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Notice Summary

Title:
United Kingdom-London: Maintenance and Management Contract for TfL Road Tunnels and Pumping Stations
Document Ref:
33763-2020
Document Type:
Contract Notice - Competitive procedure with negotiation
Published By:
Transport for London (TfL)
Date Published:
23 January 2020
Deadline Date:
24 February 2020
Document Source:
Framework/DPS:
Yes
Alert Profile:
Labels:

Notice Abstract

TfL is establishing a single contract for the maintenance of TfL’s road tunnels and highway pump stations as outlined in this contract notice and as more particularly described in the procurement documents. The scope of the contract will include: emergency and responsive maintenance, cyclic and routine maintenance which includes minor capital renewals, safety inspections, cleaning, mechanical, electrical and control activities associated with these apparatus (assets and equipment in and associated with the tunnels and pumping station).

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting entity

I.1) Name and addresses

Transport for London (TfL)

Palestra, 197 Blackfriars Road

London

SE1 8NJ

UK

Contact person: Daniel Farley

Telephone: +44 2071264583

E-mail: DanielFarley@tfl.gov.uk

NUTS: UKI

Internet address(es)

Main address: http://www.tfl.gov.uk

Address of the buyer profile: http://www.tfl.gov.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://procontract.due-north.com/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://www.procontract.due-north.com/


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Maintenance and Management Contract for TfL Road Tunnels and Pumping Stations

Reference number: tfl_scp_001746b

II.1.2) Main CPV code

63712320

 

II.1.3) Type of contract

Services

II.1.4) Short description

TfL is establishing a single contract for the maintenance of TfL’s road tunnels and highway pump stations as outlined in this contract notice and as more particularly described in the procurement documents. The scope of the contract will include: emergency and responsive maintenance, cyclic and routine maintenance which includes minor capital renewals, safety inspections, cleaning, mechanical, electrical and control activities associated with these apparatus (assets and equipment in and associated with the tunnels and pumping station).

II.1.5) Estimated total value

Value excluding VAT: 200 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

34923000

34993100

42122130

45221240

45232152

45233139

45233141

45316210

45316213

45317100

45351000

50230000

50232200

50312310

50330000

50511000

50532000

51110000

51120000

71334000

50333000

II.2.3) Place of performance

NUTS code:

UKI

Main site or place of performance:

London.

II.2.4) Description of the procurement

This contract relates to the maintenance of TfL’s road tunnels and highway pump stations. The requirement involves cyclic and routine maintenance including renewals, safety inspections, cleaning, mechanical, electrical and control activities associated with tunnel, intelligent transport systems (ITS) and pump station apparatus.

This contract interfaces with the London Highway Maintenance and projects framework (the subject of contract notice 2019/S 120-292911) and therefore will align with the framework term of 8 years, with an option to extend up to a further 4 years.

The contract scope includes:

— maintenance of tunnel communications and traffic equipment associated with the tunnels such as closure barriers, traffic signals, traffic detection loops, over-height vehicle detectors, lane control signs, variable message signs, enhanced message signs, matrix signs, Closed Circuit Television (CCTV) cameras (analogue and digital cameras, columns and mounting systems and associated encoding and transmission equipment), emergency roadside telephones, video automated incident detection cameras, local CCTV and incident recording equipment, radio rebroadcast with break-in facilities, loud speaker public address (PA), leaky feeder and antenna based radio communication systems for the re-broadcast domestic frequency modulation (FM), amplitude modulation (AM), digital audio broadcasting (DAB) services, emergency service radio systems and private mobile radio (PMR) systems:

— maintenance of all mechanical and electrical apparatus in the tunnels and 106 pump stations,

— leading, managing and carrying out the planned preventive maintenance programme and works,

— maintenance of IP network infrastructure made up of fibre optic and coper cabling and managed switches handling, multicast Internet Protocol (IP), Voice over Internet Protocol (VoIP), Virtual Local Area Network (VLANS), Quality of Service (QoS),

— liaising and co-ordinating with TfL for tunnel operations, tunnel control and traffic management,

— cleaning the tunnels, independently mounted traffic equipment and pump stations for safe operation,

— monitoring and responding to all faults and incidents using TfL’s fault management system,

— providing vehicle recovery services at specified tunnels,

— carrying out safety inspections and checks,

— maintaining asset inventory and condition data,

— carrying out minor capital renewals,

— corrective maintenance and fault rectification, including 24/7 emergency response to incidents,

— replacement of redundant apparatus,

— decommissioning and removal/disposal of redundant apparatus,

— reinstatement of damaged apparatus,

— compliance with health and safety duties and requirements,

— civil engineering works associated with on-street tunnel outstation assets, and

— any ancillary or incidental works, services or supplies related to the scope described above.

