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Notice Summary

Title:
UK-Croydon: Scanning, Processing and Data Extraction Services
Document Ref:
GB003ZM327823
Document Type:
Contract Notice - Other
Published By:
HM Land Registry
Date Published:
31 March 2020
Deadline Date:
29 April 2020
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

HM Land Registry plan to procure a replacement contract for Scanning, Processing and Data Extraction services. The contract period will be for an initial period of 42 months, plus 2 x 12-month extension options, with an indicative value of between 7 000 000 and 10 000 000 GBP (based on the whole contract duration, including extensions). We expect that the scope of the services will cover the following: • Receipt and processing of items of mail addressed to HM Land Registry, which may include opening, re-directing, returning and/or scanning • Mail items may be of varying size for example letters and packets and are currently delivered by Royal Mail and DX • Preparation and scanning of HM Land Registry application forms, plans and documents, of varying size, age and quality, which may be colour or black and white • The extraction, capture and electronic submission of accurate data from HM Land Registry paper and scanned images of application forms and documents (electronic data extraction) • The electronic submission of high quality digital images within specified service levels • Temporary storage and secure destruction of hard copy original documents • Returning through post and/or courier cherished documents and other associated documents • Processing, validation and banking of cheques and postal orders • Bulk scanning and digitisation of documents held in HM Land Registry's archive • Quality Assurance Processes Average Front File Scanning daily volumes are as follows: Mail Items Received 2,150 Images Scanned 23,000 Average Back File Scanning daily volumes are as follows: Mail Items Received 1,000 Images Scanned 16,000 Electronic Data Extraction daily volumes are as follows: Documents: 13,000 Images: 51,000 Cheques & Postal Orders daily volumes are as follows: 355 Please note that the value range provided is only an estimate. This procurement offering does not guarantee any minimum spend and there will be no form of exclusivity or volume guarantee under this contract. Industry Electronic data management (EDM) - 48613000 Data services - 72300000 Data entry services - 72312000

Notice Details

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address

HM Land Registry
N/A
Croydon UK
Tim Smith N/A
tim.smith@landregistry.gov.uk N/A

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Scanning, Processing and Data Extraction Services

2.2

Description of the goods or services required

HM Land Registry plan to procure a replacement contract for Scanning, Processing and Data Extraction services. The contract period will be for an initial period of 42 months, plus 2 x 12-month extension options, with an indicative value of between 7 000 000 and 10 000 000 GBP (based on the whole contract duration, including extensions).

We expect that the scope of the services will cover the following:

• Receipt and processing of items of mail addressed to HM Land Registry, which may include opening, re-directing, returning and/or scanning

• Mail items may be of varying size for example letters and packets and are currently delivered by Royal Mail and DX

• Preparation and scanning of HM Land Registry application forms, plans and documents, of varying size, age and quality, which may be colour or black and white

• The extraction, capture and electronic submission of accurate data from HM Land Registry paper and scanned images of application forms and documents (electronic data extraction)

• The electronic submission of high quality digital images within specified service levels

• Temporary storage and secure destruction of hard copy original documents

• Returning through post and/or courier cherished documents and other associated documents

• Processing, validation and banking of cheques and postal orders

• Bulk scanning and digitisation of documents held in HM Land Registry's archive

• Quality Assurance Processes

Average Front File Scanning daily volumes are as follows:

Mail Items Received 2,150

Images Scanned 23,000

Average Back File Scanning daily volumes are as follows:

Mail Items Received 1,000

Images Scanned 16,000

Electronic Data Extraction daily volumes are as follows:

Documents: 13,000

Images: 51,000

Cheques & Postal Orders daily volumes are as follows: 355

Please note that the value range provided is only an estimate. This procurement offering does not guarantee any minimum spend and there will be no form of exclusivity or volume guarantee under this contract.

Industry

Electronic data management (EDM) - 48613000

Data services - 72300000

Data entry services - 72312000

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Location of contract CR0 2AQ

Value of contract £7.0m - £10.0m

Contract start date 11 November 2020

Contract end date 31 May 2024

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

The procedure type is unknown.

4.2

Reference number attributed to the notice by the contracting authority

n/a

4.3

Time Limits

   29-04-2020  Time 12:00

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Please visit the following portal to view this notice:

https://www.contractsfinder.service.gov.uk/Notice/6f3e0e8a-af31-40c8-bf12-de0dace1c07b?origin=SearchResults&p=2

Closing date 29 April 2020

(MT Ref:327823)

5.2

Additional Documentation

5.3

Publication date of this notice

 31-03-2020

Current Notes