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Notice Summary

Title:
UK-Gloucester: E-Discovery Tool O365 (SOFT MARKET TESTING) (EXTENDED DEADLINE)
Document Ref:
GB003ZM328948
Document Type:
Contract Notice - Other
Published By:
Gloucestershire County Council
Date Published:
20 April 2020
Deadline Date:
30 April 2020
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

Soft Market Testing E-discovery tool O365 GCC is looking to procure a system for identifying specific documents within electronic information stores, based upon a set of variable criteria defined according to the business need. The software will support the requirements of a number of projects currently being undertaken, as well as to enable the authority to better meet its legislative requirements, including the Data Protection Act 2018, by providing the functionality to highlight information for disposal in line with the corporate retention schedule. The E-Storage project is a corporate programme to review the unstructured information stored on network drives to identify: • Information for deletion, e.g. information beyond it’s required retention period; • Duplicated information; • Information for transfer to the archives; • Information that should be stored in another system; and • Sensitive or confidential information. In addition there is an ongoing requirement to identify information potentially being stored in breach of the Payment Card Industry Data Security Standard (PCI-DSS). A system is required to provide automated scanning and identification of information based upon predetermined keywords and alphanumeric sequences within both the metadata and content of documents stored on the network drives. It will also be required to identify duplicates across all network drives based on hash comparisons and checksums.

Notice Details

CONTRACT NOTICE – NATIONAL

SUPPLIES

1 Authority Details

1.1

Authority Name and Address

Gloucestershire County Council
N/A
Gloucester UK
Chris Keenleyside N/A
chris.keenleyside@gloucestershire.gov.uk N/A

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

E-Discovery Tool O365 (SOFT MARKET TESTING) (EXTENDED DEADLINE)

2.2

Description of the goods or services required

Soft Market Testing E-discovery tool O365

GCC is looking to procure a system for identifying specific documents within electronic information stores, based upon a set of variable criteria defined according to the business need. The software will support the requirements of a number of projects currently being undertaken, as well as to enable the authority to better meet its legislative requirements, including the Data Protection Act 2018, by providing the functionality to highlight information for disposal in line with the corporate retention schedule. The E-Storage project is a corporate programme to review the unstructured information stored on network drives to identify:

• Information for deletion, e.g. information beyond it’s required retention period;

• Duplicated information;

• Information for transfer to the archives;

• Information that should be stored in another system; and

• Sensitive or confidential information.

In addition there is an ongoing requirement to identify information potentially being stored in breach of the Payment Card Industry Data Security Standard (PCI-DSS). A system is required to provide automated scanning and identification of information based upon predetermined keywords and alphanumeric sequences within both the metadata and content of documents stored on the network drives. It will also be required to identify duplicates across all network drives based on hash comparisons and checksums.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Estimated contract dates

Start date 20/03/2020

End date 30/04/2020

Region(s) of supply

Gloucestershire

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

The procedure type is unknown.

4.2

Reference number attributed to the notice by the contracting authority

DN472067

4.3

Time Limits

   30-04-2020  Time 13:00

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Please visit the following portal to view this notice:

https://procontract.due-north.com/Advert?advertId=554fab24-036a-ea11-80ff-005056b64545

Expression of interest deadline : 30/04/2020 at 13:00 hrs

This Notice Replaces : Document Ref: GB003ZM327533

(MT Ref:328948)

5.2

Additional Documentation

5.3

Publication date of this notice

 20-04-2020

Current Notes