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Notice Summary

Title:
UK-Edinburgh: Provision of Consultant for Chamber Sound, Voting and Interpretation System
Document Ref:
TED32SDEC375436
Document Type:
Contract Notice - Restricted Procedure
Published By:
Scottish Parliamentary Corporate Body
Date Published:
18 December 2019
Deadline Date:
06 January 2020
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

The SPCB would like to appoint an independent consultant to advise on technical requirements of a new sound, voting and interpretation system, data inputs and outputs, network integration, input to tender documents, including producing the technical specification, and advise on audibility in the Chamber. The consultant will not be able to bid for or work with bidders for the replacement system as they will have drafted the technical specification and are required to be independent of any manufacturers and system integrators.

Notice Details

Contract Notice (below OJEU threshold)

Section I: Contracting Change authority

I.1) Name and addresses

Scottish Parliamentary Corporate Body

The Scottish Parliament, Procurement Services

Edinburgh

EH99 1SP

UK

Telephone: +44 1313486625

E-mail: procurement@parliament.scot

NUTS: UKM75

Internet address(es)

Main address: http://www.parliament.scot

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10284

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Other: Devolved Parliament

I.5) Main activity

Other: Legislative Body

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Consultant for Chamber Sound, Voting and Interpretation System

Reference number: NIC-SER-451

II.1.2) Main CPV code

71621000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The SPCB would like to appoint an independent consultant to advise on technical requirements of a new sound, voting and interpretation system, data inputs and outputs, network integration, input to tender documents, including producing the technical specification, and advise on audibility in the Chamber. The consultant will not be able to bid for or work with bidders for the replacement system as they will have drafted the technical specification and are required to be independent of any manufacturers and system integrators.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

32210000

45232331

30231200

71243000

32351000

II.2.3) Place of performance

NUTS code:

UKM75

II.2.4) Description of the procurement

The SPCB would like to appoint an independent consultant to advise on technical requirements of a new system, input to tender documents, including producing the technical specification, and advise on audibility in the Chamber.

The main aims for the new sound, electronic voting and interpretation system are:

Ensuring audibility in the Chamber to allow MSPs, officials, delegates at events and members of the public to hear proceedings.

Enabling MSPs to vote in the Chamber.

Providing simultaneous interpretation within the Chamber.

Incorporate live events

Provide broadcast quality audio feeds.

Provide comprehensive data flows to various Parliament business systems.

II.2.5) Award criteria

Criteria below:

Quality criterion: Service Delivery / Weighting: 60

Cost criterion: Cost / Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 21

This contract is subject to renewal: Yes

Description of renewals:

1 x 12 month period

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulations 8 and 9 of the Procurement (Scotland) Regulations 2016.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

4A.1 - Not used

4A.2 - Not used

III.1.2) Economic and financial standing

List and brief description of selection criteria:

The Scottish Parliamentary Corporate Body (SPCB) uses Creditsafe, an independent provider of online business credit reports, to assess the financial standing of tenderers. Tenderers are encouraged to review their financial performance on Creditsafe and read information about

how that data is collected and used prior to submitting a tender. Information and the opportunity to run a free report can be found at http://www.creditsafe.com/products/business-credit-reports/

If a tenderer does not agree with the credit rating it has been given by Creditsafe it can provide supporting evidence to demonstrate its current position and this will be taken into account when the financial standing is being assessed.

If a tenderer is not listed on Creditsafe, for whatever reason, then it may be asked to submit equivalent accounts to enable the required assessment of financial standing to be carried out.

Tenderers should have a Creditsafe credit rating of 40 or higher to demonstrate satisfactory financial standing. If a tenderer has a lower credit rating score and has the backing of a parent company with a credit rating of 40 or higher, then the provision of a Parent Company

Guarantee prior to the award of any contract will be acceptable. If a tenderer has a lower credit rating score and no evidence to support a stable or improved financial standing then the tender may be rejected.

In relation to the ESPD:

4B.1-4B.4 - Not used

4B.5 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer's (Compulsory) Liability Insurance = 5m GBP

Public Liability Insurance = 1m GBP

Professional Indemnity Insurance = 1m GBP

4B.6 - Not used

III.1.3) Technical and professional ability

List and brief description of selection criteria:

In relation to the ESPD:

4C.1 - Not used

4C.1.2 - Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the service as described in the contract notice.

4C.3 - 4C.12 - Not used

4D.1 - Not used

4D.2 - Not used

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

In order to ensure the highest standards of service quality in this contract the SPCB requires the contractor to take a positive approach to fair work practices. Full details of all performance conditions are set out in the procurement documents.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 06/01/2020

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 08/01/2020

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The contract is expected to be awarded in January 2020 and will run to October 2021, with the option to extend for up to 12 months. The consultant will be required to commit time to this project from January 2020, initially developing the ESPD questions for publication by mid February.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=606020.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:606020)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=606020

VI.4) Procedures for review

VI.4.1) Review body

Scottish Parliamentary Corporate Body

The Scottish Parliament, Procurement Services

Edinburgh

EH99 1SP

UK

Telephone: +44 1313486620

E-mail: procurement@parliament.scot

Internet address(es)

URL: http://www.parliament.scot

VI.5) Date of dispatch of this notice

18/12/2019

Current Notes