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Notice Summary

Title:
United Kingdom-South Shields: Work Wear, Personal Protection Equipment Including Safety Footwear and Uniform Clothing
Document Ref:
551309-2019
Document Type:
Contract Notice - Open Procedure
Published By:
South Tyneside Metropolitan Borough Council, South Tyneside Homes Ltd and South
Date Published:
21 November 2019
Deadline Date:
06 January 2020
Document Source:
Framework/DPS:
Yes
Alert Profile:
Labels:

Notice Abstract

South Tyneside Council (STC) is looking to conduct a procurement exercise which will result in the establishment of a framework on behalf of NEPO Local Authorities and other.NEPO associate members for the supply and delivery of work wear, personal protection equipment including safety footwear and uniform clothing which fully meets the requirements of contracting authorities.There will be 3 lots on the framework.The framework will be for 2 years with a possible extension of 2 years on a 12 month basis or 1 x 24 month.The 3 lots are:Lot 1: Work Wear;Lot 2: Personal Protection Equipment including Safety Footwear;Lot 3: Uniform Clothing.It is proposed that 1-3 suppliers be appointed to each lot. Call-off will be available by direct award to the supplier(s) offering the most economically advantageous solution for authority specific requirements taking into account information submitted at framework tender stage. Call-off will also be available by further competition.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

South Tyneside Metropolitan Borough Council, South Tyneside Homes Ltd and South Tyneside Ventures Trust Ltd

Town Hall and Civic Office, Westoe Road

South Shields

NE23 2RL

UK

Contact person: Shona Mac Daid

E-mail: shona.macdaid@southtyneside.gov.uk

NUTS: UKC22

Internet address(es)

Main address: http://www.southtyneside.gov.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.nepoportal.org


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://www.nepoportal.org


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Framework for the Supply and Delivery of Work Wear, Personal Protection Equipment Including Safety Footwear and Uniform Clothing

II.1.2) Main CPV code

18000000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

South Tyneside Council (STC) is looking to conduct a procurement exercise which will result in the establishment of a framework on behalf of NEPO Local Authorities and other.

NEPO associate members for the supply and delivery of work wear, personal protection equipment including safety footwear and uniform clothing which fully meets the requirements of contracting authorities.

There will be 3 lots on the framework.

The framework will be for 2 years with a possible extension of 2 years on a 12 month basis or 1 x 24 month.

The 3 lots are:

Lot 1: Work Wear;

Lot 2: Personal Protection Equipment including Safety Footwear;

Lot 3: Uniform Clothing.

It is proposed that 1-3 suppliers be appointed to each lot. Call-off will be available by direct award to the supplier(s) offering the most economically advantageous solution for authority specific requirements taking into account information submitted at framework tender stage. Call-off will also be available by further competition.

II.1.5) Estimated total value

Value excluding VAT: 4 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Work Wear

II.2.2) Additional CPV code(s)

18110000

18220000

18221000

35113400

18400000

18100000

II.2.3) Place of performance

NUTS code:

UK

UKC

II.2.4) Description of the procurement

Supply and deliver a range of work wear to all NEPO members and associates on an as and when required basis.

A 2 stage open procedure will be used for the procurement of this framework agreement. The first stage will consist of the selection process where the authority will focus on the tenderers’ characteristics and suitability in principle to provide the contract requirements. Submissions will initially be assessed in respect of the SQ responses. Subject to passing the SQ assessment, the tender submissions will be evaluated. Failure of any of the pass/fail sections will result in the failure of the SQ submission, and evaluation of the tender will not occur.

All tenderers who pass the selection stage will be eligible to have their submissions assessed at the award stage. The award stage considers the merits of the eligible tenders in order to assess which tenderers can be appointed to the framework. The authority only uses a criterion that is linked to the subject matter of the framework.

Once the award stage is evaluated and successful bidders are ranked, intent to award letters will be issued, the top 1-3 suppliers for each lot will be invited to submit samples no later than 4 working days after the intent letter has been issued of the items they are proposing, as part of a due diligence exercise to ensure they meet the technical specification. The authority reserves the right that in the event that the samples are not found to be satisfactory, that the tender submission will be deemed non-compliant and the remaining tenders ranking will be re-evaluated as necessary.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

This framework contract will be a direct replacement for the current NEPO work wear and personal protection equipment including safety footwear and specialist protection equipment. it is anticipated that the preceding framework contract will be subject to future renewals.

The framework contract will be for a period of 24 months with an option to extend for up 2 x 12 month or 1 x 24 month basis.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Personal Protection Equipment and Safety Footwear

II.2.2) Additional CPV code(s)

18220000

18221000

35113400

18400000

18100000

18813000

18814000

II.2.3) Place of performance

NUTS code:

UK

UKC

II.2.4) Description of the procurement

Supply and deliver a range of personal protection equipment and safety footwear to all NEPO members and associates on an as and when required basis.

A 2 stage open procedure will be used for the procurement of this framework agreement. The first stage will consist of the selection process where the authority will focus on the tenderers’ characteristics and suitability in principle to provide the contract requirements. Submissions will initially be assessed in respect of the SQ responses. Subject to passing the SQ assessment, the tender submissions will be evaluated. Failure of any of the pass/fail sections will result in the failure of the SQ submission, and evaluation of the tender will not occur.

All tenderers who pass the selection stage will be eligible to have their submissions assessed at the award stage. The award stage considers the merits of the eligible tenders in order to assess which tenderers can be appointed to the framework. The authority only uses a criterion that is linked to the subject matter of the framework.

