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Notice Summary

Title:
United Kingdom-Caerphilly: All-Wales IT Products and Services (ii)
Document Ref:
585908-2019
Document Type:
Contract Notice - Open Procedure
Published By:
National Procurement Service (Welsh Government)
Date Published:
11 December 2019
Deadline Date:
17 January 2020
Document Source:
Framework/DPS:
Yes
Alert Profile:
Labels:

Notice Abstract

This procurement exercise is being conducted by the National Procurement Service for Wales (NPS), which is hosted by the Welsh Government. NPS acts on behalf of the Welsh public sector to deliver value for money from the procurement of common and repetitive goods and services.The Supplier shall be required to provide a range of products and/ or services under the following lots:Lot 1: Commodity catalogue;Lot 2: Hardware;Lot 3: Licensing and subscriptions;Lot 4: Audio visual; andLot 5: Solutions.The supplier shall be required to deliver products and services across Wales to a range of locations and organisations. The supplier shall be required to:— provide advice on a wide range of products,— hold relevant vendor accreditations,— integrate new products with a complex array of existing infrastructure and desktop estates,— provide a variety of ICT services delivered by technically qualified staff with relevant experience, and— deliver wider social and economic benefits.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

National Procurement Service (Welsh Government)

T’yr Afon, Bedwas Road

Caerphilly

CF83 8WT

UK

Telephone: +44 3007900170

E-mail: NPSICTCategoryTeam@gov.wales

NUTS: UKL

Internet address(es)

Main address: http://npswales.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA27760

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk/web/login.shtml


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/web/login.shtml


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://etenderwales.bravosolution.co.uk/web/login.shtml


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

All-Wales IT Products and Services (ii)

Reference number: NPS-ICT-0094-19

II.1.2) Main CPV code

30000000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

This procurement exercise is being conducted by the National Procurement Service for Wales (NPS), which is hosted by the Welsh Government. NPS acts on behalf of the Welsh public sector to deliver value for money from the procurement of common and repetitive goods and services.

The Supplier shall be required to provide a range of products and/ or services under the following lots:

Lot 1: Commodity catalogue;

Lot 2: Hardware;

Lot 3: Licensing and subscriptions;

Lot 4: Audio visual; and

Lot 5: Solutions.

The supplier shall be required to deliver products and services across Wales to a range of locations and organisations. The supplier shall be required to:

— provide advice on a wide range of products,

— hold relevant vendor accreditations,

— integrate new products with a complex array of existing infrastructure and desktop estates,

— provide a variety of ICT services delivered by technically qualified staff with relevant experience, and

— deliver wider social and economic benefits.

II.1.5) Estimated total value

Value excluding VAT: 300 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum 3 lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Restrictions are in place on which lots suppliers are able to bid for. Full information is available in the invitation to tender document.

II.2) Description

Lot No: 1

II.2.1) Title

Commodity IT Hardware Catalogue

II.2.2) Additional CPV code(s)

30200000

30213200

30232000

32422000

30215000

30231000

32423000

30230000

31300000

30100000

30213100

30233000

32270000

30213300

30237000

30234000

30236000

30213000

30237300

32420000

32421000

32232000

32260000

30210000

30232100

30232110

30232120

30124520

32332100

32321200

32250000

32252100

30233100

30233180

30237410

II.2.3) Place of performance

NUTS code:

UKL

Main site or place of performance:

The provision of goods will be across multiple organisations and sites across Wales.

II.2.4) Description of the procurement

The purpose of this lot is to:

(a) simplify processes for purchasing low value commodity items, through;

(i) allowing for spot buying via direct awards;

(ii) identifying products availability; and

(iii) reducing delivery lead-times.

(b) provide customers value for money; and

(c) provide access to a wide range of products.

The supplier shall provide a wide range of off-the-shelf IT hardware products to meet a wide variety of requirements across the Welsh Public Sector, including but not limited to:

(a) peripherals (i.e. printers, scanners, USB memory sticks, external hard drives, web cams, keyboards, mouse devices, speakers, etc.);

(b) consumables (i.e. storage disks, cables, spares/replacement parts, tools for repairs/ cleaning materials);

(c) ancillary products (digital cameras, dictaphones, etc.); and

(d) low volume hardware purchases (smartphones, monitors, tablets, laptops etc.).

