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Notice Summary

Title:
UK-Matlock: Laboratory Test Data and UKAS Quality System Management System Purchase
Document Ref:
GB003ZM323390
Document Type:
Contract Notice - Other
Published By:
Derbyshire County Council
Date Published:
13 February 2020
Deadline Date:
09 March 2020
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

Laboratory Test data and UKAS quality system management system purchase To comply with its legislative obligations to maximise value during the delivery of highway maintenance across the region of Derbyshire the authority employs a Highways Materials Laboratory. This facility is required to be at the forefront of all the road maintenance activities. Once the programme is identified for the next five years we start working on the sites. We are involved with the site from this point through to completion of any works. The first task we are involved with is identification of the existing condition of the pavement, cores are extracted, logged and commented on – testing for contaminants is undertaken. The findings are recorded, located on a network plan and the new design takes this information to develop the detailed design. During construction the laboratory attends sites and undertakes testing on site and removes samples for testing in the laboratory. Any system will need to have site based capability to record and calculate test results. This will need to interface with the lab based system and the network systems currently used. We monitor samples and tests associated with :- Soils Aggregates Asphalts Concretes Hazardous contamination such as Tar Water Quality Noise Levels On Site skid resistance On Site texture depth measurement On Site longitudinal Regularity On Site density We undertake sampling and testing for both internal and external private clients, we invoice for the work we undertake. Invoices are made up of standard charges and additional time and add-on charges. In addition we run Profit and loss accounting and would like the system to manage a basic review of ongoing financial position. Many of the items of equipment within the laboratory have interface with lab system capability, where possible we would like to utilise this facility to reduce Technician interface. The materials Laboratory manages under a UKAS quality system, the standards we work to are onerous. We are looking for the system to help with this requirement. It should include calibrations and Technician training records. Highlighting any irregularities with full test compliance. For example if the Technician undertaking the test has not been reviewed for their annual competency in the test the system should say so. Likewise with equipment calibrations and the generation of annual quality review dates and records, standard formats for meeting minutes etc. The Materials Laboratory is undertaking a number of research and development tasks, working with others we will need to share information on a one off basis, make bespoke results tables, import results from partner organisations. Take survey data and manipulate the data easily, this will need to be accommodated within the system.

Notice Details

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address

Derbyshire County Council
N/A
Matlock UK
Jenny Price N/A
jenny.price2@derbyshire.gov.uk N/A

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Laboratory Test Data and UKAS Quality System Management System Purchase

2.2

Description of the goods or services required

Laboratory Test data and UKAS quality system management system purchase

To comply with its legislative obligations to maximise value during the delivery of highway maintenance across the region of Derbyshire the authority employs a Highways Materials Laboratory. This facility is required to be at the forefront of all the road maintenance activities. Once the programme is identified for the next five years we start working on the sites. We are involved with the site from this point through to completion of any works. The first task we are involved with is identification of the existing condition of the pavement, cores are extracted, logged and commented on – testing for contaminants is undertaken. The findings are recorded, located on a network plan and the new design takes this information to develop the detailed design. During construction the laboratory attends sites and undertakes testing on site and removes samples for testing in the laboratory. Any system will need to have site based capability to record and calculate test results. This will need to interface with the lab based system and the network systems currently used. We monitor samples and tests associated with :- Soils Aggregates Asphalts Concretes Hazardous contamination such as Tar Water Quality Noise Levels On Site skid resistance On Site texture depth measurement On Site longitudinal Regularity On Site density We undertake sampling and testing for both internal and external private clients, we invoice for the work we undertake. Invoices are made up of standard charges and additional time and add-on charges. In addition we run Profit and loss accounting and would like the system to manage a basic review of ongoing financial position. Many of the items of equipment within the laboratory have interface with lab system capability, where possible we would like to utilise this facility to reduce Technician interface. The materials Laboratory manages under a UKAS quality system, the standards we work to are onerous. We are looking for the system to help with this requirement. It should include calibrations and Technician training records. Highlighting any irregularities with full test compliance. For example if the Technician undertaking the test has not been reviewed for their annual competency in the test the system should say so. Likewise with equipment calibrations and the generation of annual quality review dates and records, standard formats for meeting minutes etc. The Materials Laboratory is undertaking a number of research and development tasks, working with others we will need to share information on a one off basis, make bespoke results tables, import results from partner organisations. Take survey data and manipulate the data easily, this will need to be accommodated within the system.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Estimated contract dates

Start date 01/09/2020

End date 31/08/2025

Region(s) of supply

EAST MIDLANDS (ENGLAND)

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

The procedure type is unknown.

4.2

Reference number attributed to the notice by the contracting authority

DN463702

4.3

Time Limits

   09-03-2020  Time 11:00

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Please visit the following portal to view this notice:

https://procontract.due-north.com/Advert?advertId=e5ca5923-e04c-ea11-80ff-005056b64545

Expression of interest deadline : 09/03/2020 at 11:00 hrs

(MT Ref:323390)

5.2

Additional Documentation

5.3

Publication date of this notice

 13-02-2020

Current Notes