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Notice Summary

Title:
United Kingdom-Gloucester: Asset Management Solution
Document Ref:
547285-2019
Document Type:
Contract Notice - Open Procedure
Published By:
Gloucestershire County Council
Date Published:
19 November 2019
Deadline Date:
13 December 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

The Council is looking to procure a Commercial Off The Shelf (COTS) cloud based asset management database solution and associated barcode scanners and printers to meet the combined requirements of health and social care teams across a number of organisations within Gloucestershire who access equipment and technology services through the Section 75 pooled budget arrangement. A pooled budget is a partnership arrangement whereby NHS organisations and local authorities contribute an agreed level of resource into a single pot (the ‘pooled budget’) that is then used to commission or deliver health and social care services.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Gloucestershire County Council

Shire Hall

Gloucester

GL1 2TG

UK

Contact person: Mr Chris Keenleyside

Telephone: +44 1452324329

E-mail: chris.keenleyside@gloucestershire.gov.uk

NUTS: UKK13

Internet address(es)

Main address: https://www.gloucestershire.gov.uk

Address of the buyer profile: https://www.gloucestershire.gov.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.supplyingthesouthwest.org.uk/?ReadForm&login


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.supplyingthesouthwest.org.uk/?ReadForm&login


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Gloucestershire County Council are procuring a Hosted Cots Asset Management Solution for their Integrated Community Equipment Service

Reference number: DN445068

II.1.2) Main CPV code

48430000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Council is looking to procure a Commercial Off The Shelf (COTS) cloud based asset management database solution and associated barcode scanners and printers to meet the combined requirements of health and social care teams across a number of organisations within Gloucestershire who access equipment and technology services through the Section 75 pooled budget arrangement. A pooled budget is a partnership arrangement whereby NHS organisations and local authorities contribute an agreed level of resource into a single pot (the ‘pooled budget’) that is then used to commission or deliver health and social care services.

II.1.5) Estimated total value

Value excluding VAT: 230 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48218000

48318000

30232100

II.2.3) Place of performance

NUTS code:

UKK13

II.2.4) Description of the procurement

Gloucestershire County Council need to procure an asset management database that:

— is web-based,

— is hosted by the system supplier,

— provides registered users with secure online access,

— provides registered users secure access through a mobile App which is compatible with both iOS and Android,

— has a customer portal to enable customers to request support online,

— have a core function system (as set out in paragraph 5 below) with additional functional modules,

— can restrict access,

— has Transport Layer Security (TLS) so that all email traffic is encrypted.

The system must enable:

— orders for equipment, technology and adaptations against an individual,

— allocation of orders to the most appropriate team for delivery and fitting,

— information held on each product in respect of service, maintenance, expected return date and battery change information,

— allocation of jobs to relevant teams of items in the field,

— the building of a documents library on equipment products, training manual and clinical competencies,

— reporting on system data,

— emails to be generated and received from within the system,

— system administration including user access controls,

— administrators to have additional functionality to include but not limited to overriding of orders, allocation, report runs and local system upgrades,

— training videos/materials to be hosted within the system,

— all registered users to have a unique identifier,

— all stock, regardless of type, to be tracked through barcodes and hand held devices permitting live system updates.

Core modules:

The Core modules that the system must have include the following:

Purchasing: includes raising order on system, transferring to GCC SAP system.

Stock management: includes from receipt of stock from supplier to goods receipt to barcoding and putting into stock. This also includes stock management of satellite stores by the main equipment store.

Stock inventory: regularly checking and auditing of stock.

Ordering: assessor ordering equipment based upon equipment value and/or competence.

Stock order processing: on receipt of order, processing through Picking process to despatch area.

Transfer of equipment from one budget/team to another.

Logistics (delivery and collections): delivery and collection of equipment by transport team.

Recycling: receipt of collections to decontamination, refurbishment or scrapping into stock.

Reporting: suite of reports covering finance and operations.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 13/12/2019

Local time: 17:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 16/12/2019

Local time: 10:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

Gloucestershire County Council

Gloucester

UK

VI.5) Date of dispatch of this notice

15/11/2019

Current Notes