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Notice Summary

Title:
United Kingdom-Glasgow: Gardeen HA Environmental Maintenance
Document Ref:
576184-2019
Document Type:
Contract Notice - Open Procedure
Published By:
Gardeen Housing Association Ltd
Date Published:
05 December 2019
Deadline Date:
09 January 2020
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

The successful candidate will be responsible for:Domestic bulk item clearance and uplift/disposal; clearing void properties; cleaning common closes; cleaning external bin stores; litter/leaf collection; sharps removal; sweeping and cleaning hard standings/parking bays; emptying dog waste bins; weed control; tree maintenance; shrub pruning; hedge cutting and grass cutting in communal areas, front and rear gardens, backcourts, access lanes and all external common areas within the red boundaries indicated to be the contract area at Schedule 1.Duties include: reporting in/out at the employer’s offices at the start and end of each working day; initial clean up and maintenance plan; regular weekly inspection throughout year: report on condition of shrubs, trees, play areas etc, recommendations for maintenance and improvement; quarterly review of contractor performance.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Gardeen Housing Association Ltd

32 Garlieston Road, Barlanark

Glasgow

G33 4UD

UK

Telephone: +44 1417719590

E-mail: info@gardeen.org.uk

NUTS: UKM82

Internet address(es)

Main address: http://www.scottishhousingconnections.org/shcc/association.aspx?assoc=24

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16405

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Gardeen HA Environmental Maintenance 2020

Reference number: 6280

II.1.2) Main CPV code

90700000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The successful candidate will be responsible for:

Domestic bulk item clearance and uplift/disposal; clearing void properties; cleaning common closes; cleaning external bin stores; litter/leaf collection; sharps removal; sweeping and cleaning hard standings/parking bays; emptying dog waste bins; weed control; tree maintenance; shrub pruning; hedge cutting and grass cutting in communal areas, front and rear gardens, backcourts, access lanes and all external common areas within the red boundaries indicated to be the contract area at Schedule 1.

Duties include: reporting in/out at the employer’s offices at the start and end of each working day; initial clean up and maintenance plan; regular weekly inspection throughout year: report on condition of shrubs, trees, play areas etc, recommendations for maintenance and improvement; quarterly review of contractor performance.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

45112700

90911200

II.2.3) Place of performance

NUTS code:

UKM82

Main site or place of performance:

Barlanark G33.

II.2.4) Description of the procurement

The tender evaluation will comprise the ESPD, your quality score for the TQQ; and the contract sum stated on the form of tender.

The submitted ESPD will assess the selection criteria as a pass or fail to identify contractors who pass by meeting the criteria. Only those contractors who achieve an ESPD pass will have their tender quality and cost considered/evaluated.

The criteria for scoring will be to reach a total percentage score as follows:

Price (tender) — deducting 1 % from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting.

Quality — out of 100 for your TQQ submission, ranked in relation to the other candidates.

The candidates will be scored relative to each other (best answer scoring highest), based on the employer’s individual aspirations/requirements and the information provided by the candidate(s).

II.2.5) Award criteria

Criteria below:

Quality criterion: TQQ quality / Weighting: 70

Price / Weighting:  30

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2020

End: 31/03/2021

This contract is subject to renewal: Yes

Description of renewals:

The initial contract period will be to 31.3.2021, with options to extend the contract solely at the employer’s discretion on an annual basis thereafter to 31.3.2025

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Refer 'Instructions to Contractors and Project Criteria' on pages 5-10 of the specification of works attached.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Your company must be [or agree to do so] at least one of the following: construction line registered or UKAS accredited for compliance in accordance with ISO 9001&14001 or BS OHSAS 18001 or 45001 or have successfully met the assessment requirements of a construction-related scheme with registered membership of Safety Schemes in Procurement (SSIP);

Disclosure under the PVG system is recommended;

Agreement to additional financial credit checks including an assessment of your annual turnover and profit over the last 3 financial years, supplemented by enquiries through credit reference agencies [Dunn and Bradstreet];

An annual turnover more than 100 000,00 GBP, and annual profit greater than zero in each of the past 3 years;

The minimum insurance requirements, relevant to this contract, which the candidate holds [and/or confirms will be placed prior to date of contract where applicable] are 5 000 000 GBP cover for public liability; and 10 000 000 GBP cover for employer’s liability;

Environmental works must not be sub-contracted;

Contractors must include evidence of experience, directly or by in-house team(s), of completion of as many similar landscaping contracts as practicable in the past 5 years. The threshold for experience is similar scope, quantity and value of works for a minimum of 2 completed term contracts;

The employer must be permitted to obtain references from any of the candidate’s clients, whether listed under experience or not, to evidence the quality of service the Candidate states has been previously provided to the employer and/ or others;

Operation of a management database system which includes: electronic communication; electronic documentation and certification issue; financial/payment applications in an agreed format to facilitate component accounting; record photographs; reports on no-access, progress/completion; measurement/reporting of KPIs; and providing bespoke reports in .csv format as agreed with the employer.

Operation of a quality management system to ensure there is a single, clearly identified local point of contact/quality controller and that quality is managed effectively.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Refer Specification of Works attached

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 09/01/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 09/01/2020

Local time: 14:00

Place:

32 Garlieston Road, Glasgow G33 4UD.

Information about authorised persons and opening procedure:

Gardeen HA staff and committee members in accordance with HA procedures.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Refer specification of works attached

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=606319.

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Refer Specification of Works attached, schedule 6

(SC Ref:606319)

VI.4) Procedures for review

VI.4.1) Review body

Gardeen Housing Association Ltd

32 Garlieston Road, Barlanark

Glasgow

G33 4UD

UK

Telephone: +44 1417719590

Internet address(es)

URL: http://www.scottishhousingconnections.org/shcc/association.aspx?assoc=24

VI.5) Date of dispatch of this notice

02/12/2019

Current Notes