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Notice Summary

Title:
United Kingdom-Edgbaston: Lifting equipment for health care sector
Document Ref:
25661-2020
Document Type:
Contract Notice - Restricted Procedure
Published By:
HealthTrust Europe LLP (HTE) acting as agent for the University Hospitals of Cov
Date Published:
20 January 2020
Deadline Date:
13 February 2020
Document Source:
Framework/DPS:
Yes
Alert Profile:
Labels:

Notice Abstract

This tender is to establish a framework agreement for the supply of safe patient moving and handling equipment. The scope of the agreement will include equipment to aid the transport and support moving a patient and may be used in either the Hospital, residential or patient home environment. The framework will include (but is not limited) to the following items:— hoists/patient lifts,— standing aids (both manual and electric),— bathing equipment,— transfer equipment (slings, slide sheets, inflatable devices),— safe patient moving and handling managed service.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting entity

I.1) Name and addresses

HealthTrust Europe LLP (HTE) acting as agent for the University Hospitals of Coventry and Warwickshire NHS Trust (‘UHCW’)

19 George Road

Edgbaston, Birmingham

B15 1NU

UK

Telephone: +44 08458875000

E-mail: claude.lewis@htepg.com

NUTS: UK

Internet address(es)

Main address: https://healthtrusteurope.bravosolution.co.uk

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

Access to the procurement documents is restricted. Further information can be obtained at:

https://healthtrusteurope.bravosolution.co.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://healthtrusteurope.bravosolution.co.uk


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Framework Agreement for the Supply of Safe Patient Moving and Handling Equipment

Reference number: SF-050262

II.1.2) Main CPV code

33192600

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

This tender is to establish a framework agreement for the supply of safe patient moving and handling equipment. The scope of the agreement will include equipment to aid the transport and support moving a patient and may be used in either the Hospital, residential or patient home environment. The framework will include (but is not limited) to the following items:

— hoists/patient lifts,

— standing aids (both manual and electric),

— bathing equipment,

— transfer equipment (slings, slide sheets, inflatable devices),

— safe patient moving and handling managed service.

II.1.5) Estimated total value

Value excluding VAT: 4 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 4

II.2) Description

Lot No: 1

II.2.1) Title

Manual Handling/Transfer Equipment

II.2.2) Additional CPV code(s)

33192600

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

This lot will cover the supply of manual handling/transfer equipment, including but not limited to:

— slide sheets,

— transfer slings,

— handling belts,

— standing and turning aids (both manual and electric),

— vacuum lifting chairs and mattresses,

— evacuation mattresses and sheets,

— spinal/transfer boards,

— scoop / general stretchers.

The above devices will aid in the safe movement and handling of patients whilst ensuring the patients comfort is optimized at all times and injuries to participating authority's staff is also minimized at all times.

Terms and conditions/activity based income (ABI) the terms and conditions of this framework agreement and any resulting call-off contract is appended to the ITT. These terms include provisions requiring the payment by the supplier of an ABI management charge in consideration of the award of this framework agreement, the management and administration by HTE of the overall contract structure and associated documentation, as well as the requirement to submit regular management information to HTE. Submission of expressions of interest and procurement information this exercise will be conducted on the HTE Bravo portal. Candidates wishing to be considered must register expressions of interest as follows:

— register on the HTE portal at https://healthtrusteurope.bravosolution.co.uk.

— login to the portal with username/password,

— click the SQs/ITTs Open to All Suppliers link. these are the SQs/ITTs open to any registered supplier,

