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Notice Summary

United Kingdom-Inverness: Estates Consultancy and Advice Framework for UHI
Document Ref:
Document Type:
Contract Notice - Open Procedure
Published By:
University of the Highlands and Islands
Date Published:
12 May 2020
Deadline Date:
10 June 2020
Document Source:
Alert Profile:

Notice Abstract

The University of the Highlands and Islands and their Academic Partners are looking to secure suppliers on a Framework to provide Professional Estates Consultancy and Advice as required on a call-off basis.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

University of the Highlands and Islands

12b Ness Walk




Contact person: Odette Ashman

Telephone: +44 1463279000


Fax: +44 1463279001


Internet address(es)

Main address:

Address of the buyer profile:

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity


Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Estates Consultancy and Advice Framework for UHI

Reference number: CS-OTH-13133

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

The University of the Highlands and Islands and their Academic Partners are looking to secure suppliers on a Framework to provide Professional Estates Consultancy and Advice as required on a call-off basis.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)


II.2.3) Place of performance

NUTS code:


Main site or place of performance:

Across the Highlands and Islands of Scotland.

II.2.4) Description of the procurement

The University of the Highlands and Islands and their Academic Partners are looking to secure a Framework of suppliers to provide professional estates consultancy and advice as and when required.

II.2.5) Award criteria

Criteria below:

Quality criterion: Geographic Coverage and Responses / Weighting: 8

Quality criterion: Capability and Skills / Weighting: 20

Quality criterion: Capacity and Staffing / Weighting: 15

Quality criterion: Reports and Management / Weighting: 8

Quality criterion: Sustainable Estates / Weighting: 4

Quality criterion: Framework Management / Weighting: 3

Quality criterion: Value Added Services / Weighting: 2

Quality criterion: Fair Work Practices / Weighting: 5

Cost criterion: Commercial Questionnaire / Weighting: 35

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

There is an option to extend the Framework by 2 further individual 12 month periods subject to review of Partner requirements.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 6

Justification for any framework agreement duration exceeding 4 years: N/a

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 10/06/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted


IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 10/06/2020

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

Depending on whether the extension periods are engaged the procurement may be re-tendered in May/June of 2022, 2023 or 2024.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

All tenderers are required to:

— complete and return the ESPD document as part of the tender,

— complete a sub-contractor ESPD for any intended sub-contracts to be used in the delivery of services, to be returned as part of the tender,

— provide audited financial accounts including profit and loss statements or equivalent in the ESPD for the last 2 financial years.

It is a requirement of this procurement that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded Framework and call-off contract, the types and levels of insurance indicated below:

— employers Liability Insurance 5M GBP,

— professional Indemnity Insurance 2M GBP,

— public Liability Insurance 5M GBP.

Information provided for ESPD Part III and IV will be assessed on a Pass/Fail basis, where:

Pass = meets requirements as stated in Contract Notice.

Fail = does not meet requirements as stated in Contract Notice.

In summary the following must be completed and returned/submitted as stated within the ESPD and ITT documents:

Appendix A - Form of tender prior to award

Appendix B - Freedom of Information prior to award

Appendix C - Terms and Conditions prior to award

Appendix D - Supply Chain Code of Conduct prior to award

Appendix E - Technical Questions by tender deadline

Appendix F - Commercial Questionnaire by tender deadline

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 16076. For more information see:

(SC Ref:621168)

VI.4) Procedures for review

VI.4.1) Review body

Inverness Sheriff & Justice of the Peace Court




Telephone: +44 1463230782

VI.5) Date of dispatch of this notice


Current Notes