The tunnels in scope under this contract are:

— A102 Blackwall Northbound,

— A102 Blackwall Southbound,

— A101 Rotherhithe,

— A12 Green Man,

— A12 George Green,

— A12 Eastway,

— A3211 Upper Thames Street,

— A2 Eltham Tunnel,

— A406 Fore Street,

— A40 Hangar Lane.

The below tunnels are currently part of a design, build, finance, operate (DBFO) agreement which expires in 2030. The contract to which this contract notice relates also includes in scope some restricted responsibilities on the below 2 tunnels, as described in the procurement documents:

— A1203 Limehouse Link,

— A1261 East India Dock.

Due to the optional extension of up to 4 years, the contract includes a right for TfL to require the provision of works, services and/or supplies to which this contract notice relates to the 2 tunnels above, upon expiry of the DBFO agreement in 2030.

The contract also includes in scope, a right for TfL to require the provision of works, services and/or supplies to which this contract notice relates, in whole or in part on Silvertown tunnel upon opening in 2025 (earliest).

All more particularly described in the procurement documents.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 200 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2021

End: 31/03/2033

This contract is subject to renewal: Yes

Description of renewals:

The scope of the services required by the contract is a continuing requirement by TfL. Such services will continue to be required following expiry of this contract but the procurement and contracting strategy may change.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 4

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

TfL may extend the initial 8-year term for up to 4 additional years. TfL may exercise a break clause at the end of year 4 at TfL’s discretion. TfL may require the provision of works, services and/or supplies to which this contract notice relates on A1261 East India Dock Tunnel and A1203 Limehouse Link Tunnel upon expiry of the DBFO contract and in whole or in part upon opening of Silvertown Tunnel.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The values in Section II.1.5) and Section II.2.6) represent the maximum estimated value of works, services and/or supplies anticipated across the 12-year period (should TfL choose to extend beyond the initial 8-year period). The estimated total value range may be 150 000 000 to 200 000 000 GBP.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Selection criteria as stated in the procurement documents.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Conditions related to the contract are as stated in the procurement documents.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive procedure with negotiation

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2018/S 088-196674

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 24/02/2020

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 23/03/2020

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 8 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The procurement process is being conducted by TfL (a functional body of the Greater London Authority (GLA)) under the Public Contracts Regulations 2015.

The draft invitation to submit initial tenders (ISIT) forms part of the procurement documents. Behavioural assessment will form part of the evaluation of tenderers’ initial offers; further details will be included in the draft ISIT.

For this procurement TfL intends to make available certain premises to the contractor that are associated with the tunnels as detailed in the draft ISIT.

This contract is part of a suite of contracts/frameworks which TfL wishes to place for works/services (including inspections) relating to various TfL Surface Transport assets. Further details are set out in the procurement documents. Given the interface between and potential conflict of interest that may arise, if a successful maintenance and management contract for TfL road tunnels and pumping stations contractor were to also become the infrastructure inspection contractor, any tenderer tendering for both contracts/framework will be required to demonstrate to TfL’s satisfaction that it has put in place appropriate conflicts avoidance measures (and these will form part of any contract, if the tenderer is successful in both procurements).

TfL reserves the right to withdraw from the procurement process and may award the contract in whole, in part, or not at all as a result of this call for competition. TfL shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process.

Tenders and supporting documents must be priced in pounds sterling and all payments made under the contract will be in pounds sterling, unless otherwise advised.

To express an interest in this tender, economic operators need to complete and submit a response to the selection questionnaire (SQ) by the deadline date in Section IV.2.2). To access the procurement documents and complete and submit the SQ, an economic operator will need to be registered on the online eTendering portal. To register or to check if you are already registered log on to https://procontract.due-north.com Further instructions and guidance are included in the selection questionnaire and other procurement documents.

TfL will host a bidders’ conference on 6.2.2020 at TfL offices to share information about this contract. Economic operators wishing to attend should contact the person identified in Section I.1) of this contract notice by 3.2.2020 for further details. For those unable to attend, all the documents and information provided will be available on the eTendering portal.

Economic operators must read the instructions carefully before proceeding with registration. Video tutorials, FAQ’s and help pages are included in the Help Centre ‘Responding to Tenders’ section of the eTendering website (https://supplierhelp.due-north.com/).

For further assistance consult the online help, contact ‘log a ticket’ on the supplier support portal (http://www.proactis.com/Support), or send a message to TfL via the clarifications area on the portal.

VI.4) Procedures for review

VI.4.1) Review body

High Court, Royal Courts of justice

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

TfL will observe a standstill period for a minimum of 10 calendar days from when the contract award notice is issued to bidders. That notice will provide full information on the award decision. The standstill period provides time for unsuccessful bidders to challenge the award decision before the contract is entered into. Any appeal or request for additional information should be sent to TfL (name and address as in Section I.1) of the contract notice). The Public Contracts Regulations 2015 provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.5) Date of dispatch of this notice

20/01/2020

Current Notes