— click on the relevant SQ/ITT to access the content,

— click the express interest button at the top of the page. This will move the SQ/ITT into your My SQs/My ITTs page. You can access any attachments by clicking buyer attachments in the SQ/ITT details box. Follow the onscreen instructions to complete the SQ/ITT. Submit your reply using the submit response button at the top of the page. If you require any further advice, contact the Bravo e- Tendering Help Desk at help@bravosolution.co.uk. Sid4Gov HTE utilises the sid4gov supplier information database. Candidates should register on sid4gov at https://sid4gov.cabinetoffice.gov.uk/organisation/register and submit their sid4gov company profile for publication on the database. Candidates already registered on sid4gov must ensure information is up to date. Where access to sid4gov is unavailable, please contact the sid4gov helpdesk at sid4gov@gps.gsi.gov.uk. Please note that sid4gov does not prepopulate any fields of the SQ on HTE's Bravo portal. Candidates must complete the qualification and technical envelopes of the SQ in Bravo in full.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Extension of up to 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Extension of up to 12 months.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Hoists and Patient Lifts

II.2.2) Additional CPV code(s)

42416110

42416300

44115600

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

This lot will cover the supply of hoists and patient lifts, including but not limited to:

— lifting slings,

— hoists,

— overhead tracking hoist,

— stair lifts.

The above devices will be used to aid in the safe movement and handling of patients whilst ensuring the patients comfort is optimized at all times and injuries to participating authority's staff is also minimized at all times.

Terms and conditions/activity based income (ABI) The terms and conditions of this framework agreement and any resulting call-off contract is appended to the ITT. These terms include provisions requiring the payment by the supplier of an ABI management charge in consideration of the award of this framework agreement, the management and administration by HTE of the overall contract structure and associated documentation, as well as the requirement to submit regular management information to HTE. Submission of expressions of interest and procurement information. This exercise will be conducted on the HTE Bravo portal. Candidates wishing to be considered must register expressions of interest as follows:

— register on the HTE portal at https://healthtrusteurope.bravosolution.co.uk.

— login to the portal with username/password,

— click the SQs/ITTs Open to All Suppliers link. These are the SQs/ITTs open to any registered supplier,

— click on the relevant SQ/ ITT to access the content,

— click the express interest button at the top of the page. This will move the SQ/ITT into your My SQs/My ITTs page. You can access any attachments by clicking buyer attachments in the SQ/ITT details box. Follow the onscreen instructions to complete the SQ/ITT. Submit your reply using the submit response button at the top of the page. If you require any further advice, contact the Bravo e- Tendering Help Desk at help@bravosolution.co.uk. Sid4Gov HTE utilises the sid4gov supplier information database. Candidates should register on sid4gov at https://sid4gov.cabinetoffice.gov.uk/organisation/register and submit their sid4gov company profile for publication on the database. Candidates already registered on sid4gov must ensure information is up to date. Where access to sid4gov is unavailable, please contact the sid4gov helpdesk at sid4gov@gps.gsi.gov.uk. Please note that sid4gov does not prepopulate any fields of the SQ on HTE's Bravo portal. Candidates must complete the qualification and technical envelopes of the SQ in Bravo in full.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Extension of up to 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Extension of up to 12 months.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Bathing Equipment

II.2.2) Additional CPV code(s)

44411200

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

This lot will cover the supply of bathing equipment, including but not limited to:

— baths,

— bath lift chairs,

— shower chairs.

The above devices will aid in the safe movement and handling of patients whilst ensuring the patients comfort is optimized at all times and injuries to participating authority's staff are minimized at all times.

Terms and conditions/activity based income (ABI) The terms and conditions of this framework agreement and any resulting call-off contract is appended to the ITT. These terms include provisions requiring the payment by the supplier of an ABI management charge in consideration of the award of this framework agreement, the management and administration by HTE of the overall contract structure and associated documentation, as well as the requirement to submit regular management information to HTE. Submission of expressions of interest and procurement information this exercise will be conducted on the HTE Bravo portal. Candidates wishing to be considered must register expressions of interest as follows:

— register on the HTE portal at https://healthtrusteurope.bravosolution.co.uk.

