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Notice Summary

Title:
United Kingdom-Sheffield: Teaching Recording System
Document Ref:
19604-2020
Document Type:
Contract Notice - Open Procedure
Published By:
Sheffield Hallam University
Date Published:
15 January 2020
Deadline Date:
14 February 2020
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

Sheffield Hallam University wishes to appoint a supplier to provide large-scale lecture capture capability across the University. All references to ‘the University’ include all wholly owned subsidiaries of the University, including but not limited to SHULaw.This tender exercise aims to find a lecture capture solution to improve retention, student attainment and inclusive practice through the recording of formal lectures. In line with these requirements, and based on evidence from the sector, we view ‘Lecture Capture’ as a method to meet these priorities by providing students with access to elements of teaching they may not have experienced, or wish to revisit.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting entity

I.1) Name and addresses

Sheffield Hallam University

Howard Street

Sheffield

S1 1WB

UK

Contact person: All communication via https://in-tendhost.co.uk/sheffieldhallamuniversity reference 1920-27-DTS-LW

E-mail: strategicprocurement@shu.ac.uk

NUTS: UKE32

Internet address(es)

Main address: http://www.shu.ac.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://in-tendhost.co.uk/sheffieldhallamuniversity


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

1920-27-DTS-LW Invitation to Tender for a Teaching Recording System

Reference number: 1920-27-DTS-LW

II.1.2) Main CPV code

48190000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Sheffield Hallam University wishes to appoint a supplier to provide large-scale lecture capture capability across the University. All references to ‘the University’ include all wholly owned subsidiaries of the University, including but not limited to SHULaw.

This tender exercise aims to find a lecture capture solution to improve retention, student attainment and inclusive practice through the recording of formal lectures. In line with these requirements, and based on evidence from the sector, we view ‘Lecture Capture’ as a method to meet these priorities by providing students with access to elements of teaching they may not have experienced, or wish to revisit.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKE32

Main site or place of performance:

Sheffield UK.

II.2.4) Description of the procurement

Sheffield Hallam University wishes to appoint a supplier to provide large-scale lecture capture capability across the University. All references to ‘the University’ include all wholly owned subsidiaries of the University, including but not limited to SHULaw.

This tender exercise aims to find a lecture capture solution to improve retention, student attainment and inclusive practice through the recording of formal lectures. In line with these requirements, and based on evidence from the sector, we view ‘Lecture Capture’ as a method to meet these priorities by providing students with access to elements of teaching they may not have experienced, or wish to revisit.

Scope

Scope of the contract

The software

Licence(s)

Hardware recording appliances, which are in scope but may not be required

System implementation

Initial training

Technical support

Standards of reliability and availability, which will be agreed with the successful supplier

System speed and quality as specified in your tender submission

Recourse to corrective action/compensation if agreed standards relating to down time/speed/quality are not met

Upgrades/new modules/system developments/enhancements

Phases

This service to be provided, as a result of this tender, will be delivered in 2 phases;

Phase 1 — lecture theatres only

Phase 2 — other teaching spaces

The continuation, from phase 1, into phase 2, is wholly dependent on the outcomes of phase 1.

Phase 1 — lecture theatres only — the university intends to award a contract for the supply of a system, in 30 lecture theatres, over one semester. During this time and for a period of several weeks thereafter the university will appraise the merits of the system and the supplier. During this phase, it is intended that only audio and screen contents are recorded.

Phase 2 — other teaching spaces — following a successful phase 1, the chosen supplier will work with the university to integrate the chosen system into the remaining teaching spaces. As part of this wider roll-out, we may also wish to incorporate additional recording sources, such as from webcams and visualisers, in some or all rooms. The precise scope, scale and timescale of this roll-out will be agreed with the chosen supplier at the start of Phase 2 but we anticipate a full roll-out over the course of 12 months. The roll-out would be across a maximum of 340 teaching spaces which would include standard classrooms/seminar rooms and PC labs. This timescale and number of teaching spaces is for guidance only and is subject to change. We have requested pricing as specified in reply form 2 but the scope and speed of roll-out will be dependent upon phase 1 success and budget constraints.

Outcomes

The procurement of the lecture capture system at the right cost.

A relationship with a supplier that meets all of the University's needs (see below and essential requirements detailed in Reply Form 3)

To enable the creation of lecture recordings as well as collection of learner analytics to optimise learning and support.

Greater digital literacy from academic staff.

Higher NSS scores in: overall satisfaction, teaching on my course and learning resources.

Improvement in retention figures.

Improvement in attainment figures (% of students gaining a good degree classification; across all demographics) measured by DLHE and HESA.

Improvement in support for the diverse needs of different groups of students, such as students with disabilities, international students, commuter students, etc.

II.2.5) Award criteria

Criteria below:

Quality criterion: Functional and technical requirments / Weighting: 60

Quality criterion: Demonstration and interview / Weighting: 10

Price / Weighting:  30

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated in procurement documents.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As stated in the procurement documents.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 14/02/2020

Local time: 14:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 14/05/2020

IV.2.7) Conditions for opening of tenders

Date: 14/02/2020

Local time: 14:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

Between 18 and 6 months prior to the contract's expiry, including any extensions which might apply.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

Sheffield Hallam University

Howard Street

Sheffield

S1 1WB

UK

Internet address(es)

URL: http://www.shu.ac.uk

VI.4.4) Service from which information about the review procedure may be obtained

Sheffield Hallam University

Howard St

Sheffield

S1 1WB

UK

Internet address(es)

URL: http://www.shu.ac.uk

VI.5) Date of dispatch of this notice

13/01/2020

Current Notes