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Notice Summary

United Kingdom-Caerphilly: Media Buying Services
Document Ref:
Document Type:
Contract Notice - Open Procedure
Published By:
National Procurement Service (Welsh Government)
Date Published:
31 October 2019
Deadline Date:
02 December 2019
Document Source:
Alert Profile:

Notice Abstract

The National Procurement Services (NPS) is seeking to appoint a single media buying service provider, who can provide a wide range of high quality media planning and buying services that offer customers value for money and added value in the services being provided.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

National Procurement Service (Welsh Government)

T’yr Afon, Bedwas Road


CF83 8WT


Contact person: Katie Sampson

Telephone: +44 3007900170



Internet address(es)

Main address:

Address of the buyer profile:

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Other: Central Purchasing Body

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

NPS Media Buying Services

Reference number: NPS-CS-0100-19

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

The National Procurement Services (NPS) is seeking to appoint a single media buying service provider, who can provide a wide range of high quality media planning and buying services that offer customers value for money and added value in the services being provided.

II.1.5) Estimated total value

Value excluding VAT: 6 700 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)






II.2.3) Place of performance

NUTS code:


II.2.4) Description of the procurement

The National Procurement Service, wishes to establish a framework agreement for the specialist service of media buying, through all media channels. The supplier shall be responsible for the purchasing and placement of routine adverts/notices to be placed by a customer as and when required. The customer may require minimal design input, e.g. simple design of a standard advertising template. The supplier will also be required to provide recruitment advertising to attract a strong and diverse field of applicants.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 20/01/2020

End: 16/07/2020

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: Yes

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with a single operator.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 02/12/2019

Local time: 14:00

IV.2.4) Languages in which tenders or requests to participate may be submitted


IV.2.7) Conditions for opening of tenders

Date: 02/12/2019

Local time: 14:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

18 months.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Over 73 public sector organisation in Wales have committed to the NPS in principle, including all local authorities, NHS bodies, welsh government, welsh government sponsored bodies, the police, fire and rescue services, higher and further education.

In accordance with Regulation 33(5) of the Public Contracts Regulations 2015, these procedures for awarding call-off contracts under the framework may be applied only between the contracting authorities clearly identified in the tender documentation.

A copy of this list has been uploaded in the supplier attachment area of the ITT at the time the notice was published to ensure compliance with the requirements of the Public Contracts Regulations.

The Welsh Ministers (NPS) will not be liable for any bidder costs arising from the non award of the framework.

All tender documentation can be found at

The etenderwales reference for this framework is itt_78214 — NPS Media Buying Services. The tender documents can be obtained from here.

Should you have any questions on the ITT's please use the ‘Messages’ area to contact us directly.

If you are seeking help on using the e-tender Wales system please email the bravo solutions help desk at

Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at

Under the terms of this contract the successful supplier(s) will be required to deliver community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The community benefits included in this contract are:

As detailed in the tender documentation.

(WA Ref.: 96795)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

National Procurement Service (Welsh Government)

T’yr Afon, Bedwas Road


CF83 8WT


Telephone: +44 3007900170

Internet address(es)


VI.5) Date of dispatch of this notice


Current Notes