Directive 2014/24/EU - Public Sector Directive
Section I: Contracting Change
I.1) Name and addresses
The procurement documents are available for unrestricted and full direct access, free of charge at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
Pegasus — Infrastructure Services — Selection Questionnaire (SQ) — Competitive Process with Negotiation (CPN) — Stage 1
Reference number: SS3/19/138
II.1.2) Main CPV code
II.1.3) Type of contract
II.1.4) Short description
The Metropolitan Police Service (MPS), founded by Sir Robert Peel in 1829, is famed around the world and has a unique place in the history of policing. Today, accountable to the Mayor's Office for Policing and Crime(MOPAC), the MPS is responsible for policing an area of 620 square miles with a daily population of over 12 000 000.
The Pegasus Programme will deliver a service model that reflects the future needs of the MPS. It will enable agility and flexibility in our services, an improved user experience and greater value for money. The Pegasus Programme supports the MPS direction and strategy to seize the opportunities of data, digital and technology to be a world leader in policing.
The MPS is tendering for the provision of IT infrastructure services, please refer to Section II.2.4) (description of the procurement) for further detail.
This contract notice covers the procurement of a single contract to deliver these services.
II.1.6) Information about lots
This contract is divided into lots:
II.2.2) Additional CPV code(s)
II.2.3) Place of performance
II.2.4) Description of the procurement
The Metropolitan Police Service (MPS) contracts are currently being delivered as a multi supplier ‘Towers Model’. The MPS is seeking an aggregated model, moving from 6 towers to a 2 tower model with the first 5 towers coming together plus some additional services to make up the infrastructure services tower at a high level consisting of the following services:
— service desk,
— service management (which includes integration of other Suppliers services across the ecosystem),
— hosting services (including datacentre services),
— network services,
— end user services,
— cyber security services and security operations center (SOC),
— mobile voice and data,
— managed print.
The MPS's procurement model is a 2 tower model that will comprise of an infrastructure provider, with embedded service management and integration services, and a separate applications tower. The authority will be looking to procure a 'run and maintain' contract with no pre-planned transformation built into the contract but with the opportunity to use the 2 towers to deliver change on the back of excellent delivery.
The estimated value range (including change) is between 250 000 000 GBP-600 000 000 GBP over 5 years with options to extend by 2 separate periods of one (1) year for ‘Run and Maintain’ services. Assets are predominantly owned by the MPS and there will be a refresh cycle over the contract term.
The authority has a strong preference for appointing a different supplier to each of the infrastructure and applications towers, to ensure independence between the 2 roles as the Infrastructure supplier will be managing the applications supplier to some extent.
The Metropolitan Police Service wishes to invite ICT suppliers to participate in this opportunity for the delivery of infrastructure services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: Yes
Description of renewals:
5-year initial term with options to extend by 2 separate periods of one (1) year.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
II.2.11) Information about options
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
The minimum level of economic and financial standing is 600 000 000 GBP.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
IV.2.2) Time limit for receipt of tenders or requests to participate
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4) Languages in which tenders or requests to participate may be submitted
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 180 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
VI.3) Additional information
Suppliers wishing to express an interest in this tender opportunity, and obtain tender documentation, should go to:
https://bluelight.eu-supply.com/ and select new tender opportunities, and enter the following reference number in the search criteria ‘contains:’ 37912 - SS3/19/138 — Pegasus — infrastructure services then click on the tender opportunity title and select the ‘Login and Register Interest’ button, and enter their username and password.
If not already registered on the Bluelight. EU-Supply eTendering system, suppliers will need to do so by going to https://bluelight.eu-supply.com/ and clicking on the ‘Register Company’ link in the supplier menu, and filling in the company registration form. It is free to register on the system and there are no subscription charges or additional costs for using the system. Once the registration has been processed (which can take up to 48 hours), 2 separate emails containing the username and password will be sent to the email address registered with.
Suppliers will need to return to the tender opportunity on Bluelight.eu-Supply, to express their interest electronically.
URL: https://bluelight.eu-supply.com/Organisations wishing to be considered for appointment as a provider of these services must submit a completed SQ in compliance with the instructions and within the prescribed deadline.
The authority reserves the right to:
(i) withdraw from the procurement process; and/or
(ii) not to award any contract as a result of the competition called for by this notice; and/ or
(iii) to make whatever changes it may see fit to the structure, timing, dates and content of the competition. The authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process. All discussions and meetings will be conducted in English. Tenders and supporting documents must be priced in pound sterling and all payments under the contract will be made in pound sterling.
The authority will identify the applicants with the top four (4) total scores, provided there are four (4) suitably qualified applicants. The authority intends to shortlist those four (4) applicants to the next stage of the tender process. The shortlist shall contain a minimum of 4 applicants who:
1) Meet all eligibility requirements in Part 1 of the SQ response form as set out in the evaluation methodology; and
2) Are awarded a pass for all aspects of the evaluation which are assessed on a pass/fail basis in accordance with the evaluation methodology; and
3) Achieve the four (4) highest scores.
In the event that the total SQ score of the fifth and sixth placed Applicant is within 5 % of the forth placed applicant, the authority reserves the right to invite the fifth and sixth placed applicants to the next stage of the tender process.
VI.4) Procedures for review
VI.4.1) Review body
Metropolitan Police Service
Empress State Building, Empress Approach, Lillie Road, West Brompton
VI.5) Date of dispatch of this notice