Contract Notice (below OJEU threshold)
Section I: Contracting Change
I.1) Name and addresses
I.2) Joint procurement
The contract is awarded by a central purchasing body
The procurement documents are available for unrestricted and full direct access, free of charge at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
I.4) Type of the contracting authority
Other: Devolved Parliament
I.5) Main activity
Other: Legislative Body
Section II: Object
II.1) Scope of the procurement
Provision of Consultant for Chamber Sound, Voting and Interpretation System
Reference number: NIC-SER-451
II.1.2) Main CPV code
II.1.3) Type of contract
II.1.4) Short description
The SPCB would like to appoint an independent consultant to advise on technical requirements of a new sound, voting and interpretation system, data inputs and outputs, network integration, input to tender documents, including producing the technical specification, and advise on audibility in the Chamber. The consultant will not be able to bid for or work with bidders for the replacement system as they will have drafted the technical specification and are required to be independent of any manufacturers and system integrators.
II.1.6) Information about lots
This contract is divided into lots:
II.2.2) Additional CPV code(s)
II.2.3) Place of performance
II.2.4) Description of the procurement
The SPCB would like to appoint an independent consultant to advise on technical requirements of a new system, input to tender documents, including producing the technical specification, and advise on audibility in the Chamber.
The main aims for the new sound, electronic voting and interpretation system are:
Ensuring audibility in the Chamber to allow MSPs, officials, delegates at events and members of the public to hear proceedings.
Enabling MSPs to vote in the Chamber.
Providing simultaneous interpretation within the Chamber.
Incorporate live events
Provide broadcast quality audio feeds.
Provide comprehensive data flows to various Parliament business systems.
II.2.5) Award criteria
Quality criterion: Service Delivery
/ Weighting: 60
Cost criterion: Cost
/ Weighting: 40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 21
This contract is subject to renewal: Yes
Description of renewals:
1 x 12 month period
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
II.2.11) Information about options
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulations 8 and 9 of the Procurement (Scotland) Regulations 2016.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
4A.1 - Not used
4A.2 - Not used
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The Scottish Parliamentary Corporate Body (SPCB) uses Creditsafe, an independent provider of online business credit reports, to assess the financial standing of tenderers. Tenderers are encouraged to review their financial performance on Creditsafe and read information about
how that data is collected and used prior to submitting a tender. Information and the opportunity to run a free report can be found at http://www.creditsafe.com/products/business-credit-reports/
If a tenderer does not agree with the credit rating it has been given by Creditsafe it can provide supporting evidence to demonstrate its current position and this will be taken into account when the financial standing is being assessed.
If a tenderer is not listed on Creditsafe, for whatever reason, then it may be asked to submit equivalent accounts to enable the required assessment of financial standing to be carried out.
Tenderers should have a Creditsafe credit rating of 40 or higher to demonstrate satisfactory financial standing. If a tenderer has a lower credit rating score and has the backing of a parent company with a credit rating of 40 or higher, then the provision of a Parent Company
Guarantee prior to the award of any contract will be acceptable. If a tenderer has a lower credit rating score and no evidence to support a stable or improved financial standing then the tender may be rejected.
In relation to the ESPD:
4B.1-4B.4 - Not used
4B.5 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer's (Compulsory) Liability Insurance = 5m GBP
Public Liability Insurance = 1m GBP
Professional Indemnity Insurance = 1m GBP
4B.6 - Not used
III.1.3) Technical and professional ability
List and brief description of selection criteria:
In relation to the ESPD:
4C.1 - Not used
4C.1.2 - Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the service as described in the contract notice.
4C.3 - 4C.12 - Not used
4D.1 - Not used
4D.2 - Not used
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
In order to ensure the highest standards of service quality in this contract the SPCB requires the contractor to take a positive approach to fair work practices. Full details of all performance conditions are set out in the procurement documents.
Section IV: Procedure
IV.1.1) Type of procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4) Languages in which tenders or requests to participate may be submitted
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contract is expected to be awarded in January 2020 and will run to October 2021, with the option to extend for up to 12 months. The consultant will be required to commit time to this project from January 2020, initially developing the ESPD questions for publication by mid February.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=606020.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=606020
VI.4) Procedures for review
VI.4.1) Review body
Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
Telephone: +44 1313486620
VI.5) Date of dispatch of this notice