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Notice Summary

United Kingdom-Inverness: Airport Operational Management System
Document Ref:
Document Type:
Contract Notice - Restricted Procedure
Published By:
Highlands and Islands Airports Ltd
Date Published:
12 December 2019
Deadline Date:
13 January 2020
Document Source:
Alert Profile:

Notice Abstract

Provision of an airport operational management system including functionality covering an airport operational database to manage all aircraft movements, aviation billing and flexible management reporting. The supplier will also provide ongoing system support services.

Notice Details

Contract notice – utilities

Directive 2014/25/EU - Utility Directive

Directive 2014/25/EU

Section I: Contracting Change entity

I.1) Name and addresses

Highlands and Islands Airports Ltd

Head Office, Inverness Airport




Telephone: +44 1667462445


Fax: +44 1667464300


Internet address(es)

Main address:

Address of the buyer profile:

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.6) Main activity

Airport-related activities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Airport Operational Management System

Reference number: HIA-01129

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

Provision of an airport operational management system including functionality covering an airport operational database to manage all aircraft movements, aviation billing and flexible management reporting. The supplier will also provide ongoing system support services.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)



II.2.3) Place of performance

NUTS code:


Main site or place of performance:


II.2.4) Description of the procurement

HIAL is looking to implement a modern airport operational management system capable of meeting its core business requirements which include:

— aircraft movement and service management — efficiently and, where possible, automatically capture all relevant data relating to scheduled and unscheduled operational movements across all of the airports and provide functionality by which air traffic controllers or other authorised airport staff can readily update the above data with minimal effort,

— flight information displays (FIDS) — allow for the reporting and display of operational data for the benefit of operational management, other airport staff and passengers,

— management reporting — analyse and report the operational information in an efficient and effective manner to meet business and management needs.

II.2.5) Award criteria

Criteria below:

Quality criterion: Business requirements / Weighting: 50

Quality criterion: Implementation and exit plan / Weighting: 22

Quality criterion: System deployment and delivery / Weighting: 22

Quality criterion: Key personnel / Weighting: 3

Quality criterion: Performance management / Weighting: 3

Price / Weighting:  30

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

The contract is anticipated to run for an initial period of 3 years, with provision to extend annually by a further 2 years if mutually agreed and depending on performance.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged maximum number: 5

Objective criteria for choosing the limited number of candidates:

Technical and professional ability and capacity.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: Yes

Description of options:

HIAL may wish to consider related services which are in addition to those specified and which HIAL may or may not choose to purchase during the duration of the contract. These additional options will not be evaluated.

Of particular interest is the ability of systems to support areas such as:

— staff management and rostering,

— equipment and resource management,

— property and lease management.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Not used.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.4) Objective rules and criteria for participation

See tender document

III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Interim payments — on completion of project milestones during system implementation.

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 13/01/2020

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 15/01/2020

IV.2.4) Languages in which tenders or requests to participate may be submitted


IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 90 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:


VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:607284)

Download the ESPD document here:

VI.4) Procedures for review

VI.4.1) Review body

Highlands and Islands Airports Ltd

Head Office, Inverness Airport




Telephone: +44 1667462445

Fax: +44 1667464300

Internet address(es)


VI.5) Date of dispatch of this notice


Current Notes