— login to the portal with username/password,

— click the SQs/ITTs Open to All Suppliers link. These are the SQs/ITTs open to any registered supplier,

— click on the relevant SQ/ ITT to access the content,

— click the express interest button at the top of the page. This will move the SQ/ITT into your My SQs/My ITTs page. You can access any attachments by clicking buyer attachments in the SQ/ITT details box. Follow the onscreen instructions to complete the SQ/ITT. Submit your reply using the submit response button at the top of the page. If you require any further advice, contact the Bravo e- Tendering Help Desk at help@bravosolution.co.uk. Sid4Gov HTE utilises the sid4gov supplier information database. Candidates should register on sid4gov at https://sid4gov.cabinetoffice.gov.uk/organisation/register and submit their sid4gov company profile for publication on the database. Candidates already registered on sid4gov must ensure information is up to date. Where access to sid4gov is unavailable, please contact the sid4gov helpdesk at sid4gov@gps.gsi.gov.uk. Please note that sid4gov does not prepopulate any fields of the SQ on HTE's Bravo portal. Candidates must complete the qualification and technical envelopes of the SQ in Bravo in full.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Extension of up to 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Extension of up to 12 months.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Safe Patient Moving and Handling Managed Service

II.2.2) Additional CPV code(s)

79420000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

The managed service provision will incorporate a suite of incremental modules (1 to 6) for the provision of all safe patient moving and handling goods and services as required by the participating authority. All goods and services provided will be used to aid the transport and support moving a patient, in either a Hospital, Residential Home, or patient home environment. The scope for this Lot is broken down into the following modules:

Module 1:

The supply of safe patient moving, and handling aids and transfer equipment as required by the participating authority

Module 2:

The provision of the on-going service, maintenance and support for the equipment supplied. The frequency of the service/maintenance regime will be provided at the recommended level as desired by the participating authority (i.e. routine/planned maintenance, fully comprehensive, etc.) and shall include all parts and labour.

Module 3:

The provisions of clinical patient handling consultancy to support the participating authority embed a cultural change in manual handling practices.

Module 4:

To conduct a survey and/or risk assessment of the environment the patient is being cared in and identify the patient mobility requirements. This will also include a review of the participating authority's current assets to determine their condition and potential replacement program requirements.

Module 5:

Successful tenderers shall implement, as agreed with the participating authority, the recommendations identified during the survey/risk assessment.

Module 6:

Successful tenderers shall support the participating authority when planning their refurbishment, rebuild/new build projects.Should a Authority require assistance in the design of their facilities, Tenderers shall support the design and project management to best optimize the use of the environment and enable the most efficient practices to be undertaken to optimize the best patient care

Terms and conditions/activity based income (ABI) The terms and conditions of this framework agreement and any resulting call-off contract is appended to the ITT. These terms include provisions requiring the payment by the supplier of an ABI management charge in consideration of the award of this framework agreement, the management and administration by HTE of the overall contract structure and associated documentation, as well as the requirement to submit regular management information to HTE. Submission of expressions of interest and procurement information. This exercise will be conducted on the HTE Bravo portal. Candidates wishing to be considered must register expressions of interest as follows:

— register on the HTE portal at https://healthtrusteurope.bravosolution.co.uk.

— login to the portal with username/password,

— click the SQs/ITTs Open to All Suppliers link. These are the SQs/ITTs open to any registered supplier,

— click on the relevant SQ/ITT to access the content,

— click the express interest button at the top of the page. This will move the SQ/ITT into your My SQs/My ITTs page. You can access any attachments by clicking buyer attachments in the SQ/ITT details box. Follow the onscreen instructions to complete the SQ/ITT. Submit your reply using the Submit Response button at the top of the page. If you require any further advice, contact the Bravo e- Tendering Help Desk at help@bravosolution.co.uk. Sid4Gov HTE utilises the sid4gov supplier information database. Candidates should register on sid4gov at https://sid4gov.cabinetoffice.gov.uk/organisation/register and submit their sid4gov company profile for publication on the database. Candidates already registered on sid4gov must ensure information is up to date. Where access to sid4gov is unavailable, please contact the sid4gov helpdesk at sid4gov@gps.gsi.gov.uk. Please note that sid4gov does not prepopulate any fields of the SQ on HTE's Bravo portal. Candidates must complete the qualification and technical envelopes of the SQ in Bravo in full.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Extension of up to 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Extension of up to 12 months.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

HTE may request such information as may be requested pursuant to Regulation 58 of the Public Contracts Regulations 2015. Details are provided in the supplier questionnaire.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

HTE may request such information as may be requested pursuant to Regulation 58 of the Public Contracts Regulations 2015. Details are provided in the supplier questionnaire.