This is a single supplier lot, with orders being placed by direct award, via an electronic catalogue.

The following are out of scope of this lot:

(a) services;

(b) software;

(c) bespoke products; or

(d) individual line items with a value of 2 000 GBP or more.

This will be a single supplier lot with call-offs on a direct award basis, via a Supplier hosted web catalogue.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical expertise / Weighting: 45

Quality criterion: Sustainibility / Weighting: 5

Cost criterion: Commercial / Weighting: 50

II.2.6) Estimated value

Value excluding VAT: 10 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The initial term of the agreement will be for a period of 2 years with the option to extend for further periods up to 2 years.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

A maximum of 1 supplier will be awarded a place within this lot.

The invitation to tender (ITT) documentation can be accessed via eTenderWales, the references for this lot are:

— project_43272,

— itt_78531 — Stage 1 qualification (must be completed by all tenderers),

— itt_78532 — Lot 1: commodity IT hardware catalogue,

— itt_79211 —community benefits (must be completed by all tenderers).

Lot No: 2

II.2.1) Title

IT Hardware

II.2.2) Additional CPV code(s)

30200000

30213200

80533000

72000000

72100000

50320000

32422000

30215000

30231000

32423000

32250000

30230000

50312000

51000000

30213100

72800000

50300000

31154000

30233000

32424000

32270000

30213300

30237000

72500000

30234000

30236000

32425000

30213000

51600000

30237300

32420000

32421000

32427000

72900000

32260000

30210000

48820000

48821000

48800000

30234500

72511000

72510000

72514100

72540000

72590000

II.2.3) Place of performance

NUTS code:

UKL

Main site or place of performance:

Products and services to be delivered across multiple sites and organisations in Wales.

II.2.4) Description of the procurement

The purpose of this lot is to provide customers with:

(a) access to a wide range of IT hardware products;

(b) access to services to support, manage and enable IT hardware estates;

(c) value for money, through;

(i) an effective supply chain;

(ii) supply base with vendor accreditations; and

(iii) value added services.

The supplier shall provide a range of IT Hardware, including but not limited to:

(a) end user devices;

(b) servers and storage devices;

(c) network equipment;

(d) converged infrastructure;

(e) Electronic point of sale (EPOS hardware); and

(f) end point devices.

This will be a multi-supplier lot, with a maximum of 15 suppliers. In order to meet the required service levels required by a diverse customer base, this Lot will be divided into 3 sub-lots, 5 suppliers per sub-Lot:

(a) small customer organisations;

(b) large customer organisations; and

(c) original equipment manufacturer.

Full details are available in the ITT.

II.2.5) Award criteria

Criteria below:

Quality criterion: Account management / Weighting: 7.5

Quality criterion: Technical expertise / Weighting: 50.5

Quality criterion: Sustainability / Weighting: 12

Cost criterion: Commercial / Weighting: 30

II.2.6) Estimated value

Value excluding VAT: 150 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The initial term of the agreement will be for a period of 2 years with the option to extend for further periods up to 2 years.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

A maximum of 15 suppliers will be awarded a place within this lot.

Customers will be able to vary the weightings of the award criteria as part of the framework call-off procedure. Further details regarding variance ranges are included within the tender documentation.

Suppliers successful under this lot will be provided the option to be appointed to Lot 5 (solutions).

Lot No: 3

II.2.1) Title

Licensing and Subscriptions

II.2.2) Additional CPV code(s)

48000000

48222000

48825000

80533000

72000000

48700000

48100000

72300000

48210000

72800000

72200000

48400000

48800000

48220000

48500000

72500000

48600000

72210000

48900000

48300000

48200000

II.2.3) Place of performance

NUTS code:

UKL

Main site or place of performance:

Products and services to be delivered across multiple sites and organisations in Wales.

II.2.4) Description of the procurement

The purpose of this lot is to provide customers:

(a) access to a wide range of software and cloud services products;

(b) access to services to deploy and manage software and cloud services;

(c) value for money, through.

(i) competitive tendering (further competitions);

(ii) supply base with vendor accreditations; and

(iii) value adding services.

