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Notice Summary

Title:
United Kingdom-Cwmbran: ICT Support Services and Associated Requirements
Document Ref:
488851-2019
Document Type:
Contract Notice - Open Procedure
Published By:
Bron Afon Community Housing Ltd
Date Published:
17 October 2019
Deadline Date:
22 November 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

Bron Afon Community Housing Ltd is seeking to appoint a suitably accredited, experienced and skilled organisation to provide ICT support services for its existing ICT estate.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Bron Afon Community Housing Ltd

Ty Bron Afon, William Brown Close, Llantarnam Industrial Park

Cwmbran

NP44 3AB

UK

Contact person: Mr. Nick Abbott

Telephone: +44 1633620111

E-mail: procurement@bronafon.org.uk

NUTS: UKL16

Internet address(es)

Main address: http://www.bronafon.org.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0811

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://etenderwales.bravosolution.co.uk/


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Other: Housing

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of ICT Support Services and Associated Requirements

Reference number: 2019/BA1180/NA

II.1.2) Main CPV code

72222300

 

II.1.3) Type of contract

Services

II.1.4) Short description

Bron Afon Community Housing Ltd is seeking to appoint a suitably accredited, experienced and skilled organisation to provide ICT support services for its existing ICT estate.

II.1.5) Estimated total value

Value excluding VAT: 580 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

72000000

72220000

72222300

72250000

72253000

72253100

72300000

72267200

72267000

72267100

72315000

72315100

72511000

72510000

72500000

72611000

72610000

72600000

72710000

72700000

72514000

II.2.3) Place of performance

NUTS code:

UKL16

Main site or place of performance:

Bron Afon Community Housing Ltd's Head Office and any other of their current or future operating locations.

II.2.4) Description of the procurement

Bron Afon Community Housing Ltd ('Bron Afon') is seeking to appoint a suitably accredited, experienced and skilled organisation to provide ICT support services.

The primary object and core requirements (‘Core Requirements’) of the proposed contract are ICT support services which are required to facilitate the ongoing management and maintenance of Bron Afon’s existing ICT estate.

For the avoidance of doubt, the core requirements do not include purchase of software, hardware or infrastructure.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

It is proposed that after the initial 36-month period, the contract will extend on the contract anniversary (‘Renewal Date’) for additional periods of twelve (12) months thereafter.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Bron Afon may request the appointed economic operator to supply ICT software, hardware or infrastructure elements at additional cost (‘Associated Requirements’).

Associated requirements are to be treated as options in the contract. As such Bron Afon offers no guarantee, warranty or undertaking in relation to soliciting or accepting any volume or value of proposals for Associated Requirements.

In all circumstances, the appointed economic operator will be requested to submit a proposal or quotation for supply of Associated Requirements. This proposal or quotation will be bench-marked against alternative sources of supply.

The request for the supply of associated requirements may be made at any time during the contract. The requests will be strictly limited to supply of associated requirements for the incremental improvement, modification, extension or upgrade of existing software, hardware and infrastructure.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Full details are set out in the procurement documents.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Full details are set out in the procurement documents.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 22/11/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 22/11/2019

Local time: 12:30

Place:

Bron Afon Community Housing Ltd Head Office.

Information about authorised persons and opening procedure:

As set out in Bron Afon's Procurement and Contract Rules available from https://www.bronafon.org.uk/do-business-with-us/

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

It is likely that a new procurement will be undertaken for this requirement on termination of the contract to which this procurement procedure relates.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

TUPE

It is the preliminary view of Bron Afon that there may be Transfer of Undertakings (Protection of Employment Regulations) 2006 as amended (‘TUPE’) implications attached to this contract. Basic Employee Information (‘TUPE Information’) has been provided by the current Service Provider(s). In accordance with Regulation 21 (3) of the Public Contract Regulations 2015 as amended, Bron Afon requires tendering organisations to request a copy of the TUPE Information via the electronic procurement solution messaging facility. This request must include a signed copy of the non-disclosure and confidentiality agreement on the tendering organisations headed paper. The non-disclosure and confidentiality agreement is included as an appendix to the invitation to tender document.

The deadline for requesting TUPE information shall be 12.00 (noon) on 14.11.2019.

Time limits for response:

For the avoidance of doubt the time limits for response to this contract opportunity have been calculated taking into consideration the above requirements in accordance with Regulation 53 (5) of the Public Contract Regulations 2015 as amended.

Estimated contract value:

For the avoidance of doubt the estimated contract value stated in this notice has been calculated in accordance with the provisions of Regulation 6 (19) (b) of the Public Contract Regulations 2015 as amended.

Site visit:

In order to better understand the area and conditions in which Bron Afon’s requirements are to be delivered, tendering organisations are able to attend a site visit to view Bron Afon's ICT estate. The site visit will be held in the afternoon of 24.10.2019. It is mandatory for tendering organisations to register their interest in attending the site visit. A maximum of two (2) representatives from a tendering organisation will be permitted for the site visit. Spaces for the site visit are limited and will be allocated on a first come first serve basis. Tendering organisations should register their interest in attending the site visit by sending a message via the secure messaging facility within eTenderWales. Further details regarding the site visit are set out within the procurement documents.

Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=96230

Under the terms of this contract the successful supplier(s) will be required to deliver community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The community benefits included in this contract are:

Set out within the procurement documents.

(WA Ref:96230)

VI.4) Procedures for review

VI.4.1) Review body

Bron Afon Community Housing Ltd

Ty Bron Afon, William Brown Close, Llantarnam Industrial Park

Cwmbran

NP44 3AB

UK

Telephone: +44 1633620111

Internet address(es)

URL: http://www.bronafon.org.uk

VI.5) Date of dispatch of this notice

15/10/2019

Current Notes