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 12

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 13/02/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

HTE is a central purchasing body who is able to carry out this tender exercise by virtue of its appointment as an agent of UHCW. Notwithstanding HTE’s relationship with UHCW, it is HTE conducting this tender exercise and will execute the resultant framework agreement with successful bidders. The bodies to whom the use of this framework agreement will be open include all contracting authorities in the UK as defined in Regulation 2 of the Public Contracts Regulations 2015 as may be updated from time to time. In particular, the following entities in the UK (particularly those of a health and/or social care nature) are envisaged as framework agreement users:

1) All National Health Service (NHS) bodies in England, including but not limited to

(i) acute trusts (as listed at: http://www.nhs.uk/servicedirectories/pages/acutetrustlisting.aspx);

(ii) health and care trusts (as listed at: http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx); (iii) mental health trusts (as listed at: http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx);

(iv) clinical commissioning groups (as listed at: http://www.nhs.uk/ServiceDirectories/Pages/CCGListing.aspx);

(v) ambulance trusts (as listed at: http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx (vi) area teams (as listed at: http://www.nhs.uk/ServiceDirectories/Pages/AreaTeamListing.aspx; (vii) special health authorities (http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx);

(viii) NHS England; and (ix) clinical senates and strategic clinical networks.

2) All NHS bodies in Wales, including but not limited to all

(i) health boards;

(ii) NHS trusts;

(iii) the national delivery group;

(iv) community health Councils; and

(v) NHS Wales shared services partnership (as listed at http://www.wales.nhs.uk/nhswalesaboutus/structure.

3) All NHS bodies in Northern Ireland (known as health and social care), including but not limited to:

(i) health and social care trusts (as listed at: http://online.hscni.net/?s=Trust

(ii) health agencies (as listed at: http://online.hscni.net/?s=health+agencies

(iii) hospitals (as listed at: http://online.hscni.net/?s=hospitals; and

(iv) the health and social care board.

4) Social enterprises undertaking some or all of the previous service provider functions of contracting authorities in relation to health and/or social care services (including charitable incorporated organisations, cooperatives, industrial and provident societies and community interest companies listed on the Companies House WebCheck service);

5) Ministerial departments and non-ministerial departments of central government, non-departmental agencies and other public bodies, and public corporations (as listed at: https://www.gov.uk/government/organisations);

6) Devolved governmental and parliamentary organisations within the UK, including but not limited to the Scottish Government, Scottish Parliament, and Scottish public bodies (as listed at: http://www.scotland.gov.uk/Topics/Government/public-bodies/about/Bodies), as well as the Welsh Government, Welsh Assembly and Welsh unitary authorities (as listed at: http://www.assembly.wales/en/abthome/role-of-assembly-how-it- works/Pages/governance-of-wales.aspx

7) All local authorities (as listed at: http://local.direct.gov.uk/LDGRedirect/Start.do?mode=1);

8) The Ministry of Defence (as detailed at:https://www.gov.uk/government/organisations/ministry-of-defence). This list includes each organisation’s successors and assigns, any equivalent organisations and associated organisation created due to any organisational changes.

This framework agreement will be open to any bodies or organisations operating in the UK of a health, and/or social care nature or which have a similar procurement need, and/or any UK based central government authority listed at Annex I of Directive 2014/24/EU, in respect of any goods or services to any of the above listed organisation.

VI.4) Procedures for review

VI.4.1) Review body

Legal Department, HealthTrust Europe

19 George Road

Edgbaston, Birmingham

B15 1NU

UK

Telephone: +44 8458875000

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

HTE will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.5) Date of dispatch of this notice

15/01/2020

Current Notes