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Notice Summary

Title:
United Kingdom-Carlisle: Property Maintenance Minor Works Framework 2020
Document Ref:
10005-2020
Document Type:
Contract Notice - Open Procedure
Published By:
Cumbria County Council
Date Published:
10 January 2020
Deadline Date:
10 February 2020
Document Source:
Framework/DPS:
Yes
Alert Profile:
Labels:

Notice Abstract

Cumbria County Council is responsible for the strategic local services within Cumbria.The Council owns a large portfolio of property comprising the following:— 318 primary and secondary schools,— 41 care homes and day centres,— 13 offices,— 10 highway depots,— 38 fire and rescue properties,— 44 libraries and archives,— 28 residential homes,— 9 storage facilities,— 26 children’s centres,— 44 other miscellaneous assets.The Council has programmes of capital maintenance, new build and extensions for all these types of property.The Council proposes to enter into the framework agreement for a maximum period of 4 years (2-year initial term with 2 possible 1 year extensions) with the successful tenderers.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Cumbria County Council

Cumbria House, 107 - 117 Botchergate

Carlisle

CA1 1RD

UK

Contact person: Mrs Hayley Samson

Telephone: +44 1228226417

E-mail: procurement.capital@cumbria.gov.uk

NUTS: UKD1

Internet address(es)

Main address: http://www.cumbria.gov.uk/

Address of the buyer profile: http://www.cumbria.gov.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://procontract.due-north.com/Advert/Index?advertId=c29d5204-2c31-ea11-80fc-005056b64545


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://procontract.due-north.com/Advert/Index?advertId=c29d5204-2c31-ea11-80fc-005056b64545


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Property Maintenance Minor Works Framework 2020

Reference number: DN456165

II.1.2) Main CPV code

45000000

 

II.1.3) Type of contract

Works

II.1.4) Short description

Cumbria County Council is responsible for the strategic local services within Cumbria.

The Council owns a large portfolio of property comprising the following:

— 318 primary and secondary schools,

— 41 care homes and day centres,

— 13 offices,

— 10 highway depots,

— 38 fire and rescue properties,

— 44 libraries and archives,

— 28 residential homes,

— 9 storage facilities,

— 26 children’s centres,

— 44 other miscellaneous assets.

The Council has programmes of capital maintenance, new build and extensions for all these types of property.

The Council proposes to enter into the framework agreement for a maximum period of 4 years (2-year initial term with 2 possible 1 year extensions) with the successful tenderers.

II.1.5) Estimated total value

Value excluding VAT: 12 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 5

II.2) Description

Lot No: 1

II.2.1) Title

Lot 1: General Building, Repair and Refurbishment

II.2.2) Additional CPV code(s)

45400000

II.2.3) Place of performance

NUTS code:

UKD1

II.2.4) Description of the procurement

General building contractors who will carry out construction operations required on site for refurbishment and maintenance projects. The contractor shall have the capacity to undertake all disciplines of work packages including:

Carpentry and Joinery

Supply and installation of, joinery components for maintenance projects, including repairs, restoration and replacement of doors, windows, floors, staircases, skirting boards, architraves, window boards and bespoke items such as counters, cupboards, units and panelling.

Contractors should note that on occasion these works are carried out on listed buildings, therefore the contractor shall be required to work on restoration works such as sliding sash windows and ornate mouldings, timber floors.

Masonry and bricklaying (internal and external works).

Required to carry out all aspects of masonry and bricklaying trades including, but not limited to, repairs, replacement and building of brick and/or block walls (loadbearing or otherwise), forming of openings for windows and doors, retaining/boundary walls, repointing works, forming ramps and stairs, paving, stone repairs and columns.

Plastering and Drylining

Carry out all aspects of plastering and drylining services including but not limited to bond and skim, ornate, limelite, rendering (internally and externally), plasterboarding, tape and fill, bonding and patch repairs.

Other works

Metal stud partition and damp proofing works, fencing, gates, below ground drainage, repairs and replacement roofing works.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 97.5

Price / Weighting:  2.5

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Lot 2: Mechanical and Electrical works

II.2.2) Additional CPV code(s)

45310000

45320000

45330000

45350000

II.2.3) Place of performance

NUTS code:

UKD1

II.2.4) Description of the procurement

The outline scope of works are to include for the supply of all labour and materials to carry out a wide range of mechanical and electrical works across the whole of CCC’s property portfolio. Mechanical projects shall range from:

— minor/low value maintenance works and replacement of mechanical and plumbing plant, systems and equipment,

— larger planned schemes for replacement of mechanical and plumbing plant, installations, systems and equipment. The supply and installation of new heating plant and equipment, predominantly gas fired but alternative fuels may be specified including biomass and oil. These schemes can range from small domestic through to larger complex installations plus hot and cold water services and above ground drainage.

The range of works shall include low temperature hot water heating installations and boiler plant along with ducted warm air and extract systems, air handling unit equipment and associated ductwork installation.

Contractors must be a registered member of gas safe and hold building and engineering services association (B&ES) qualifications and registered chartered institute of plumbing and heating engineers (CIPHE) or association of plumbing and heating contractors APHC.

