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Notice Summary

Title:
UK-Worcester: Guildhall Conference and Public Address Systems
Document Ref:
GB003ZM317121
Document Type:
Contract Notice - Other
Published By:
Worcester City Council
Date Published:
05 December 2019
Deadline Date:
17 January 2020
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

Guildhall Conference and Public Address Systems 1. Introduction 1.1 Worcester City Council [“The Council”] is inviting tenders from Potential Suppliers for the supply, installation, commissioning and maintenance of the following: i. Conferencing System at the Guildhall, High Street, Worcester, WR1 2EY which includes: (a) 20 duals & 5 single DICENTIS (or equivalent) Wireless Delegate Units with delegate ID functionality. ii. Public Address (PA) System at the Guildhall, High Street, Worcester, WR1 2EY which includes: (a) Fixed speakers for all 5 public rooms in the Guildhall being, Council Chamber, Randall Room, Lower Hall, Assembly Room and Court Room. (b) 1 corded, 2 wireless and 2 lapel microphones. iii. Portable Infrared Hearing System which is compatible with the Conferencing system and PA system. iv. Management Software Supporting Centralised Management Software for the management of the systems 1.2 Budget The target budget for this contract is £50,000 for the whole three year Initial Contract term and any bids over £60,000 for the whole three year Initial Contract term will be disqualified. 1.3 Future Additional Services /Facilities The Council needs to ensure the longevity of its new Conferencing and PA systems in order to meet future business needs. The systems are therefore required to facilitate voting functionality and video webcasting / visual live streaming which may be added at a later date. We currently provide audio live streaming as standard. It is therefore essential that the new systems are technically capable of providing voting functionality and video webcasting / visual live streaming in future. 1.4 Bidders are required to carry out a site visit and create a plan of the Guildhall to assess the acoustics of the five public rooms. 1.5 A maintenance and call out agreement will be required for both the Conference system and PA system and any Additional Services.

Notice Details

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address

Worcester City Council
N/A
Worcester UK
Sheila Mari - Worcester N/A
sheila.mari@worcester.gov.uk N/A

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Guildhall Conference and Public Address Systems

2.2

Description of the goods or services required

Guildhall Conference and Public Address Systems

1. Introduction 1.1 Worcester City Council [“The Council”] is inviting tenders from Potential Suppliers for the supply, installation, commissioning and maintenance of the following: i. Conferencing System at the Guildhall, High Street, Worcester, WR1 2EY which includes: (a) 20 duals & 5 single DICENTIS (or equivalent) Wireless Delegate Units with delegate ID functionality. ii. Public Address (PA) System at the Guildhall, High Street, Worcester, WR1 2EY which includes: (a) Fixed speakers for all 5 public rooms in the Guildhall being, Council Chamber, Randall Room, Lower Hall, Assembly Room and Court Room. (b) 1 corded, 2 wireless and 2 lapel microphones. iii. Portable Infrared Hearing System which is compatible with the Conferencing system and PA system. iv. Management Software Supporting Centralised Management Software for the management of the systems 1.2 Budget The target budget for this contract is £50,000 for the whole three year Initial Contract term and any bids over £60,000 for the whole three year Initial Contract term will be disqualified. 1.3 Future Additional Services /Facilities The Council needs to ensure the longevity of its new Conferencing and PA systems in order to meet future business needs. The systems are therefore required to facilitate voting functionality and video webcasting / visual live streaming which may be added at a later date. We currently provide audio live streaming as standard. It is therefore essential that the new systems are technically capable of providing voting functionality and video webcasting / visual live streaming in future. 1.4 Bidders are required to carry out a site visit and create a plan of the Guildhall to assess the acoustics of the five public rooms. 1.5 A maintenance and call out agreement will be required for both the Conference system and PA system and any Additional Services.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Region(s) of supply Worcestershire

Estimated contract dates

Start date 02/03/2020

End date 28/02/2023

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

The procedure type is unknown.

4.2

Reference number attributed to the notice by the contracting authority

DN451744

4.3

Time Limits

   17-01-2020  Time 12:00

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Please visit the following portal to view this notice:

https://procontract.due-north.com/Advert?advertId=17902e67-b116-ea11-80fb-005056b64545

Expression of interest deadline: 17/01/2020 at 12:00 hrs

(MT Ref:317121)

5.2

Additional Documentation

5.3

Publication date of this notice

 05-12-2019

Current Notes