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Notice Summary

Title:
United Kingdom-Caerphilly: Cleaning and Janitorial Materials and Washroom Services
Document Ref:
588397-2019
Document Type:
Contract Notice - Open Procedure
Published By:
National Procurement Service (Welsh Government)
Date Published:
12 December 2019
Deadline Date:
22 January 2020
Document Source:
Framework/DPS:
Yes
Alert Profile:
Labels:

Notice Abstract

Supply of cleaning and janitorial materials and apparatus and the provision of washroom and air freshener services.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

National Procurement Service (Welsh Government)

T’yr Afon, Bedwas Road

Caerphilly

CF83 8WT

UK

E-mail: NPSconstructionandFM@gov.wales

NUTS: UKL

Internet address(es)

Main address: http://nps.gov.wales

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA27760

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://etenderwales.bravosolution.co.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Other: National Contracting Body

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Cleaning and Janitorial Materials and Washroom Services

Reference number: NPS-CFM-0099-19

II.1.2) Main CPV code

39830000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

Supply of cleaning and janitorial materials and apparatus and the provision of washroom and air freshener services.

II.1.5) Estimated total value

Value excluding VAT: 12 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

General Cleaning and Janitorial Materials

II.2.2) Additional CPV code(s)

39830000

39525800

39224300

39800000

24959000

39224000

33763000

33760000

19640000

18930000

39831300

39831600

24455000

24000000

39812300

39525810

33711900

33771100

II.2.3) Place of performance

NUTS code:

UKL

Main site or place of performance:

Wales.

II.2.4) Description of the procurement

Supply of a range of cleaning and janitorial materials and apparatus including but not limited to:

Cleaning chemicals, air freshening sprays, packaged paper products, cleaning equipment, brooms (handles and heads), disposable gloves, refuse sacks, feminine hygiene products and cleaning cloths.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 11 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Washroom Services

II.2.2) Additional CPV code(s)

85142300

39532000

39530000

39224340

39514300

39721320

98341130

90513000

90524000

90524100

90524200

90524300

90524400

II.2.3) Place of performance

NUTS code:

UKL

Main site or place of performance:

Wales.

II.2.4) Description of the procurement

Provision of washroom services including but not limited to:

Collection and disposal of sanitary bins; rental of floor mats; rental of roller towels; nappy, clinical, medical and incontinence waste collection and disposal; medical sharp collection and disposal; offensive waste collection and disposal; hand dryers and washroom equipment.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 960 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Air Freshener Services

II.2.2) Additional CPV code(s)

39811100

39811110

II.2.3) Place of performance

NUTS code:

UKL

Main site or place of performance:

Wales.

II.2.4) Description of the procurement

Provision of air freshener services — supply and maintenance of air freshener units.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 40 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As stated in the procurement documents.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 51

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2019/S 178-432887

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 22/01/2020

Local time: 14:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 22/01/2020

Local time: 14:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

Estimated timescale from this procurement would be March 2024.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

8.3 The etender wales project number for this tender exercise is 43341. Within the project there are four separate invitation to tenders (ITT) as follows:

8.3.1 Itt_79319 – qualification questionnaire – all bidders must complete this section of the ITT irrespective of which lot they are bidding for. The information documents for the tender can be located within this ITT.

8.3.2 Itt_79313 – Lot 1 – general cleaning and building materials – This section will contain the technical and commercial envelope for this lot only. Only to be completed by bidders for Lot 1.

8.3.3 Itt_79316 – Lot 2 – washroom services — this section will contain the technical and commercial envelope for this lot only. Only to be completed by bidders for Lot 2.

8.3.4 Itt_79318 – Lot 3 — this section will contain the technical and commercial envelope for this lot only. Only to be completed by bidders for Lot 3.

Over 73 public sector organisation in Wales have committed to the NPS in principle, including all local authorities, NHS bodies, Welsh Government, Welsh Government Sponsored Bodies, the police, fire and rescue services, higher and further education.

In accordance with Regulation 33(5) of the Public Contracts Regulations 2015, these procedures for awarding call-off contracts under the framework may be applied only between the contracting authorities clearly identified in the tender documentation.

A copy of this list has been uploaded in the Supplier Attachment area of the ITT at the time the notice was published to ensure compliance with the requirements of the Public Contracts Regulations.

The Welsh Ministers (NPS) will not be liable for any bidder costs arising from the non award of the framework.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=97624

Under the terms of this contract the successful supplier(s) will be required to deliver community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The community benefits included in this contract are:

As criteria stated in procurement documents.

(WA Ref:97624)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

National Procurement Service (Welsh Government)

T’yr Afon, Bedwas Road

Caerphilly

CF83 8WT

UK

E-mail: NPSConstructionandFM@gov.wales

Internet address(es)

URL: http://npswales.gov.uk

VI.4.4) Service from which information about the review procedure may be obtained

National Procurement Service (Welsh Government)

T’yr Afon, Bedwas Road

Caerphilly

CF83 8WT

UK

E-mail: NPSConstructionandFM@gov.wales

VI.5) Date of dispatch of this notice

09/12/2019

Current Notes