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Notice Summary

Title:
United Kingdom-Glasgow: Master Data Management Solution and Associated Installation and Integration Services
Document Ref:
614740-2019
Document Type:
Contract Notice - Open Procedure
Published By:
Scottish Police Authority
Date Published:
24 December 2019
Deadline Date:
10 February 2020
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

The Scottish Police Authority (known as ‘the Authority’) has a requirement for a master data management (MDM) solution. The Authority is required to tender for this opportunity to appoint a suitably experienced and competent contractor.Police Scotland are seeking a supplier to provide:— software licence(s) for a master data management solution with annual support and maintenance services,— services to support the initial installation, configuration and integration of solution with 3 operational systems,— discretionary further services, to be quoted on a day rate basis,— discretionary additional licences.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Scottish Police Authority

1 Pacific Quay, 2nd Floor

Glasgow

G51 1DZ

UK

Telephone: +44 1786896456

E-mail: neil.frame@scotland.pnn.police.uk

NUTS: UKM82

Internet address(es)

Main address: http://www.spa.police.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19762

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Public order and safety

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Master Data Management Solution and Associated Installation and Integration Services

Reference number: PROC_19_20_011

II.1.2) Main CPV code

48000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Scottish Police Authority (known as ‘the Authority’) has a requirement for a master data management (MDM) solution. The Authority is required to tender for this opportunity to appoint a suitably experienced and competent contractor.

Police Scotland are seeking a supplier to provide:

— software licence(s) for a master data management solution with annual support and maintenance services,

— services to support the initial installation, configuration and integration of solution with 3 operational systems,

— discretionary further services, to be quoted on a day rate basis,

— discretionary additional licences.

II.1.5) Estimated total value

Value excluding VAT: 1 500 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48000000

72222300

72267100

II.2.3) Place of performance

NUTS code:

UKM

Main site or place of performance:

Glasgow.

II.2.4) Description of the procurement

The Scottish Police Authority (known as ‘the Authority’) has a requirement for a master data management (MDM) solution. The Authority is required to tender for this opportunity to appoint a suitably experienced and competent contractor.

Police Scotland are seeking a supplier to provide:

— software licence(s) for a master data management solution with annual support and maintenance services,

— services to support the initial installation, configuration and integration of solution with 3 operational systems,

— discretionary further services, to be quoted on a day rate basis,

— discretionary additional licences.

The duration of the contract will be 4 years with the option to extend the contract for a further 3 periods of up to 12 months each period at the sole discretion of the Authority. Maximum contract duration of 7 years.

The anticipated commencement date of the contract is 30.8.2020 however this date will be fully confirmed at contract award.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.6) Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84

This contract is subject to renewal: Yes

Description of renewals:

This contract may be renewed in 4 years from the contract start date or 5, 6 or 7 years if the optional year extensions is activated.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Quality control requirements

Tenderers may be required to provide the following for quality control requirements:

Either:

Option A) If a tenderers organisation holds a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 27001 (or equivalent) a copy of the certificate may be requested.

Or

Option B) If a tenderers organisation has a documented policy regarding quality management, a copy of the policy may be requested.

Guidance

The policy should set out your organisation's responsibilities for quality management. Demonstrating that your organisation has and continues to implement a quality management policy that is authorised by the chief executive or equivalent and is periodically reviewed at a senior management level. The policy should be relevant to the nature and scale of the work to be undertaken.

III.1.2) Economic and financial standing

Minimum level(s) of standards required:

The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:

Employers (compulsory) liability insurance = 10 000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide their current employers liability insurance certificate which should include name of the insurers, policy numbers, expiry date and limits for any one incident and annual aggregate caps and the excesses under the policies.

Public liability insurance = 5 000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current public liability insurance certificate.

Product liability insurance = 5 000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current product liability insurance certificate.

Financial standing

The Authority will access a credit safe report for a tenderers organisation and use the information contained within to assist with the assessment of the bidder’s economic and financial standing. Tenders are asked to provide their company number within the ESPD to allow the Authority to access a credit safe report.

Within such reports, the risk of business failure is expressed as a score of 30 or below (high risk of business failure). In the event that a company is determined to have a risk failure rating of 30 and below i.e. that the company is considered to have a high risk of business failure, the submission will not be considered further.

If you are successful in the award of this contract and your risk failure rating falls below 30 then the SPA reserve the right to remove you from this contract. It is the contractor’s responsibility to ensure that the information held by credit Safe is accurate and up to date.

For the avoidance of doubt, the SPA will request a report from credit Safe following the closing date for the receipt of the Tenders to ensure that the most up to date information is used. Where you are not registered on credit safe e.g. charitable organisations or new start companies/sole traders with less than 3 years trading history, discretionary powers are available to the director of finance to consider abbreviated accounts along with bankers references etc.

Tenderers should be aware that any outstanding County Court Judgements will have a detrimental effect on the rating held by Credit Safe and it is your responsibility to ensure that the information held by credit safe is accurate and up to date — failure to do so will result in rejection of your submission.

Important note — this requirement is not applicable to sole traders/charities. Sole traders/charities may be required to provide a bankers reference if successful.

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 10/02/2020

Local time: 17:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 10/02/2020

Local time: 17:00

Place:

Police Scotland, Clyde Gateway, Dalmarnock.

Information about authorised persons and opening procedure:

Procurement specialist — opened via PCS Tender.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic payment will be used

VI.3) Additional information

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 15295. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Tenders are also required to provide an outline of all community benefits that can be offered in relation to the contract.

The Scottish Police Authority is committed to sustainable procurement and aims to ensure delivery and compliance with policy and practice to the highest level. The contractor must take all reasonable steps to choose products that are designed for sustainability as well as safety and minimise the environmental impacts that arise.

It has become clear that there is scope within the EU legal framework which applies to public contracts, to use contracts to deliver wider social benefits such as

— targeted recruitment and training (providing employment and training opportunities/apprenticeships),

— SME and social enterprise development.

(SC Ref:608854)

VI.4) Procedures for review

VI.4.1) Review body

Scottish Police Authority

1 Pacific Quay, 2nd Floor

Glasgow

G51 1DZ

UK

Telephone: +44 1786895909

Internet address(es)

URL: http://www.spa.police.uk

VI.5) Date of dispatch of this notice

20/12/2019

Current Notes