Licensing and subscription Scope

The supplier shall provide a wide range of licensing and subscriptions, including but not limited to:

(a) off-the-shelf software licences;

(b) enterprise licenses;

(c) open source software;

(d) software as a service subscriptions;

(e) support licence renewals; and

(f) cloud and web services (including platform and infrastructure as a service).

The supplier shall have the capability to provide software products to multiple operating systems.

Associated services scope

The supplier shall provide a range of design, implementation and on-going management services, to include but not be limited to:

(a) strategy design;

(b) security management;

(c) application integration, deployment and management;

(d) technical services to support adoption;

(e) metering services (pay-per-use) for cloud;

(f) training; and

(g) software asset management.

II.2.5) Award criteria

Criteria below:

Quality criterion: Account management / Weighting: 5

Quality criterion: Technical expertise / Weighting: 55

Cost criterion: Commercial / Weighting: 40

II.2.6) Estimated value

Value excluding VAT: 90 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The initial term of the agreement will be for a period of 2 years with the option to extend for further periods up to 2 years.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

A maximum of 5 suppliers will be awarded a place within this lot.

Customers will be able to vary the weightings of the award criteria as part of the framework call-off procedure. Further details regarding variance ranges are included within the tender documentation.

Suppliers successful under this lot will be provided the option to be appointed to Lot 5 (solutions).

Lot No: 4

II.2.1) Title

Audio Visual

II.2.2) Additional CPV code(s)

32321200

30000000

32321300

50340000

50300000

50342000

30231320

30237260

32323000

38651600

92224000

30191200

38652100

32340000

48515000

72212515

32300000

32323500

II.2.3) Place of performance

NUTS code:

UKL

Main site or place of performance:

Products and services to be delivered across multiple sites and organisations in Wales.

II.2.4) Description of the procurement

The supplier shall provide a range of Audio Visual (AV) equipment including but not limited to:

(a) video conferencing equipment;

(b) interactive whiteboards;

(c) interactive displays;

(d) projectors;

(e) sound and visual recording equipment;

(f) CCTV systems;

(g) meeting room audio;

(h) PA systems; and

(i) digital signage etc.

The supplier shall be able to provide rental equipment and services for instances such as one-off events.

Services

11.4 The supplier shall be required to provide on-going support and maintenance for:

(a) equipment installed by the supplier; and

(b) existing equipment.

Tenderers bidding for Lot 4 (Audio Visual) shall not be permitted to bid for any other Lots, with the exception of the option of being appointed to Lot 5.

II.2.5) Award criteria

Criteria below:

Quality criterion: Sustainability / Weighting: 10

Quality criterion: Technical Expertise / Weighting: 52.5

Quality criterion: Account management / Weighting: 7.5

Cost criterion: Commercial / Weighting: 30

II.2.6) Estimated value

Value excluding VAT: 10 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The initial term of the agreement will be for a period of 2 years with the option to extend for further periods up to 2 years.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

A maximum of 5 suppliers will be awarded a place within this lot.

Customers will be able to vary the weightings of the award criteria as part of the framework call-off procedure. Further details regarding variance ranges are included within the tender documentation.

Suppliers successful under this lot will be provided the option to be appointed to Lot 5 (solutions).

Lot No: 5

II.2.1) Title

Solutions

II.2.2) Additional CPV code(s)

30000000

II.2.3) Place of performance

NUTS code:

UKL

Main site or place of performance:

Products and services to be delivered across multiple sites and organisations in Wales.

II.2.4) Description of the procurement

The supplier shall provide an integrated IT hardware and software solutions service, which will include but will not be limited to the scope of Lots 2 – 4.

This may take the form of:

(a) a one-stop-shop solution in which a single supplier provides all aspects of the customers IT requirements;

(i) entire IT commodity requirement; or

(ii) several elements, i.e. hardware and software;

(iii) semi managed service, where a supplier would provide day-to-day operations, such as schools appointing a supplier to provide, install and manage network, to support chrome apple etc. Or

(b) the design, implementation and/or support of an IT solution, which requires products and or services covered by 2 or more lots, including but not limited to:

(i) digital transformation;

(ii) emerging technologies, i.e. smart city, machine learning, IoT;

(iii) unified/corporate comms;

(iv) converged/hyper converged/software defined Infrastructure;

(v) data centre design and implementation;

(vi) hybrid infrastructure solutions; and

(vii) bundled hardware and software.

