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Notice Summary

Title:
UK-London: Media Contact Management System
Document Ref:
GB003ZM312913
Document Type:
Contract Notice - Other
Published By:
City of London Corporation - capitalEsourcing
Date Published:
25 October 2019
Deadline Date:
08 November 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

As a police force we are obliged to log all our contact with media and journalists. This ensures we can manage our engagement with media with consistency and transparency. To meet our regulatory obligations, we therefore need a system to log all contact and act as a repository for key information, which can be interrogated as necessary. There is also a need for a press release distribution tool, preferably one that can link to the City of London Police website. The service needs to be accessible for multiple users. The ability to extract management information each month is essential for the following areas: call volumes, subjects enquired about and press releases issues. Management information on other areas covered by the service would also be a benefit. A media monitoring element is not essential but would be beneficial. The minimum security standards are laid out in the attached documentation. The service must be accessible from a range of devices (desktop, phones etc) and intuitive to use. Currently there is a service in place. If a new supplier was to be chosen it is essential information stored in the current service can be extracted and stored in the new tool at commencement of any new contract. The contract is to run for three years, starting in December 2019.

Notice Details

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address

City of London Corporation - capitalEsourcing
N/A
London UK
Jemma Borland N/A
Jemma.Borland@cityoflondon.gov.uk N/A

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Media Contact Management System

2.2

Description of the goods or services required

As a police force we are obliged to log all our contact with media and journalists. This ensures we can manage our engagement with media with consistency and transparency. To meet our regulatory obligations, we therefore need a system to log all contact and act as a repository for key information, which can be interrogated as necessary. There is also a need for a press release distribution tool, preferably one that can link to the City of London Police website. The service needs to be accessible for multiple users.

The ability to extract management information each month is essential for the following areas: call volumes, subjects enquired about and press releases issues. Management information on other areas covered by the service would also be a benefit. A media monitoring element is not essential but would be beneficial.

The minimum security standards are laid out in the attached documentation. The service must be accessible from a range of devices (desktop, phones etc) and intuitive to use.

Currently there is a service in place. If a new supplier was to be chosen it is essential information stored in the current service can be extracted and stored in the new tool at commencement of any new contract.

The contract is to run for three years, starting in December 2019.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

The procedure type is unknown.

4.2

Reference number attributed to the notice by the contracting authority

prj_COL_15796

4.3

Time Limits

   08-11-2019  Time 17:00

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Please register on the following poral to view this notice:

https://www.capitalesourcing.com/esop/guest/login.do

- go to current opportunities

Listing Deadline: 08/11/2019 at 17:00 hrs

(MT Ref:312913)

5.2

Additional Documentation

5.3

Publication date of this notice

 25-10-2019

Current Notes