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Notice Summary

Title:
UK-Liverpool: OCR System (RFI)
Document Ref:
GB003ZM314631
Document Type:
Contract Notice - Other
Published By:
Liverpool John Moores University
Date Published:
13 November 2019
Deadline Date:
12 December 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

This is an RFI only - not a tender LJMU wish to explore the market for : LJMU Finance department wish to leverage technology to support an automated Accounts Payable solution. Utilising character recognition technology to process supplier invoices directly into Oracle EBS. We currently process over 35,000 supplier invoices per year, these are received in a variety of formats via Email, paper, FTP. Solution needs to be flexible, secure and integrated into our Finance system with the ability to match to Purchase Orders and receipts. B2. Minimum requirements To meet these objectives we require, • multiple capture routes - email, Scan, FTP • integration into Accounts Payable module of Oracle EBS • auto match to Purchase Orders and receipts • ability to manage multi-line Purchase Order’s • ability to manage freight and postage lines • provide a dashboard overview for management of work allocation • provide detailed analytics and statistical reports on processing B3. Administration and support • Adhoc support as and when required via helpdesk during office hours. • Support with system upgrades/updates. B4. Essential/desirable features The provision of an OCR system requires: Essential • process invoices by email/Scan/Secure FTP/upload • automatic data capture, validation and approval • seamless import into Oracle EBS with Supplier and Purchase Order data • Bank Account audit functionality • administration overview to allow processing to be assigned to users both automatically or manually • detailed analytics Desirable • payment Advice Data transfer into OCR solution • supplier Portal solution • recognise multiple VAT rates • able to match invoices to multiple Purchase Orders and correctly deal with freight charges.

Notice Details

CONTRACT NOTICE – NATIONAL

SUPPLIES

1 Authority Details

1.1

Authority Name and Address

Liverpool John Moores University
N/A
Liverpool UK
Kathryn Houghton N/A
N/A

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

OCR System (RFI)

2.2

Description of the goods or services required

This is an RFI only - not a tender

LJMU wish to explore the market for :

LJMU Finance department wish to leverage technology to support an automated Accounts Payable solution. Utilising character recognition technology to process supplier invoices directly into Oracle EBS.

We currently process over 35,000 supplier invoices per year, these are received in a variety of formats via Email, paper, FTP.

Solution needs to be flexible, secure and integrated into our Finance system with the ability to match to Purchase Orders and receipts.  

B2. Minimum requirements

To meet these objectives we require,

• multiple capture routes - email, Scan, FTP

• integration into Accounts Payable module of Oracle EBS

• auto match to Purchase Orders and receipts

• ability to manage multi-line Purchase Order’s

• ability to manage freight and postage lines

• provide a dashboard overview for management of work allocation

• provide detailed analytics and statistical reports on processing

B3. Administration and support

• Adhoc support as and when required via helpdesk during office hours.

• Support with system upgrades/updates.

B4. Essential/desirable features

The provision of an OCR system requires:

Essential

• process invoices by email/Scan/Secure FTP/upload

• automatic data capture, validation and approval

• seamless import into Oracle EBS with Supplier and Purchase Order data

• Bank Account audit functionality

• administration overview to allow processing to be assigned to users both automatically or manually

• detailed analytics

Desirable

• payment Advice Data transfer into OCR solution

• supplier Portal solution

• recognise multiple VAT rates

• able to match invoices to multiple Purchase Orders and correctly deal with freight charges.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

The procedure type is unknown.

4.2

Reference number attributed to the notice by the contracting authority

PIN191102

4.3

Time Limits

   12-12-2019  Time 12:54

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Please visit the following portal to view this notice:

https://in-tendhost.co.uk/ljmu/aspx/ProjectManage/130

Date documents can be requested until: 12 Dec 2019 at 12:54 hrs

(UTC +00:00) GMT Standard Time

(MT Ref:314631)

5.2

Additional Documentation

5.3

Publication date of this notice

 12-11-2019

Current Notes