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Notice Summary

United Kingdom-Leeds: Data Centres Facilities Management
Document Ref:
Document Type:
Contract Notice - Open Procedure
Published By:
Leeds City Council
Date Published:
22 October 2019
Deadline Date:
20 November 2019
Document Source:
Alert Profile:

Notice Abstract

Data centres facilities management within Leeds City Council. The contract will be for a period of 4 years.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Leeds City Council



Contact person: Derek Prest

Telephone: +44 1133785849



Internet address(es)

Main address:

Address of the buyer profile:

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Data Centres Facilities Management

Reference number: DN424214

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

Data centres facilities management within Leeds City Council. The contract will be for a period of 4 years.

II.1.5) Estimated total value

Value excluding VAT: 360 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:


II.2.4) Description of the procurement

Data Centres Facilities Management to various Leeds City Council locations in support of maintaining the Council's systems.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 360 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

The contract will be renewed prior to expiry.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Refer to tender documents.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 20/11/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted


IV.2.7) Conditions for opening of tenders

Date: 20/11/2019

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

Prior to termination, the contract will be re-tendered and the estimate timing for notices is on or around July 2023.

VI.3) Additional information

The contract is for 4 years with no option to extend. The contract will be utilised by Leeds City Council, Leeds Schools and Leeds partners (where required). Interested parties can download the tender documentation from by using the scheme ID DN424214. Requests for documentation must not be made by telephone or email. The documentation must be completed and returned no later than the deadline specified in IV.2.2). Late submissions will not be accepted.

VI.4) Procedures for review

VI.4.1) Review body

The High Court of Justice

The Strand




VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Where necessary in order to comply with the Public Contracts Regulations 2015 this authority will incorporate a minimum 10 calendar days standstill period, at this point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further briefing from the contracting authority before the contract is entered in to. Such additional information should be requested from the addressee found in 1.1. If an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 30 days beginning with the date when the tenderer first knew or ought to have known that the grounds for starting the proceedings had arisen). Where a contract has not been entered into the court may order the setting aside of the award decision nor order the authority to amend any document and may award damages. If the contract has been entered in to the court may only award damages. Following the 10 day standstill period, if no further debriefing has been requested the court may only award damages once the contract has been entered into.

VI.5) Date of dispatch of this notice


Current Notes