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Notice Summary

Title:
United Kingdom-Andover: Contractor Support to Chinook and Puma Force
Document Ref:
587827-2019
Document Type:
Contract Notice - Restricted Procedure
Published By:
Ministry of Defence, C&C, Other
Date Published:
11 December 2019
Deadline Date:
23 January 2020
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

Repair and maintenance services of aircraft. Repair, maintenance and logistic support services to aircraft. The requirement is for the provision of technical and logistics support services at RAF Odiham and RAF Benson for the chinook force and puma force. The contracted support will provide on and off aircraft engineering to chinook, puma and associated equipment. The majority of the services are for chinook force (approximately 70 %), the support to puma force is primarily to alleviate pressures due to Op TORAL (support to NATO in Kabul). In addition to engineering, the provision of logistic, administrative and training support will also be required at RAF Odiham and RAF Benson. An element of administration support will be required at AACen Middle Wallop.

Notice Details

CONTRACT NOTICE FOR CONTRACTS IN THE FIELD OF DEFENCE AND SECURITY

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

Ministry of Defence, C&C, OtherBritish
Army Headquarters, Ramillies Building, Marlborough Lines, Monxton Road
Andover SP11 8HJ UK
Mr Tom McMullen +44 1264381961
Thomas.mcmullen397@mod.gov.uk
http://www.contracts.mod.uk
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I.2)

Type of contracting Authority and Main Activity or Activities

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No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Contractor Support to Chinook and Puma Force

II.1.2)

Type of service contract

1

Main site or location of works, place of delivery or performance

North Hampshire, Oxfordshire.

UKJ37

II.1.3)

Information on framework agreement

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds seven years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Repair and maintenance services of aircraft. Repair, maintenance and logistic support services to aircraft. The requirement is for the provision of technical and logistics support services at RAF Odiham and RAF Benson for the chinook force and puma force. The contracted support will provide on and off aircraft engineering to chinook, puma and associated equipment. The majority of the services are for chinook force (approximately 70 %), the support to puma force is primarily to alleviate pressures due to Op TORAL (support to NATO in Kabul). In addition to engineering, the provision of logistic, administrative and training support will also be required at RAF Odiham and RAF Benson. An element of administration support will be required at AACen Middle Wallop.

II.1.6)

Common Procurement Vocabulary (CPV)

50211000

II.1.7)

Information about subcontracting

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II.1.8)

Division into lots

No

II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

Outputs may change depending on the on-going requirements of the authority and additional tasks, within trade boundaries, may be requested. The following range of services will be required.

(a) on aircraft engineering. aircraft mechanical/avionic maintenance at senior supervisor, supervisor and technician level outputs;

(b) logistics information system management. Typically, senior supervisor level output;

(c) GOLDesp Boundary Cell. To deliver the required output, using producers, supervisors and senior supervisors across RAF Odiham and Benson, including provision of GOLDesp training;

(d) administration. supervision and clerking in engineering records, voucher progress and equipment supply group;

(e) vehicle/airfield support equipment maintenance. Electrical and mechanical maintenance outputs;

(f) weapons maintenance. Small arms weapons maintenance and supervision, e.g. L85A2 rifle and Glock pistol;

(g) survival equipment maintenance. Flying clothing, life raft, harness maintenance, supervision and support;

(h) role bay equipment maintenance. Role equipment and ballistic protection maintenance;

(i) infra-red counter measures (IRCM) bay logistics support. IRCM Bay transaction processing and receipt and dispatch activity;

(j) supply provision. Within ECI, forward delivery, fuels and lubricants, clothing and barrack stores, tech supply group, general engineering flight supply and tool issue centre;

(k) motor transport (MT) driving and supervision. C, D and E licensed driving, supervision and senior supervision.

The contractor will be provided with at least 4 weeks’ notice of the requirement to work at other locations. Other, shorter-duration, temporary work at other UK locations may be required at shorter notice; the Authority will provide as much notice as possible.

All contractor personnel are to be cleared to security check (SC) standard.

 30 000 00040 000 000GBP

II.2.2)

Information about options

An option to extend the contract for 1 year is required.

Provisional timetable for recourse to these options

II.2.3)

Information about renewals

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

An indemnity, guarantee or bank bond may be required to support the contract. The Ministry of Defence/authority reserves the right to ask for an indemnity, guarantee or bank bond if the supplier does not meet the required standard for economic and financial standing.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Specific conditions will be set out in the invitation to tender. Payment will be by the MOD's e-procurement/contracting purchasing and finance (CP&F) system. A contractor will need to use Exostar in order to use CP&F. Payment will be made in arrears and following the acceptance of the services.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the authority. The authority shall require the group to form a legal entity before entering into the contract.

III.1.4)

Other particular conditions to which the performance of the contract is subject

The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a security aspects letter, the authority reserves the right to amend the terms of the security aspects letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.

TUPE may apply to this requirement. Two individuals in the current contract with Morson International may be subject to TUPE.

There may be a break clause and there may be a break point in April 2023. This gives Ministry of Defence a chance to re-evaluate the support needed to the puma force.

A security aspects letter may be applied to this contract.

Special conditions regarding sub-contracting, environmental and sustainable procurement may also apply.

III.1.5)

Information about security clearance

 23-03-2020

III.2)

Conditions for Participation

III.2.1)

Personal situation

The authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.

Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.

Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the authority.

Please provide a signed statement relating to good standing.

III.2.2)

Economic and financial standing

(a) appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance requirements are set out in Part 1 of the pre- qualification questionnaire. Two years audited accounts (if available) or equivalent information is required.

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This is sort through a dynamic pre-qualification questionnaire.