Successful tenderers on Lot 2 (hardware), Lot 3 (licensing and subscriptions) and Lot 4 (audio visual) shall automatically be given the option to be appointed to Lot 5 (solutions).

For avoidance of doubt, there will be no separate tender exercise to appoint tenderers to Lot 5 (solutions).

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 40 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The initial term of the agreement will be for a period of 2 years with the option to extend for further periods up to 2 years.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Suppliers successful in bidding for Lots 2 (IT hardware), Lot 3 (licensing and subscriptions) and Lot 4 (audio visual) will be given the option to be appointed to this lot. There will be no separate tender process to be appointed to this lot.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As detailed in the tender documentation and framework terms and conditions.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 27

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2019/S 072-169638

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 17/01/2020

Local time: 15:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 9 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 17/01/2020

Local time: 15:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The following bodies may use this framework:

— Welsh Minister, their agencies, sponsored and statutory bodies and other contracting authorities funded by them,

— the Welsh Assembly Commission,

— UK Government, their agencies, companies and limited liability partnerships or other corporate entities, which operate in Wales,

— Local Authorities in Wales,

— contracting authorities established for the provision of culture, media and sport in Wales,

— NHS Health Boards in Wales,

— higher and further education bodies in Wales,

— police and crime commissioners and police forces; national park, and fire and rescue authorities in Wales,

— Citizen Advice Bureaux in Wales,

— registered social landlords,

— schools, sixth-form colleges, foundation schools and academies in Wales (but not independent schools),

— HM Inspectorate of Schools in Wales (Estyn),

— town and Community Councils in Wales,

— tribunals,

— Welsh Government,

— Housing associations,

— Wales Council for Voluntary Action,

— Third sector bodies.

The full list of customer organisations is in the invitation to tender document, available via eTenderWales.

The invitation to tender (ITT) documentation can be accessed via eTenderWales: https://etenderwales.bravosolution.co.uk.

The first person from your organisation to use the platform will be required to register on behalf of the organisation.

Registration involves accepting a user agreement, and providing basic information about your organisation and about the user performing the registration.

The user who performs the registration becomes the super user for the organisation.

On registering on the platform the super user will select a username and will receive a password.

The password will be sent by e-mail to the e-mail address that was specified in the user details section of the registration page.

How to find the ITT:

Once logged in you must click on ‘ITTs Open to all Suppliers’.

The etender references for this framework are:

Project_43272

ITTs

The following ITTs must be completed by tenderers wishing to bid for each subject area:

Itt_78531 — Stage 1 qualification (must be completed by all tenderers)

Itt_78532 — Lot 1: commodity IT hardware catalogue;

Itt_78543 — Lot 2 a: IT hardware ‘Small Customer Organisations’;

Itt_78547 — Lot 2 b: IT hardware ‘Large Customer Organisations’;

Itt_78545 — Lot 2 c: IT hardware ‘OEM Only’;

Itt_78549 — Lot 3: licensing and Subscriptions;

Itt_78550 — Lot 4: Audio visual.

Itt_79211 —Community benefits (must be completed by all tenderers).

Click on the title to access summary details of the ITT. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT's’ on the home page.

You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.

If you have any queries regarding the tender please message using the e-tenderwales message portal.

If you require the documentation in an alternative format, please use the ‘Messages’ area to contact the buyer directly, who will be able to provide a more suitable format. For example, braille, large print, word document or audio format.

Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=97505

Under the terms of this contract the successful supplier(s) will be required to deliver community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The community benefits included in this contract are:

— supply chain opportunities,

— training and employment opportunities,

— community projects.

(WA Ref:97505)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

National Procurement Service (Welsh Government)

T’yr Afon, Bedwas Road

Caerphilly

CF83 8WT

UK

Telephone: +44 3007900170

E-mail: NPSICTCategoryTeam@gov.wales

Internet address(es)

URL: http://npswales.gov.uk

VI.5) Date of dispatch of this notice

09/12/2019

Current Notes