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Notice Summary

Title:
United Kingdom-Belfast: Provision of ID Cards
Document Ref:
519570-2019
Document Type:
Contract Notice - Open Procedure
Published By:
Belfast Metropolitan College
Date Published:
04 November 2019
Deadline Date:
04 December 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

Belfast Metropolitan College requires a contractor to provide access control cards and ancillary products. The contract will be for an initial period of 12 months with options to extend, on agreement with the appointed supplier(s), for a further 3 x 12 month periods. The College operates a Paxton Net2 Plus access control system with a DataCard SD160 card printer at its 4 main campuses. Accordingly, the contractor must provide card access products which are compatible with these systems.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Belfast Metropolitan College

125-153 Millfield

Belfast

BT1 1HS

UK

E-mail: SSDAdmin.CPD@finance-ni.gov.uk

NUTS: UK

Internet address(es)

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etendersni.gov.uk/epps


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etendersni.gov.uk/epps


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

ID 2383988 DfE BMC — Provision of ID Cards

Reference number: ID 2383988

II.1.2) Main CPV code

22400000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

Belfast Metropolitan College requires a contractor to provide access control cards and ancillary products. The contract will be for an initial period of 12 months with options to extend, on agreement with the appointed supplier(s), for a further 3 x 12 month periods. The College operates a Paxton Net2 Plus access control system with a DataCard SD160 card printer at its 4 main campuses. Accordingly, the contractor must provide card access products which are compatible with these systems.

II.1.5) Estimated total value

Value excluding VAT: 150 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

22455000

22000000

22450000

22458000

30170000

30190000

30191140

30196200

30199000

22457000

II.2.3) Place of performance

NUTS code:

UKN

II.2.4) Description of the procurement

Belfast Metropolitan College requires a contractor to provide access control cards and ancillary products. The contract will be for an initial period of 12 months with options to extend, on agreement with the appointed supplier(s), for a further 3 x 12 month periods. The College operates a Paxton Net2 Plus access control system with a DataCard SD160 card printer at its four main campuses. Accordingly, the contractor must provide card access products which are compatible with these systems.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 150 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12

This contract is subject to renewal: Yes

Description of renewals:

12 months commencing from the initial contract period expiry date (the ‘First Extension Period’). Thereafter, the parties may agree in writing to extend the contract for further periods of up to and including 24 months beyond the end of the first extension period.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

12 months commencing from the initial contract period expiry date (the ‘First Extension Period’). Thereafter, the parties may agree in writing to extend the contract for further periods of up to and including 24 months beyond the end of the first extension period.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The figure in II.2.6) is the estimated budget for the full period of contract including extensions. It is for tenderers to consider how best to price in order to gain competitive advantage.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 04/12/2019

Local time: 15:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 03/03/2020

IV.2.7) Conditions for opening of tenders

Date: 04/12/2019

Local time: 15:30

Information about authorised persons and opening procedure:

Only CPD Procurement Staff with access to the project on eTendersNI.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

Following the expiry of this contract if required.

VI.3) Additional information

Contract monitoring: the successful contractor’s performance on this contract will be managed as per the specification and regularly monitored (see Procurement Guidance Note 01/12 — Contract Management — Procedures and Principles). Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of unsatisfactory performance and this contract may be terminated. A central register of such notices for supplies and services contracts will be maintained and published on the CPD website. Any contractor in receipt of a notice of unsatisfactory performance will be required to declare this in future tender submissions for a period of 3 years from the date of issue of the notice. It may also result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy.

‘The authority expressly reserves the rights:

(i) not to award any contract as a result of the procurement process commenced by publication of this notice;

(ii) to make whatever changes it may see fit to the content and structure of the tendering competition;

(iii) to award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and

(iv) to award contract(s) in stages and in no circumstances will the authority be liable for any costs incurred by candidates.

VI.4) Procedures for review

VI.4.1) Review body

The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015

UK

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.5) Date of dispatch of this notice

31/10/2019

Current Notes