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Notice Summary

Title:
United Kingdom-Darlington: Workforce Management Solutions
Document Ref:
521575-2019
Document Type:
Contract Notice - Open Procedure
Published By:
Tees Esk and Wear Valleys
Date Published:
05 November 2019
Deadline Date:
09 December 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

The primary objective of the contract is the secure the right tool for the right workforce group to ensure efficient staff allocation to meet service/patient demand and reduce unnecessary staffing expenditure.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Tees Esk and Wear Valleys

Edward Pease Way

Darlington

DL2 2TS

UK

Contact person: Andrea Allan

Telephone: +44 1915692841

E-mail: andrea.allan2@nhs.net

NUTS: UKC

Internet address(es)

Main address: https://www.tewv.nhs.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.cardea.nhs.uk/Cardea/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=4130&Culture=en-GB


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.cardea.nhs.uk/Cardea/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=4130&Culture=en-GB


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Workforce Management Solutions

Reference number: SP1632

II.1.2) Main CPV code

48000000

 

II.1.3) Type of contract

Works

II.1.4) Short description

The primary objective of the contract is the secure the right tool for the right workforce group to ensure efficient staff allocation to meet service/patient demand and reduce unnecessary staffing expenditure.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

E-Rostering

II.2.2) Additional CPV code(s)

48000000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

Currently only our inpatient units have an e-roster solution (72), as part of this procurement you will supply an advanced e-rostering solution for the current inpatient solution and 300 clinical teams. This is an estimated 6 000 staff spread across the trust, our priority is procuring an advanced e-system for our inpatient units, which allows for acuity management and the ability for flexible workforce deployment across our services before implementation to our community teams. Your solution must be mature with functionality designed around ease of use for the clinical services while offering advanced functionality to allow TEWV to manage its workforce effectively.

Our key areas of focus are:

— improving the ability to provide flexible rostering demand across services,

— acuity based rostering – dynamic deployment of stand based on clinical need,

— increasing efficiency of rostering practice,

— evolution of workforce roles,

— compliance with national guidelines, initiatives and best practice,

— understanding/ease of use of reporting by team managers when using reports and dashboards.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for 2 x 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

To express an interest in this event please click on the link below, you should receive and an initial email registering your interest, you will then receive a second email notifying your access to the documentation.

https://www.cardea.nhs.uk/Cardea/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=4128&Culture=en-GB

Lot No: 2

II.2.1) Title

E-Job Planning

II.2.2) Additional CPV code(s)

48000000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

TEWV currently do not have any e-solution to manage job planning. As part of this procurement you will supply an e-job planning system to be implemented to our AHPs, followed by other professional groups and finally to our community services. As a mental health trust we only operate 5 AHP professions, art psychotherapy, dietitians, occupational therapists, physiotherapists and speech and language therapists, with psychology, social work, chaplaincy and pharmacy being the largest non AHP professional groups outside of nursing.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for 2 x 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

E-Temporary Staffing

II.2.2) Additional CPV code(s)

48000000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

TEWV currently only operates an inpatient nursing bank using an e-solution, however in the coming year this will be expanded to include provision of crisis clinicians, AHPs, community nursing, administration and estate banks with the help of a new e-solution. TEWV is looking for a solution to manage all these staff groups, with solutions that focus on usability and flexibility.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for 2 x 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

E-Urgent Care Workforce Management

II.2.2) Additional CPV code(s)

48000000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

TEWV is looking for an advanced e-system to manage its staff deployment and response to mental health incidents in the community. Your solution should provide a live view of staffing and a facility to communicate and dispatch staff to where they are needed. Additionally the key focus is on:

— focused on how the team needs to work – community based,

— supports scheduling and allocation of referrals,

— supports scheduling home based treatment visits,

— reduction of travel time and quicker response times.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for 2 x 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 09/12/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 16/12/2019

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Should you experience any difficulties with the Cardea system, please contact the helpdesk on telephone 01325 743993 or email: cdda-tr.cardeahelpdesk@nhs.net

VI.4) Procedures for review

VI.4.1) Review body

CDD Services

Peterlee

SR8 2RU

UK

Telephone: +44 1915692952

VI.5) Date of dispatch of this notice

31/10/2019

Current Notes