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Notice Summary

Ireland-Newbridge: Replacement of All Hardware Supporting Oracle Applications
510749-2019
Department of Defence
29 October 2019
25 November 2019
Contract Notice - Competitive Dialogue
Yes

Notice Abstract

The Minister for Defence is seeking to establish a competitive dialogue through this pre-qualification questionnaire (PQQ) with a view to establishing a contract for requirements of the Department of Defence/Defence Forces (DODDF).The DODDF has an integrated suite of strategic applications (Management Information Framework (MIF) comprising an Oracle Financial Application (Oracle eBusiness Suite), a bespoke oracle human resource management system – the personnel management system (PMS) and an identity and access management solution (oracle single sign on).The DODDF is seeking to replace its hardware infrastructure as a platform for these strategic applications in addition to upgrading the PMS application.The contracting authority plans to initiate a tender competition for a contract for the requirements set out in Section 3 – Scope of Requirements arising from this PQQ. This PQQ (Stage 1) will direct the structure of the tender competitions.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Department of Defence

N/A

Station Road, Co Kildare

Newbridge

IE

Contact person: Liam Morrow

Telephone: +353 45492522

E-mail: liam.morrow@defence.ie

NUTS: IE

Internet address(es)

Main address: www.defence.ie

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/292

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=155647&B=ETENDERS_SIMPLE


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=155647&B=ETENDERS_SIMPLE


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5) Main activity

Defence

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Pre-Qualification Questionnaire Seeking Expressions of Interest for Replacement of All Hardware Supporting Oracle Applications and Upgrade to Bespoke Oracle Human Resource Management System

Reference number: CON 1091/2019

II.1.2) Main CPV code

48000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Minister for Defence is seeking to establish a competitive dialogue through this pre-qualification questionnaire (PQQ) with a view to establishing a contract for requirements of the Department of Defence/Defence Forces (DODDF).

The DODDF has an integrated suite of strategic applications (Management Information Framework (MIF) comprising an Oracle Financial Application (Oracle eBusiness Suite), a bespoke oracle human resource management system – the personnel management system (PMS) and an identity and access management solution (oracle single sign on).

The DODDF is seeking to replace its hardware infrastructure as a platform for these strategic applications in addition to upgrading the PMS application.

The contracting authority plans to initiate a tender competition for a contract for the requirements set out in Section 3 – Scope of Requirements arising from this PQQ. This PQQ (Stage 1) will direct the structure of the tender competitions.

II.1.5) Estimated total value

Value excluding VAT: 2 400 000.00 EUR

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48400000

48440000

48600000

48610000

48800000

48812000

72000000

72212000

72212600

48900000

II.2.3) Place of performance

NUTS code:

IE


Main site or place of performance:

W12 AD93.

II.2.4) Description of the procurement

The Minister for Defence (the ‘Contracting Authority’) is seeking to establish a competitive dialogue from economic operators (‘Candidates’) through this pre-qualification questionnaire (PQQ) with a view to establishing a contract for requirements of the Department of Defence/Defence Forces (DODDF).

This public procurement competition (the ‘Competition’) will be conducted in accordance with the European Union (Award of Public Authority Contracts) Regulations 2016 (Statutory Instrument 284 of 2016) (the ‘Regulations’).

The DODDF has an integrated suite of strategic applications (Management Information Framework (MIF) comprising an Oracle Financial Application (Oracle eBusiness Suite), a bespoke oracle human resource management system – the personnel management system (PMS) and an Identity and access management solution (oracle single sign on). The applications are hosted in 2 geographically separated sites, production and disaster recovery.

The DODDF is seeking to replace its hardware infrastructure as a platform for these strategic applications in addition to upgrading the PMS application.

The DODDF intends to migrate the existing financial application to government financial management shared services (FMSS).

The contracting authority plans to initiate a tender competition for a contract for the requirements set out in Section 3 – Scope of Requirements arising from this PQQ. This PQQ (Stage 1) will direct the structure of the tender competitions.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 2 400 000.00 EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

The duration of the contract will be 3 years, with the option to extend for a further 2 years (1+1), subject to a satisfactory annual performance review. For the avoidance of doubt, it should be stated that the contracting authority reserves the right to cancel the contract at any time, at its absolute sole discretion and without reason.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

Objective criteria for choosing the limited number of candidates:

The services to be provided in this competition cannot be specified fully in advance, they cannot be procured under an open or restricted procedure, which requires that a rigorous technical specification be made available for participants in the competition. On these grounds, the DODDF considers that a competitive dialogue procedure is the appropriate procedure that is capable of leading to the identification of a suitable overall solution by candidates.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive dialogue

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 25/11/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

High Court

Four Courts, Inns Quay

Dublin

IE

VI.5) Date of dispatch of this notice

24/10/2019