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Notice Summary

Title:
United Kingdom-Southampton: In-Vivo Imaging System
Document Ref:
546426-2019
Document Type:
Contract Notice - Open Procedure
Published By:
University of Southampton
Date Published:
19 November 2019
Deadline Date:
18 December 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

The University has a requirement for an in-vivo imaging system that is capable of producing 3D X-ray micro-CT and luminescence image data sets from whole living subjects and tissue samples.The X-ray µCT must be of high resolution for quantitative imaging of the skeletal system, with spatial resolution to below 20 µm and voxel size of below 10 µm.The solution can be a single combined system or 2 complimentary systems. The system is for a multi-user facility serving a wide range of disciplines so it must be flexible, upgradeable, easy to maintain and intuitive to learn.Full details of the University’s requirement can be found in the invitation to tender document set (Specification (File 4)).

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

University of Southampton

University Road

Southampton

SO17 1BJ

UK

Contact person: Procurement

Telephone: +44 2380595000

E-mail: Procurement@soton.ac.uk

NUTS: UKJ32

Internet address(es)

Main address: http://www.southampton.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofsouthampton

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://in-tendhost.co.uk/universityofsouthampton


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://in-tendhost.co.uk/universityofsouthampton


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://in-tendhost.co.uk/universityofsouthampton


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

In-Vivo Imaging System

Reference number: 2019UoS-0210

II.1.2) Main CPV code

33110000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

The University has a requirement for an in-vivo imaging system that is capable of producing 3D X-ray micro-CT and luminescence image data sets from whole living subjects and tissue samples.

The X-ray μCT must be of high resolution for quantitative imaging of the skeletal system, with spatial resolution to below 20 μm and voxel size of below 10 μm.

The solution can be a single combined system or 2 complimentary systems. The system is for a multi-user facility serving a wide range of disciplines so it must be flexible, upgradeable, easy to maintain and intuitive to learn.

Full details of the University’s requirement can be found in the invitation to tender document set (Specification (File 4)).

II.1.5) Estimated total value

Value excluding VAT: 500 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

33111000

33000000

33100000

33190000

33111800

38000000

38400000

38500000

38900000

38520000

38540000

38430000

II.2.3) Place of performance

NUTS code:

UKJ32

Main site or place of performance:

The goods/services are to be delivered to the University’s premises within Southampton General Hospital.

II.2.4) Description of the procurement

The University has a requirement for an in-vivo imaging system that is capable of producing 3D X-ray micro-CT and luminescence image data sets from whole living subjects and tissue samples.

The X-ray μCT must be of high resolution for quantitative imaging of the skeletal system, with spatial resolution to below 20 μm and voxel size of below 10 μm.

The solution can be a single combined system or 2 complimentary systems. The system is for a multi-user facility serving a wide range of disciplines so it must be flexible, upgradeable, easy to maintain and intuitive to learn.

Full details of the University’s requirement can be found in the invitation to tender document set (Specification (File 4)).

The University is conducting this procurement using the open procedure in accordance with the requirements of the Public Contracts Regulations 2015 (PCR 2015) for the purpose of procuring the goods/services described in the invitation to tender document set.

The University proposes to enter into a contract for a period of 3 years with the successful tenderer. This contract period will consist of the provision of the in-vivo imaging system and a 12-month warranty, followed by 2 years ongoing support and maintenance.

In the event that the successful tenderer is able to offer a servicing and maintenance provision over and above the initial 3 year contract period, as part of their invitation to tender response, the University reserves the right to extend the contract in line with this proposal.

The contract will be effective on signing. The initial term of the warranty of 12 months will run from the date of acceptance of the in-vivo imaging system with the annual servicing and maintenance period then running from the expiry of the warranty.

The anticipated value of the proposed solution is within the range of 400 000 GBP-600 000 GBP, excluding VAT. This value includes all related components, services and maintenance for the initial contract period.

