

URL: http://www.york.ac.uk

VI.4.4) Service from which information about the review procedure may be obtained

Royal Courts of Justice

Strand

London

WC2A 2LL

UK

Telephone: +44 2079476000

VI.5) Date of dispatch of this notice

02/06/2020

Current Notes