Electrical projects shall range from:

— carry out full electrical installation work in association with maintenance replacement and refurbishment projects. Carry out electrical installation inspection and testing work on all types of CCC properties, including:

— stripping out and replacement/installation of general lighting and power, containment, mains distribution and any other electrical service or equipment. Also emergency lighting systems, alarm and call bell systems.

On completion of any of the named works above an electrical certificate or commissioning certificate must be issued in accordance with the relevant British standards.

Contractors must be a registered member of an electrical safety scheme such as NIC EIC or equivalent.

Contractors shall include details of all trade membership bodies with their submissions for approval.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 97.5

Price / Weighting:  2.5

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Lot 3: Roofing Works

II.2.2) Additional CPV code(s)

45210000

II.2.3) Place of performance

NUTS code:

UKD1

II.2.4) Description of the procurement

Carry out repairs and replacement roofing works in accordance with the contract documents for the project being tendered. As there are a wide range of roof covering methods and technologies available we have listed the most common types used on projects.

— traditional slate and tiled pitched roofs,

— built up felt roofs,

— single ply membrane roofs,

— liquid plastic roofs,

— profiled composite sheet roofing,

— mastic polymer modified asphalt,

— proprietary roof repair systems,

— flat roofs.

Contractors shall be members of the National Federation of Roofing Contractors (NFRC), Confederation of Roofing Contractors (CORC) or equivalent.

Please note this framework does not cover works on roofs that are subject to warranties.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 97.5

Price / Weighting:  2.5

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Lot 4: Painting and Decorating

II.2.2) Additional CPV code(s)

45440000

45451000

II.2.3) Place of performance

NUTS code:

UKD1

II.2.4) Description of the procurement

Carry out all aspects of the painting and decorating trade, to the internal and external of buildings as required. This covers all types of acrylic and oil based paint finishes as specified in the particular scheme which is being tendered. Contractors may also have the opportunity to tender for fire retardant paint coverings, especially to steel. Contractors may also be responsible for preparation works such as scraping, sanding, caulking, stain removal, filling and taping. Other duties may include wallpapering of varying quality products and specialist works such as marbling and gold leaf painting to our listed buildings.

All decorators shall hold NVQ levels 2 and 3.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 97.5

Price / Weighting:  2.5

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Lot 5: Asbestos Removal and Disposal

II.2.2) Additional CPV code(s)

45262660

II.2.3) Place of performance

NUTS code:

UKD1

II.2.4) Description of the procurement

Carry out removal, encapsulation of asbestos containing materials including disposal of hazardous waste for projects within Council buildings and schools. For each project contractors appointed will be invited to attend site to enable them to quote for the works. Emergency response – contractors shall attend site with equipment to carry out remedial works within 2 hours of emergency being reported to them.

All contractors shall provide waste consignment notes with the invoice.

All contractors undertaking work on ACMs must hold membership of either ARCA, or the ACAD Division of TICA and must hold an Asbestos Licence from the HSE Asbestos Licensing Unit.

The above requirements do not apply to non-licensable tasks in the following categories:

— removal of asbestos cement materials such as roofing sheets and rainwater goods,

— toilet cistern and seat removal,

— vinyl floor covering material,

— gaskets removed by engineers.

However it is a requirement that all persons removing or working on the above items have received recognised training on working with non-licensable ACMs.

Contractors carry out asbestos related work must hold the minimum level of professional indemnity insurance cover as specified in the job contract. This is likely to be higher than normal levels of cover due to increased risk.

Contractors must comply with CCC’s Management of Asbestos Policy in its entirety.

https://www.cumbria.gov.uk/elibrary/Content/Internet/535/615/984/39980123319.pdf?timesta mp=43815102441 Contractors should note the separation of duties between testing and removal.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 97.5

Price / Weighting:  2.5

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 10/02/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 10/02/2020

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Suppliers wishing to express an interest and obtain access to the tender documents should go to http://www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference (DN456165) in the box labelled ‘contains’ then click search. Click on the blue link for the contract title to view the opportunity. To express an interest you will need to login. if you are not already registered on the http://www.the-chest.org.uk you will need to return to the home page and click on Register. Register free link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you.

Cumbria County Council is fully supportive of all aspects of diversity including ethnicity, race, religion, age, disability and sexual orientation. In this respect Cumbria County Council welcomes expressions of interest from ethnic minority, disabled and other diverse business communities and the voluntary sector. Economic operators are therefore required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the authority's supplier audits on all aspects of diversity.

The contracting authority expressly reserves the right:

(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and

(ii) to make whatever changes it may see fit to the content and structure of the tendering competition and in no circumstances will the contracting authority be liable for any costs incurred by the candidates. If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. The contracting authority reserve the right to use any electronic portal during the life of the agreement.

The framework is for 48 months. We cannot guarantee to suppliers any business through this contract. Under this procurement the contractor is required to actively participate in the economic and social regeneration of the locality of and surrounding the place of delivery for the procurement. Accordingly contract performance conditions may relate in particular to social and environmental considerations.

VI.4) Procedures for review

VI.4.1) Review body

Her Majesty's Court Service

London

UK

VI.5) Date of dispatch of this notice

07/01/2020

Current Notes