II.2.5) Award criteria

Criteria below:

Quality criterion: Compliance with essential characteristics / Weighting: Pass/Fail

Quality criterion: Delivery and installation constraints / Weighting: Pass/Fail

Quality criterion: Spatial resolution / Weighting: 15 %

Quality criterion: High-resolution imaging / Weighting: 15 %

Quality criterion: Luminescence imaging component / Weighting: 10 %

Quality criterion: System warranty / Weighting: 5 %

Quality criterion: Warranty of key components / Weighting: 5 %

Quality criterion: Training and ongoing support / Weighting: 5 %

Cost criterion: Commercial response / Weighting: 45 %

II.2.6) Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

The contract for service and maintenance of the goods may be subject to renewal towards the end of this contract period, in line with the invitation to tender response submitted by the successful tenderer(s) (as stated at Section II.2.4)).

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

This contract is not suitable for splitting into lots. The risk of dividing the requirement into lots would render the execution of the contract excessively technically difficult, not cost effective and would undermine proper execution of the contract.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

To support the financial assessment, the University will obtain a business risk report for all tenderers and every organisation that is being relied on to meet this procurement, using an independent company called Creditsafe.

The University reserves the right to exclude a tenderer or request provision of further assurances such as parent company/bank guarantee or performance bonds where a tenderer's business risk score is: ‘Moderate Risk’, ‘High Risk’, ‘Very High Risk’ or ‘Not Rated’; based on the rating provided by Creditsafe.

Where a business risk score from our external system is not available, then an alternative method of assessing financial standing will be used. This method is detailed within the invitation to tender document set.

Minimum level(s) of standards required:

Tenderers are advised that a requirement of this procurement is to have in place, or commit to obtain prior to the commencement of the contract, the following minimum insurance levels:

— employers (compulsory) liability: 5 000 000 GBP per occurrence,

— public liability: 5 000 000 GBP per occurrence,

— product liability: 5 000 000 GBP per occurrence and in aggregate,

— professional indemnity insurance: 1 000 000 GBP per occurrence.

III.1.3) Technical and professional ability

Minimum level(s) of standards required:

Tenderers' attention is drawn to the mandatory requirements of the award criteria:

— grounds for mandatory exclusion,

— grounds for discretionary exclusion,

— economic and financial standing,

— insurance,

— environmental management,

— health and safety,

— compliance with the conditions of contract,

— compliance with the essential characteristics of the specification,

— delivery and installation constraints.

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 18/12/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 18/12/2019

Local time: 12:01

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic payment will be used

VI.3) Additional information

ETendering portal: the University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with tenderers.

All documentation in relation to this tender can be downloaded from In-Tend.

Tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of invitation to tender responses will be conducted via In-Tend.

Regular monitoring of the portal is the responsibility of the tenderer.

If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation.

Once you have logged in as a supplier: click on ‘Tenders’, locate the relevant project and click ‘View Details’. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking ‘Express Interest’.

Tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend.

Further instructions for the submission of responses are below:

To submit your return:

1) Log in;

2) Click ‘Tenders’;

3) Locate the relevant project;

4) View details;

5) Click on the tab relating to the relevant project stage (e.g. ‘Invitation to Tender’);

6) Click on the ‘Attach Documents’ button and upload your return;

7) Check all your response documents are uploaded and displayed in the ‘My Tender Return’ panel. The system will only permit your organisation to make 1 return;

8) Click the red ‘Submit Return’ button.

Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend.

Publication of award details: in accordance with Regulation 50, Paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage and reserves the right to do so. By submitting a response, Tenderers are consenting to publication of this information unless otherwise agreed in advance with the University.

Costs and expenses: tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by tenderers or any of their supply chain, partners or advisers in this procurement process.

The University is not liable for any costs in the event of the cancellation of this procurement process.

VI.4) Procedures for review

VI.4.1) Review body

University of Southampton

Southampton

SO17 1BJ

UK

VI.5) Date of dispatch of this notice

15/11/2019

Current Notes