Once the award stage is evaluated and successful bidders are ranked, intent to award letters will be issued, the top 1-3 suppliers for each lot will be invited to submit samples no later than 4 working days after the intent letter has been issued of the items they are proposing, as part of a due diligence exercise to ensure they meet the technical specification. The authority reserves the right that in the event that the samples are not found to be satisfactory, that the tender submission will be deemed non-compliant and the remaining tenders ranking will be re-evaluated as necessary.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

This framework contract will be a direct replacement for the current NEPO work wear and personal protection equipment including safety footwear and specialist protection equipment. It is anticipated that the preceding framework contract will be subject to future renewals.

The framework contract will be for a period of 24 months with an option to extend for up 2 x 12 month or 1 x 24 month basis.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Uniform Clothing (i.e. Catering, Corporate and Leisure)

II.2.2) Additional CPV code(s)

18400000

18100000

18110000

18000000

18222000

II.2.3) Place of performance

NUTS code:

UK

UKC

II.2.4) Description of the procurement

Supply and deliver a range of clothing uniform (i.e. catering, corporate and leisure) to all NEPO members and associates on an as and when required basis.

A 2 stage open procedure will be used for the procurement of this framework agreement. The first stage will consist of the selection process where the authority will focus on the tenderers’ characteristics and suitability in principle to provide the contract requirements. Submissions will initially be assessed in respect of the SQ responses. Subject to passing the SQ assessment, the tender submissions will be evaluated. Failure of any of the pass/fail sections will result in the failure of the SQ submission, and evaluation of the tender will not occur.

All tenderers who pass the selection stage will be eligible to have their submissions assessed at the award stage. The award stage considers the merits of the eligible tenders in order to assess which tenderers can be appointed to the framework. The authority only uses a criterion that is linked to the subject matter of the framework.

Once the award stage is evaluated and successful bidders are ranked, intent to award letters will be issued, the top 1-3 suppliers for each lot will be invited to submit samples no later than 4 working days after the intent letter has been issued of the items they are proposing, as part of a due diligence exercise to ensure they meet the technical specification. The authority reserves the right that in the event that the samples are not found to be satisfactory, that the tender submission will be deemed non-compliant and the remaining tenders ranking will be re-evaluated as necessary.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

This framework contract will be a direct replacement for the current NEPO work wear and personal protection equipment including safety footwear and specialist protection equipment. it is anticipated that the preceding framework contract will be subject to future renewals.

The framework contract will be for a period of 24 months with an option to extend for up 2 x 12 month or 1 x 24 month basis.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 9

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 06/01/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 06/01/2020

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

12 - 18 months prior to the framework Contract expiry date.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The agreement will be available for use by all NEPO Members. A list of member organisations is available in the About section of the NEPO website at: http://www.nepo.org.

This agreement will also be made available to all current and future NEPO associate members. Current associate members are listed in the associate member section of the NEPO website at: http://www.nepo.org/associate-membership/list.

NEPO intends to make the resulting agreement available for use by all contracting authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to government departments and their agencies, non-departmental public bodies, central government, NHS bodies, local authorities, emergency services, coastguard emergency services, educational establishments, registered social Landlords and registered charities who have a need to purchase the above services.

Please see the following websites for further details:

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

https://www.gov.uk/government/organisations/department-for-education

https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://www.ukschoolsdirectory.net

https://www.gov.uk/find-school-in-england

https://education.gov.scot/ParentZone

http://hwb.wales.gov.uk/

https://www.education-ni.gov.uk/

https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development

http://unistats.direct.gov.uk/institutions/

http://www.hefce.ac.uk/workprovide/unicoll/heis/

http://www.hefce.ac.uk/workprovide/unicoll/fecs/

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

http://www.scottishambulance.com/TheService/organised.aspx

http://www.hscni.net/index.php?link=trusts

http://www.scottishambulance.com/TheService/organised.aspx

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

https://www.gov.uk/government/organisations

http://www.northernireland.gov.uk/gov.htm

http://www.nidirect.gov.uk/local-councils-in-northern-ireland

http://www.scotland.gov.uk/Publications/2012/02/2421/1

https://www.communities-ni.gov.uk/contact

https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies

https://www.ons.gov.uk/

https://www.police.uk/forces/

http://www.police-information.co.uk/index.html

http://www.psni.police.uk/index.htm

http://www.scotland.police.uk/

https://www.gov.uk/government/organisations/maritime-and-coastguard-agency http://www.fireservice.co.uk/information/ukfrs

http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland

http://www.fire.org.uk/fire-brigades.html

http://www.nifrs.org/areas-districts/

http://www.firescotland.gov.uk/your-area.aspx https://www.gov.uk/government/publications/current-registered-providers-of-social-housing

http://directory.scottishhousingregulator.gov.uk/pages/default.aspx

https://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en

https://www.nidirect.gov.uk/contacts/housing-associations

http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx

http://www.oscr.org.uk/

https://idea.org.uk/ http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx

http://www.sell2wales.gov.uk/Search/search_Auth.aspx

http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644

A complete list of permissible users is shown on the NEPO website below:

https://www.nepo.org/associate-membership/permissible-users

Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.

Further information can be found at: http://www.nepo.org

VI.4) Procedures for review

VI.4.1) Review body

South Tyneside Council Town Hall and Civic Offices

Town Hall and Civic Offices, Westoe Road

South Shields

NE33 2RL

UK

VI.4.4) Service from which information about the review procedure may be obtained

South Tyneside Council Town Hall and Civic Offices, Westoe RoadSouth

South Shields

NE33 2RL

UK

VI.5) Date of dispatch of this notice

19/11/2019

Current Notes