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Notice Summary

Title:
UK-Gloucester: Records Management in O365 (SOFT MARKET TESTING)
Document Ref:
GB003ZM327978
Document Type:
Contract Notice - Other
Published By:
Gloucestershire County Council
Date Published:
02 April 2020
Deadline Date:
30 April 2020
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

Soft market testing Records Management in O365 GCC is looking to procure a system to provide records and lifecycle management within O365, above and beyond the native functionality provided. The software will support the E-storage project as we move from on premise to cloud storage and the use of O365 including SharePoint and Teams. To ensure that the information stored within O365 is compliant with the varying legislative requirements, whilst limiting the burden on staff, it will be necessary to automate some of the processes associated with the lifecycle management of that information. A system is required to support: • The management of documents as records; • The application of retention policies to information; • The disposition of information; • Recording actions taken as part of a records management process; and • Reporting actions taken as part of a records management process. The soft market research exercise will help to: • Identify the market’s ability to deliver business requirements and GCC’s obligations under the GDPR and the Data Protection Act 2018; • Assess market capacity and flexibility to deliver this procurement; • Understand the attractiveness of this opportunity to work with GCC to potential suppliers; • Address advances in the product that may be of interest when procuring; • Assess the potential level of interest in bidding for this contract; • Understand the likely costs associated with such a contract.

Notice Details

CONTRACT NOTICE – NATIONAL

SUPPLIES

1 Authority Details

1.1

Authority Name and Address

Gloucestershire County Council
Shire Hall
Gloucester GL1 2TG UK
Chris Keenleyside 01452 324329
chris.keenleyside@gloucestershire.gov.uk N/A

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Records Management in O365 (SOFT MARKET TESTING)

2.2

Description of the goods or services required

Soft market testing Records Management in O365

GCC is looking to procure a system to provide records and lifecycle management within O365, above and beyond the native functionality provided. The software will support the E-storage project as we move from on premise to cloud storage and the use of O365 including SharePoint and Teams. To ensure that the information stored within O365 is compliant with the varying legislative requirements, whilst limiting the burden on staff, it will be necessary to automate some of the processes associated with the lifecycle management of that information.

A system is required to support:

• The management of documents as records;

• The application of retention policies to information;

• The disposition of information;

• Recording actions taken as part of a records management process; and

• Reporting actions taken as part of a records management process.

The soft market research exercise will help to:

• Identify the market’s ability to deliver business requirements and GCC’s obligations under the GDPR and the Data Protection Act 2018;

• Assess market capacity and flexibility to deliver this procurement;

• Understand the attractiveness of this opportunity to work with GCC to potential suppliers;

• Address advances in the product that may be of interest when procuring;

• Assess the potential level of interest in bidding for this contract;

• Understand the likely costs associated with such a contract.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Estimated contract dates

Start date 10/04/2020

End date 30/04/2020

Region(s) of supply

Gloucestershire

3 Conditions for Participation

3.1

Minimum standards and qualification required

N/A

4 Administrative Information

4.1

Type of Procedure

The procedure type is unknown.

4.2

Reference number attributed to the notice by the contracting authority

DN472716

4.3

Time Limits

   30-04-2020  Time 17:00

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Please visit the following portal to view this notice:

https://procontract.due-north.com/Advert?advertId=ad4fe961-426f-ea11-80ff-005056b64545

Expression of interest deadline : 30/04/2020 at 17:00 hrs

(MT Ref:327978)

5.2

Additional Documentation

5.3

Publication date of this notice

 02-04-2020

Current Notes