Social and other specific services – public contracts
Directive 2014/24/EU - Public Sector Directive
Section I: Contracting Change
I.1) Name and addresses
The procurement documents are available for unrestricted and full direct access, free of charge at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
The Recruitment and Financial Admin of the Play Scheme Service for Disabled CYP
Reference number: CT0563
II.1.2) Main CPV code
II.1.3) Type of contract
II.1.4) Short description
The Council will be the registered provider of the play scheme service and will undertake all the planning and day to day delivery of the service the Council are unable to undertake the ongoing recruitment required to make this service a reality. Therefore, a provider is required to fulfil the recruitment and financial administrative tasks linked to the delivery of the school holiday play scheme service.
II.1.5) Estimated total value
Value excluding VAT: 4 340 000.00 GBP
II.1.6) Information about lots
This contract is divided into lots:
II.2.2) Additional CPV code(s)
II.2.3) Place of performance
II.2.4) Description of the procurement
The City of Edinburgh Council will be the registered provider of the play scheme service and will undertake all the planning and day to day delivery of the service, however the Council are unable to undertake the ongoing recruitment required to make this service a reality. Therefore, a provider is required to fulfil the recruitment and financial administrative tasks linked to the delivery of the school holiday play scheme service.
II.2.6) Estimated value
Value excluding VAT: 4 340 000.00 GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
II.2.14) Additional information
All additional information is uploaded into the documents attached to this tender.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.4) Objective rules and criteria for participation
Part III: Section A, B, C and D Regulation 58 of The Public Contracts (Scotland) Regulations 2015 [for above OJEU threshold)/8 and 9 of the Procurement (Scotland) Regulations 2016 (below OJEU threshold).
Part IV: Selection criteria — B: Economic and financial standing – Qu 4B.1a mandatory minimum ‘general’ turnover is required as per ITT document.
Part IV: Selection criteria — B: Economic and financial standing – Qu 4B4 – minimum ratio as per ITT document.
Part IV: Selection criteria — B: Economic and financial standing – Qu 4B.5b/ 4B5c — mandatory minimum requirement for insurance are required as per ITT document.
Part IV: Selection criteria – D: Quality assurance schemes and environmental management standards – Qu 4D.1
Part IV: Selection criteria — D: Quality assurance schemes and environmental management standards – Qu 4D.2 As per ITT document.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1.1) Type of procedure
IV.1.10) Identification of the national rules applicable to the procedure:
Information about national procedures is available at: (URL)
IV.1.11) Main features of the award procedure:
70 % quality and 30 % cost.
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
Section VI: Complementary information
VI.3) Additional information
All additional information is contained within the documents uploaded. Please note the possible TUPE implications and the Council's position on this. Please note that this tender will be opened with 2 Council officers present.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=601936.
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The contracting authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
Due to the nature of this requirement and the high level of contract management required to ensure continuity of service for vulnerable children and young people, subcontracting will not be included within this tender.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Please refer to the specification and the tenderer's submission for further detail.
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=601936
VI.4) Procedures for review
VI.4.1) Review body
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Telephone: +44 1314693922
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Appeals procedure — a tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next working day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the contract award notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
VI.5) Date of dispatch of this notice