Directive 2014/24/EU - Public Sector Directive
Section I: Contracting Change
I.1) Name and addresses
The procurement documents are available for unrestricted and full direct access, free of charge at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Section II: Object
II.1) Scope of the procurement
Life Sciences Research Consumables
Reference number: EC0857
II.1.2) Main CPV code
II.1.3) Type of contract
II.1.4) Short description
The University of Edinburgh is issuing a dynamic purchasing system to accommodate the purchase of life science research consumables. Suppliers applying for the DPS will need to complete an ESPD and a series of technical criteria. The DPS will go live on the 1.2.2020 and will 're-open' to suppliers wishing to join after this date.
II.1.6) Information about lots
This contract is divided into lots:
II.2.2) Additional CPV code(s)
II.2.3) Place of performance
II.2.4) Description of the procurement
The University is establishing a Dynamic Purchasing System (DPS) to accommodate the purchase of life science research consumables. A DPS is an electronic process that is run are similar to a framework agreement, but from the 1.2.2020, the contract notice will remain open throughout the lifetime of the DPS meaning that new suppliers can join at any time.
The DPS is a single lot, however requirements are split into the following categories to assist suppliers: antibodies, biochemical reagents, cell culture consumables, cell separation consumables, chromatography, cytokines, ELISA kits, immunology reagents, microbiology, molecular biology kits, molecular biology reagents, PCR kits, protein chemistry consumables, qPCR Kits, restriction and modifying enzymes, stem cell products, transfection reagents and general life science consumables.
The tender documents can be accessed via PCS-Tender, project code: 14940
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal: Yes
Description of renewals:
The initial DPS will run for 1 year until the 31.1.2021. After this, it will be subject to renewal on an annual basis for up to 5 more additional years (60 moths).
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 60
Objective criteria for choosing the limited number of candidates:
There is no limitation on the number of candidates to be invited.
II.2.10) Information about variants
Variants will be accepted:
II.2.11) Information about options
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
ESPD 4B.4 Statement:
Bidders will be required to state values for the following financial ratios. 'Current Ratio': defined as current assets divided by current liabilities and 'Acid Test Ratio': defined as (current assets — stock) divided by current liabilities. The acceptable range for each financial ratio is: current ratio should be equal to or exceed 1.5. Acid test ratio should be equal to or exceed 1.0.
ESPD 4B.5.1 and 4B.5.2 Statements:
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the following types and levels of insurances:
— employer’s (compulsory) liability insurance = a minimum of 5 000 000 GBP,
— public liability insurance = any one incident a minimum of 2 000 000 GBP,
— professional indemnity insurance = a minimum of 1 000 000 GBP.
The University reserves the right to exclude suppliers who do not hold these insurances.
ESPD 4B.6 Statement:
Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations, and have available their two most recent sets of annual audited accounts including profit and loss information.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
ESPD 4C.1.2 Statement:
Bidders will be required to provide 2 examples from the previous 5 years that demonstrate that they have the relevant experience to deliver the services/supplies. These examples must be of comparable value and complexity to your bid for this DPS. Responses should be clearly labelled and provided in a single document attached to the response box in PCS-T.Responses should contain the following information for each example: project value, dates, client contact information, description of project.
ESPD 4C.9 Statement:
Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4) in the OJEU contract notice.
ESPD 4C.11 Statement:
Bidders must confirm that they will provide samples, descriptions and/or photographs of the products to be supplied which do not require a certificate of authenticity.
ESPD 4C.11.1 Statement:
The bidder must confirm that they will provide certificates of authenticity where required.
ESPD 4D.2 Statement:
Suppliers should have an up to date environmental policy which highlights how it relates to the reduction of energy consumption and environmental good practice systems, including ISO 14001, or EMAS, (or equivalent) which form part of your business practice.
The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent). If the bidder does not hold UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) the bidder must have the following:
A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.
Minimum level(s) of standards required:
Tenderers must conform to a number of technical minimum requirements. Tenderers will be required to download, complete and upload the 'Minimum Standards' document as part of Section 2.7 of the Technical Envelope on PCS-Tender.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Suppliers who are successfully awarded onto the DPS are required to comply with annual price review period procedures (detailed in Schedule 9 of the ITT document).
Section IV: Procedure
IV.1.1) Type of procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4) Languages in which tenders or requests to participate may be submitted
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Estimated timing for further notices to be published:
The initial DPS will run for 1 year (1.2.2020-31.1.2021) in order to accommodate the University's new IT Core System for Finance and HR. If fully compatible, the DPS may be extended by up to 5 additional years. An extension notice or new contract notice will be published between November 2020 and January 2021.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
This procurement includes additional procurement-specific pass/fail minimum requirements, detailed in the qualification envelope in PCS-T and associated attachment. It will be tendered via Public Contracts Scotland — Tender (PCS-T) website; project reference 14940.
The buyer is using PCS-Tender to conduct this PQQ exercise. The project code is 14940
For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A subcontract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Suppliers are required to sign up to the University's Community Benefit Commitment (Schedule 12). This commitment is split into bandings to ensure they are relevant and proportionate to different suppliers. There is also a Question (Q2) in the technical criteria relating to community benefits.
VI.4) Procedures for review
VI.5) Date of dispatch of this notice