The estimated annual contract value is 6 000 000 GBP. If the estimated annual contract value is greater than 25 % of the supplier’s turnover, the Authority reserves the right to exclude the supplier from being selected to tender except where the supplier provides, to the satisfaction of the authority, evidence showing it has sufficient economic and financial capability, for example such evidence may include:

1) Any additional information proving it has sufficient economic and financial resources to deliver the requirement; and

2) Stating whether the supplier is willing to provide the Authority with an indemnity, guarantee or bank bond.

A financial assessment will be undertaken on the supplier’s financial status. An overall pass/fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the Parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation will be utilised as part of this process.

III.2.3)

Technical and/or professional capacity

(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability;

(c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past 5 years, or during a shorter period if necessary, and:

(i) the dates on which the goods were sold or the services provided;

(ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided;

(iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and

(v) where — (a) that person was not a contracting authority, and (b) the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided.

(d) a statement of the technicians or technical services available to the economic operator to:

(i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator

(e) a statement of the economic operator's:

(i) technical facilities;

(ii) measures for ensuring quality;

(iii) study and research facilities; and

(iv) internal rules regarding intellectual property.

(f) a check carried out by the contracting authority or on its behalf by a competent official body of the member State in which the economic operator is established:

(i) on the technical capacity of the economic operator; and

(ii) if relevant, on the economic operator's study and research facilities and quality control measures.

(m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority;

(n) a certificate:

(i) attesting conformity to quality management systems standards based on the relevant European standard; and

(ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification.

(o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i)

Technical capability selection criteria are set out in Part 2 of the pre-qualification questionnaire.

A Supplier will need to have SC security clearance.

The main contractor will be required to provide evidence of its subcontractor’s ability to process, store and transmit classified information at the level of SC security clearance by describing the required facility security clearance (FSC) granted by its national or designated security authority.

The authority reserves the right under Article 21(5) of Directive 2009/81/EC to reject any subcontractor chosen by the main contractor at any stage of the contract award procedure or during performance of the contract if that subcontractor:

1) Requires access to classified information at SC security clearance; and

2) Fails to provide evidence to the satisfaction of the authority that it has the capability to protect that level of classified information in accordance with Article 42.1(j) of Directive 2009/81/EC.

III.2.4)

Reserved contracts

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III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

No

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Yes

Section IV: Procedure

IV.1)

Type of Procedure

IV.1.1)

Type of Procedure

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Justification for the choice of accelerated procedure

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

310

Objective criteria for choosing the limited number of candidates

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on https://www.contracts.mod.uk/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your response manager and add the following access code: 762G77379C. Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is 23.1.2020 16.00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online frequently asked questions (FAQ's) or the user guides or contact the MOD DCO Helpdesk by emailing — support@contracts.mod.uk or call 0800 282 324.

Interested suppliers are required to complete the dynamic pre-qualification questionnaire (DPQQ) to provide the authority with information to evaluate the supplier’s capacity and capability against the selection criteria.

The authority will use the DPQQ response to create a shortlist of tenderers who:

1) Are eligible to participate;

2) Fulfil any minimum economic, financial, professional and technical standards; and

3) Best meet, in terms of capacity and capability, the selection criteria set out in this notice and the DPQQ.

Further details of the method for choosing the tenderers is set out in the DPQQ.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No
Yes
No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

ARMYHQ2/00441

IV.3.2)

Previous publication(s) concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

 

IV.3.4)

Time-limit for requests to participate

 23-01-2020  16:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

 10-02-2020

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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Section VI: Complimentary Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No

VI.3)

Additional Information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Electronic trading

Potential suppliers must note the mandatory requirement for electronic trading using the contracting, purchasing and finance (CP&F) electronic procurement tool. All payments for Contractor Deliverables under the contract shall only be made via CP&F. You can find details on CP&F at https://www.gov.uk/government/publications/mod-contracting-purchasing-and-finance-e-procurement-system.

The Cyber Risk Profile for this requirement identified by the Cyber Risk Assessment is low — Reference: RAR-EEJH254F.

More information on Government Security Classifications:

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU); the Defence Contracts Bulletin; Defence Contracts Online (DCO): https://www.contracts.mod.uk/ and contracts finder.

Expressions of interest to participate in this requirement are to be submitted on the DCO by completing the dynamic pre-qualification notice (DPQQ). Interested parties are required to complete the DPQQ to provide information that allows the authority to evaluate potential suppliers' capacities and capabilities.

Deadline for completion of the dynamic pre qualification questionnaire (DPQQ) is 23.1.2020 16.00.

Potential suppliers should note that responses to all questions in Part 1 of the dynamic pre-qualification questionnaire (DPQQ) will be marked on a pass/fail basis. Economic operators that are assessed as having failed any of the Part 1 questions will automatically be eliminated from the process and not invited to tender for this requirement. Questions in Part 2 of the DPQQ will be marked as indicated within that section. Economic operators that are assessed as having failed the pass/fail questions in Part 2 will automatically be eliminated from the process and not invited to tender for this requirement. If more than 10 suppliers meet the minimum selection criteria, the authority intends to invite the 10 highest scoring Suppliers to tender for this requirement.

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your response manager and add the following access code: 762G77379C.

Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the access code via DCO as the opening and closing date is visible within the opportunity.

Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online frequently asked questions (FAQ's) or the user guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or tel. 0800 282 324.

Go reference: GO-2019129-DCB-15670393

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Ministry of Defence, C&C, Other
Ramillies Building, Marlborough Lines, Monxton Road
Andover SP11 8HJ UK
thomas.mcmullen397@mod.gov.uk +44 1264381961

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

 09-12-2019

Current Notes